Service Center Coordinator

Balfour Beatty Communities; Pensacola (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Discretionary bonuses

Medical and Dental Insurance 1st of/–?

Health, Flexible Spending and Depedent

401K plan with employer matching

Robust PTO: sick, floating holidays, +

2 Volunteer Days per year

Company paid short-term and long-term

Company paid life insurance

And more!

Job summary

Balfour Beatty Communities is seeking a Service Center Coordinator to manage work order entries, approvals, and escalations while maintaining data integrity in Yardi. You will train onsite teams, drive efficiency, and serve as a liaison between regional leadership and maintenance teams.

The role emphasizes accuracy, policy adherence, and continuous improvement in service center operations across multiple properties.

Qualifications

• High School Diploma or GED required.
• Minimum of two (2) years of customer service and administrative experience.
• Proficiency with Outlook, Excel and Word.
• Existing Yardi knowledge is a bonus.

Responsibilities

• Review and correct work order discrepancies to ensure accuracy and completeness.
• Input all required documentation for vendor and internal work orders prior to updating status; provide feedback on discrepancies.
• Assist in assigning work orders to Maintenance Technicians/Vendors based on skills and availability.
• Monitor that each technician is scheduled with a full day of work.
• Conduct daily reviews of open work orders for data accuracy and policy compliance.
• Assist with reviewing, creating, and receiving purchase orders for vendor work orders; ensure approved PO exists before repairs.

Skills

Customer service

Administrative experience

Data entry

Communication

Yardi knowledge

Education

High School Diploma or GED

Tools

Outlook

Excel

Word

Yardi

Job description

Who We Are

At Balfour Beatty Communities, we are dedicated to a singular mission: delivering the quality communities people are proud to call home. We believe exceptional living experiences can only be created when

We Care—about our residents, our partners, our communities and each other.

• Discretionary bonuses
• Medical and Dental Insurance 1st of the month following employment
• Health, Flexible Spending and Dependent Care Accounts
• 401K plan with employer matching
• Robust PTO to include, sick, floating holidays, vacation, and personal days
• 2 Volunteer Days per year
• Company paid short-term and long- term disability, parental leave.
• Company paid life insurance
• And more!

About The Role

The Service Center Coordinator is responsible for ensuring work order compliance by managing, monitoring, and reviewing work order transactions for accuracy and adherence to policies. Supports onsite teams by coordinating work order entries, approvals, and escalations while maintaining data integrity in Yardi. Provides quality assurance, training, and reporting to support continuous improvement in service center operations. Additionally, acts as a key liaison for communication between regional leadership, onsite teams, and operational assurance to drive efficiency and adherence to company standards.

What You'll Be Doing

• Review and correct work order discrepancies to ensure accuracy and completeness.
• Review and input all required documentation for vendor and internal work orders prior to updating the work order to Tech Completed Status. Provide feedback to leadership on discrepancies.
• Assists in assigning work orders to Maintenance Technicians/Vendors in accordance with skills/abilities/specialties.
• Monitor that each technician is scheduled with a full day of work.
• Conduct daily reviews of open work orders to verify data accuracy, status updates, and compliance with work order management policies.
• Assist with correcting work order discrepancies identified by the Work Order Analyst Team ensuring compliance with work order management policies.
• Assist daily with reviewing, creating, and receiving purchase orders for vendor work orders. Ensuring we have an approved Purchase Order for each vendor work order prior to commencing repairs.
• Provide feedback to leadership on identified repeated discrepancies within work orders prior to Tech Completed Status.
• Support cancellation and duplication review processes, ensuring all changes follow proper approval protocols.
• Ensure all work order notes and updates are timely, accurate, and detailed for transparent tracking.
• Train onsite teams on work order management policies, data accuracy, and system processes to ensure consistency in execution.
• Contribute to best practices for work order processing.
• Provide real-time coaching and guidance to maintenance teams on ensuring work order completion meets documentation requirements.
• Work collaboratively with local and regional leadership to address knowledge gaps and improve policy adherence across all levels.
• Adhere to all policies governing Military Housing work order management.
• Assist in the development and implementation of process improvements to enhance work order accuracy and efficiency.
• Act as a liaison between onsite teams and leadership to ensure policies are followed and work orders meet established standards.
• Participate in periodic policy reviews and recommend updates to reflect operational changes and best practices. changes and best practices.

Typical Physical Demands

Sit and stand to do clerical work. Regularly lift and move equipment and supplies up to 25-50 lbs.

Who we're looking for

• High School Diploma or GED required.
• Minimum of two (2) years of customer service and administrative experience
• Relevant industry and leadership experience preferred
• Ability to travel up to 15%
• Strong data entry and documentation skills with high attention to detail
• Proficiency with Outlook, Excel and Word.
• Existing Yardi knowledge is a bonus
• Ability to communicate effectively across multiple levels of the organization
• Strong problem-solving, project management, and organizational skills
• Work order Management system training
• Work Gatekeeper framework compliance training
• Possession of a valid, state-issued driver’s license and safe driving record is also required.

Why work for us

Grow. Succeed. Lead. Join the team delivering the best in residential real estate.

When you join Balfour Beatty Communities you join a growing company at the forefront of the exciting, fast-paced residential real estate industry. With an extensive portfolio of property locations throughout the United States as well as Regional Operating Centers and a large-scale corporate team, you’ll find ample opportunity and a variety of career paths here.

Our mission is clear: we deliver the quality communities people are proud to call home. We create exceptional living experiences by managing our communities with a relentless commitment to customer service. We believe we can only be successful if we always put people first, do the right thing, and deliver on our promises. This shared commitment guides our employees, provides a clear framework for making the right decisions and forms the foundation for our continued growth.

We are committed to the professional and technical development of every Balfour Beatty Communities employee. We deliver on this commitment by fostering a culture of learning and growth that provides a variety of development opportunities for our employees, including online, classroom and on-the-job programs.

Balfour Beatty Communities is all about delivering exceptional living and that starts with our employees. We offer a comprehensive benefits package that includes a variety of health care options, retirement benefits, paid time off and many more services and programs aimed at ensuring total employee wellbeing.

About Us

Balfour Beatty Communities is a diversified real estate services company delivering acquisition, management, and renovation services in the multifamily, student and military housing sectors. An innovative leader in the industry for more than 20 years, our residential portfolio currently consists of more than 50,000 units and $6 billion in real estate assets under management. Since our inception we have developed or renovated more than 31,000 units with a total value approaching $4 billion.

Our reputation is built on the hallmarks our clients, partners and residents have come to rely on: deep industry expertise, industry-leading practices, consistent results and an unwavering commitment to exceptional customer service.

Balfour Beatty Communities is part of Balfour Beatty Investments and Balfour Beatty, plc, an international group that finances, develops, builds and maintains infrastructure assets.

Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state or local law