Service Center Clerk I

Estes-Express-Lines; Paducah (KY); On-site; USD 21,000 - 30,000; Full time

Job summary

Estes-Express-Lines is seeking an administrative associate to handle high-volume phone calls, check in drivers, and enter delivery manifests and dispatch data. You will also image important bills of lading, identify special delivery instructions, and coordinate with customers for delivery windows.

The role requires strong clerical and communication skills, ability to work under detailed instructions, and reliability in a fast-paced trucking environment.

Qualifications

• High school diploma or GED or equivalent experience.
• Billing, collections, tracing OS&D experience preferred.
• Proficient in MS Word and Excel.
• Strong customer service skills.
• Good clerical skills.
• Excellent verbal and written communication.
• Ability to work with established instructions and processes.
• Transportation industry experience is a plus.
• Able to lift approximately 20 lbs.
• Authorized to work in the United States.

Responsibilities

• Answer high-volume phone calls with accuracy.
• Check in drivers.
• Enter delivery manifest data into the system.
• Image and scan bills of lading and other documents.
• Identify freight bills requiring special delivery instructions.
• Distribute and manage bills of Lading.
• Enter data into the dispatch system.
• Work with driver handhelds.
• Coordinate delivery times with customers and schedule appointments for freight delivery.
• Maintain regular attendance and reliability.

Skills

Communication skills

Customer service

Clerical skills

Detail oriented

Problem solving

Teamwork / independence

Education

High School Diploma or GED

Tools

MS Word

Excel

Job description

Job Summary:

• Answer telephones with a heavy call volume and direct calls with accuracy
• Responsible for checking in drivers
• Enter delivery manifest data into the computer system
• Conduct imaging and scanning of bills of lading and other documents
• Identify freight bills requiring special delivery instructions
• Responsible for the distribution of bills of Lading
• Enter data into the dispatch system
• Work with driver handhelds
• Contact customers and coordinate delivery times and schedule appointments for freight delivery
• Regular attendance is required.
• This is not an all-inclusive list of job requirements and/or duties and may not contain all mental and physical capabilities necessary to perform the job at all times due to circumstances. Operational, safety and other needs may require the employee to perform any and all other duties as assigned. Employees are expected, and must be able to perform all such duties and tasks.

Qualifications:

• High School Diploma or General Educational Degree (GED), or any combination of education and experience, which would provide an equivalent background
• Experience in billing, collections, tracing & OS&D preferred
• Computer skills, proficient in MS Word and Excel
• Strong customer service skills
• Good clerical skills
• Possess excellent verbal and written communication and listening skills
• Ability to solve problems where work is defined with established instructions and processes
• Ability to work under close detailed instruction
• Experience in the transportation industry a plus although not required
• Must be able to lift approximately 20 lbs., or more if required by the essential functions of the job
• Must be able to comply with all company policies, rules, procedures and Code of Conduct
• Must be able to interact well with others
• Must be able to work independently, or in a team setting
• Must be capable of working under tight time constraints in a high volume environment with multiple priorities
• Responds well to questions; Ability to read, interpret and comply with written information and documents such as safety rules, operations / procedure manuals and maintenance instructions with a high comprehension and concentration level to include the ability to meet deadlines
• Must pass a pre-employment drug screen, random drug and/or alcohol tests, and will be subject to a criminal history background check
• Must be authorized to work in the United States

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is regularly required to talk or hear. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus. The employee is frequently required to sit and use hands to finger, handle, or feel or operate computers and other standard office equipment. The employee is occasionally required to stand, walk, lift, twist, turn and reach with hands and arms. The employee must be capable of lifting a minimum of 20 lbs., or more if required by the essential functions of the job.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment ranges from quiet to loud as required by the essential functions of the job.