Service Automation Manager

Mentor Technical Group; Kansas; On-site; USD 100,000 - 140,000; Full time

Job summary

Mentor Technical Group is seeking a Service Automation Manager to oversee three on-site Automation Engineers, ensuring 24/5 coverage across three shifts and seamless client communication. You will manage staffing, performance, and contractual obligations while coordinating with MTG leadership to meet service milestones.

You will prepare monthly performance reports, analyze KPI/SLO trends, and address escalation and billing processes in alignment with the MSA.

Qualifications

• Bachelor's degree or equivalent in a related field.
• Experience leading technical support, automation, IT, or OT teams in 24/7 operations.
• Proven scheduling, timekeeping, performance management, and workforce coordination.
• Familiar with ServiceNow or similar incident management platforms.
• Experience delivering KPI, SLA, SLO, and trend reports to executives.
• Strong knowledge of service delivery, escalation, and contractual requirements.
• Excellent written and verbal communication; strong organizational and analytical skills.
• Ability to manage multiple priorities and respond to staffing escalations.

Responsibilities

• Manage all personnel activities for three on-site Automation Engineers, including recruitment and development.
• Develop and maintain a rotating schedule for 24/5 coverage across three shifts.
• Serve as MTG contact for the client’s Director of Digital Operations.
• Handle client escalations, service delivery concerns, and contract communications.
• Prepare and submit Monthly Performance and Trend Reports by the 5th of the following month.
• Monitor SLO, KPI, and service performance trends per contractual requirements.
• Identify recurring issues and coordinate corrective actions.
• Oversee Unplanned Overtime processes and billing with the MSA and rate card.
• Verify employee time records and attendance before payroll deadlines.
• Ensure compliance with badging, site access, security, and contractor-ID rules.
• Maintain staffing, scheduling, performance, and contractual documentation.
• Collaborate with MTG leadership to address risks and billing needs.
• Lead regular performance reviews and client/MTG meetings.
• Escalate staffing shortages and service interruptions promptly.

Skills

Team leadership

Scheduling

Timekeeping

KPI reporting

SLA/SLO reporting

Escalation management

Communication

Project coordination

Client management

Priority management

Education

Bachelor’s degree in engineering/business/IT

Tools

ServiceNow

MS Excel

Job description

About Company:

Mentor Technical Group (MTG) provides a comprehensive portfolio of technical support and solutions for the FDA-regulated industry. As a world leader in life science engineering and technical solutions, MTG has the knowledge and experience to ensure compliance with pharmaceutical, biotechnology, and medical device safety and efficacy guidelines. With offices in Caguas, Puerto Rico, and Boston and we serve life sciences clients in six global markets: United States, Puerto Rico, Dominican Republic, Mexico, Germany, Canada, and South America.

Position Summary

The Service Automation Manager serves as the primary point of contact between Mentor Technical Group (MTG) and the client for service escalations, performance reporting, and contractual matters. This position is responsible for the overall management of three on-site Automation Engineers who provide continuous frontline support across three rotating shifts.

The Service Automation Manager ensures uninterrupted 24/5 coverage, monitors contractual service requirements, oversees team performance, and maintains effective communication with the client’s leadership team.

Key Responsibilities

• Manage all personnel-related activities for the three on-site Automation Engineers, including recruitment, onboarding, scheduling, timekeeping, performance evaluations, coaching, and employee development.

• Develop and maintain a rotating schedule that ensures uninterrupted 24/5 coverage across three shifts.

• Serve as the primary MTG contact for the client’s Director of Digital Operations.

• Manage client escalations, service delivery concerns, performance matters, and contract-related communications.

• Prepare and submit the Monthly Performance and Trend Report by the fifth business day of the following month.

• Monitor, analyze, and report Service Level Objective (SLO), Key Performance Indicator (KPI), and service performance trends in accordance with contractual requirements.

• Identify recurring incidents, service gaps, and performance trends and coordinate corrective or preventive actions.

• Manage the Unplanned Overtime process, including receiving and reviewing the client’s written requests, coordinating staffing coverage, and ensuring accurate invoicing in accordance with the Master Services Agreement (MSA) and applicable rate card.

• Verify employee time records, scheduled hours, overtime, and attendance before payroll and client billing deadlines.

• Ensure all assigned personnel comply with the client’s badging, site-access, security, safety, and contractor-identification requirements.

• Maintain accurate staffing, scheduling, performance, and contractual documentation.

• Collaborate with MTG leadership and internal departments to address staffing risks, employee relations matters, billing requirements, and service delivery needs.

• Lead regular performance reviews and operational meetings with the client and MTG leadership.

• Ensure timely communication and escalation of staffing shortages, service interruptions, performance risks, and other issues that could affect contractual commitments.

Required Qualifications

• Bachelor’s degree in engineering, business administration, operations management, information technology, or a related field, or equivalent relevant experience.

• Previous experience managing technical support, automation, engineering, IT, or OT teams in a 24-hour or multi-shift service environment.

• Demonstrated experience with employee scheduling, timekeeping, performance management, and workforce coordination.

• Familiarity with ServiceNow or comparable incident management and Call Log platforms.

• Experience preparing and presenting KPI, SLA, SLO, performance, and trend reports to client executives or senior stakeholders.

• Strong understanding of service delivery, escalation management, and contractual performance requirements.

• Excellent written and verbal communication skills.

• Strong organizational, analytical, problem-solving, and client-management abilities.

• Ability to manage multiple priorities and respond promptly to operational or staffing escalations.

Preferred Qualifications

• Experience in pharmaceutical, biotechnology, medical-device, or other regulated manufacturing environments.

• Familiarity with Good Manufacturing Practices (GMP/GxP).

• Experience supporting packaging automation, Operational Technology (OT), or industrial control-system operations.

• Knowledge of Master Services Agreements, rate cards, contractor management, and service-based billing.

• Experience managing remote teams assigned to client facilities.

Work Schedule and Availability

This is a full-time. Although routine on-site presence is not required, the Service Automation Manager must remain available to support operational escalations and staffing matters associated with a 24/5, three-shift service model. Occasional travel to the client facility may be required based on business or contractual needs.

Mentor Technical Group es un empleador que ofrece igualdad de oportunidades y todos los solicitantes calificados recibirán consideración para el empleo sin importar raza, color, religión, sexo, orientación sexual, identidad de género, información genética, origen nacional, estado de veterano protegido, estado de discapacidad o cualquier otro grupo protegido por ley.

_ Mentor Technical Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, genetic information, national origin, protected veteran status, disability status, or any other characteristic protected by law. _