Service Advisor II

Wheels, Inc.; Oregon; Hybrid; USD 43,000 - 60,000; Full time

Benefits offered by this job

Annual incentive plan

Competitive benefits

Job summary

Wheels, Inc. is seeking a Service Advisor II to manage maintenance repairs for our clients. You will negotiate with vendors on repair procedures, cost effective pricing, and vehicle downtime, ensuring client instructions and approval parameters are followed.

In this role you will authorize repairs, handle calls from drivers and fleet managers, create purchase orders, and document transactions. You will use industry guides and maintain strong communication to minimize downtime while upholding

Qualifications

• 1–2 years automotive experience or equivalent technical education.
• ASE C1 certification required within first 12 months.
• High School diploma or equivalent; some college preferred.

Responsibilities

• Authorize repairs on behalf of Wheels' Clients within client parameters and research pricing for parts and labor.
• Handle calls from drivers, vendors, shops, and fleet managers and create purchase orders for maintenance and repairs.
• Ensure safety-related and scheduled repairs are completed.
• Negotiate repair costs using published fleet prices or Wheels Network rates.
• Adhere to parts and labor reference guides for pricing and times.
• Document transactions and follow up in the activity log.

Skills

Automotive repair knowledge

Vehicle maintenance

Negotiation

Communication

Documentation

Problem solving

Education

ASE C1 certification

High School diploma or equivalent

Tools

Mitchell's Pro Demand

Microsoft Office (Outlook)

Job description

JOB OVERVIEW

The role of the Service Advisor II is to manage maintenance repairs on behalf of Wheels and within our clients' parameters. This specialized/technical position will spend most of the time negotiating with vendors on proper repair procedures, cost effective pricing, and vehicle downtime. While approving repairs on our client's behalf, special attention must be given to ensure specific Client instructions and approval parameters are followed. When Fleet authorization is required, the Service Advisor II should use a consultative approach, including providing a repair recommendation.

KEY RESPONSIBILITIES - ESSENTIAL FUNCTIONS

• Authorize mechanical repairs on behalf of Wheels' Clients and ensure repairs are within appropriate client parameters. This will include researching pricing for parts and labor and discussing repairs with vendors and clients.
• Handles calls from drivers, vendors, shops, and fleet managers and will create purchase orders for maintenance and repairs.
• Ensure safety related and scheduled repairs are completed.
• Approve proper repair based on mileage, months in service, and prior repair history.
• Negotiate the cost of repair to the published fleet price or the pre-negotiated Wheels Network rates & times.
• Adhere to current parts and labor reference guides for parts pricing and labor times.
• Manage Client authorizations limits and instructions.
• Conduct proper follow up on all down vehicles and pending transactions.
• Resolve transaction discrepancies with vendors.
• May process invoices
• Clearly and accurately document transactions, client and vendor communications, and follow up in activity log within the system and document cost savings.
• Submit all component failures repaired at dealerships to the warranty team that qualify for goodwill adjustments.
• Adhere to contact center procedure, polices, scheduling, and performance metrics.
• Meet key performance indicators on quality & transactional performance (e.g., coaching/mechanical evaluations, communication, documentation, OON Fees, etc.)
• Understanding of Driver Services, Network Management, MAP & Collision functions
• General knowledge of all Wheels departments
• Other duties may be assigned.

LEADERSHIP RESPONSIBILITIES

• No managerial responsibilities.

COMPETENCIES - SKILLS

• Technical knowledge of automotive/light duty repair
• Technical knowledge of general maintenance, PM services, HVAC heating & cooling, tires, brakes (excluding air brakes), gasoline engine repair, exhaust repairs (excludes diesel aftertreatment systems) batteries, suspension & alignment on medium and heavy duty vehicles.
• Customer service oriented
• Reliable
• Clear, concise communication, both verbally and in writing
• Creative and efficient problem solving
• Ability to negotiate pricing on repairs and labor.
• Results oriented
• Experience with industry labor guides, such as Mitchell's Pro Demand
• Ability to interpret Client specific instructions.
• Proficient in Windows, Internet Browsers, and Microsoft Office (Outlook)
• Team player, collaborative, and ability to adapt.
• Ability to make decisions and be supportive of the decisions
• Delivers on commitments to clients
• Continue education in automative and trucks and keep abreast of industry activities

EDUCATION AND EXPERIENCE

• ASE C1 and one of the following A4, A5, A6, or A7 within first 12 months
• One (1) to two (2) years automotive experience or equivalent technical education
• High School diploma or equivalent required - some college preferred
• Fleet industry experience a plus

CORE VALUES

• Integrity - Always act with integrity and honesty.
• One Team - Treat others with dignity and respect; act as a cohesive, inclusive and accountable team that is making a difference.
• Innovation - Drive continuous improvement, spark creativity and embrace next generation thinking.
• Customer Success - Ensure that customer and driver success is at the heart of everything we do.

CULTURAL ATTRIBUTES

• Discipline Drives Quality - Plan the Trip: Think proactively, hold a high bar, follow through by leveraging experience and systems. To produce quality outcomes, we must be intentional and deliberate in everything we do, from big bets to daily execution.
• Intellectually Curious - Fuel Your Minds: Be bold, challenge assumptions, think differently, look outside the box. Strive to unlock your own thinking and create new possibilities.
• Commit and Deliver - Own It: Take responsibility for your work, from start to finish, and be accountable for the results. Think and act like an owner of the business.
• Relationships Matter - Share the Ride: Trust is central, both with key internal and external stakeholders. Relationships are not a side effect of work but a driver of success.

JOB SPECIFICATIONS, PHYSICAL DEMANDS AND WORK ENVIRONMENT

Work Environment: This position is in Georgia, Illinois, or remote, and operates in a professional office environment.

Position Type/Standard Schedule: This is a full-time position. Schedules are determined by business need, and shifts could start as early as 5:00 am CT and end as late as 9:00 pm CT and may include a weekend day.

Travel: No Travel required for this position.

Physical Demands: Speak, hear, and see, and to use hand and fingers for computer keyboard and phone. Sit or stand for extended periods of time. Reach above head to pull paper attachments.

DISCLAIMER

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Our Benefits

Wheels recognizes benefits are a significant part of your employee experience, and we've created a robust benefits package that is market-leading, competitive offerings so you and your family can receive outstanding care.

Pay Range: $42,500-$59,500 The base salary range for this position is listed above. This position is eligible to participate in the annual incentive plan which is based on company performance and individual performance. Compensation ranges are based on several factors including job function, level, and geographic location. Final offer amounts are determined by multiple factors including candidate experience, education, certifications, skill level and expertise, and may vary from the amounts listed here.

EEO Statement

Wheels is a Drug-Free Workplace. All employment is contingent on successful completion of drug and background screening. Wheels is an equal opportunity affirmative action employer and administers all personnel practices without regard to race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, marital status or domestic partnership status, disability, protected veteran status or military status, genetic information, or any other category protected under applicable law. Wheels is committed to taking affirmative steps to promote the employment and advancement of minorities, women, persons with disabilities and protected veterans.

Wheels applies AI-based analysis to application materials to help assess fitness for hire for the specific job being applied for and to recommend job postings that align with the candidate's skills, by comparing the candidate's skills to the characteristics and qualifications listed in job postings and/or criteria established by Wheels' hiring team.