Service Advisor

Kenworth Sales Company; Keyser, Northern (WV, KY); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health and Dental insurance

FSAs with FLEX Card

Group Life Insurance

Short/Long Term Disability Insurance

Corporate Holidays

Paid Vacation and Personal Leave

401(k) with company match

Job summary

Kenworth Sales Company in Keyser, WV is hiring a Service Advisor to manage repair orders, coordinate with technicians, and assist the Service Manager in department records. The role involves customer contact, estimates, and ensuring timely service completion.

The position pays $20.00 - $25.00 per hour and requires a strong focus on customer service, organizational skills, and knowledge of heavy truck repair methods. Drug screening is required by DOT regulations.

Qualifications

• Ability to read and comprehend English instructions and information.
• High school diploma or equivalent.
• Must have working knowledge of heavy truck repair methods.
• Must be able to identify and meet customer needs.
• Hard worker, self-starter and a problem solver.
• Strong organizational, communication, and time management skills.
• Exceptional phone and customer service skills.
• Appearance must meet company image and requirements.

Responsibilities

• Coordinate all customer contact with the Service Department, including repair estimates, service appointments, customer authorization, status inquiries, payment terms and complaints.
• Generate and maintain all work orders and repair orders; assist customers in identifying needed services; issue clear repair instructions.
• Coordinate with Service Manager to assure timely completion of work; monitor progress and update customers on changes in costs or time.
• Calculate labor charges on repair orders; review charges; close orders; reconcile with final invoice; report discrepancies.
• Maintain courteous relations with customers; analyze quality control reports.
• Promote labor, parts and accessories during customer contact; follow up on suggested repairs.
• Maintain up-to-date service rates and competitor offerings.
• Maintain technical bulletins and service literature.
• Issue non-inventory purchase orders; receive purchase orders.
• Control cash box; collect payments; report balances; secure box.
• Assist Service Manager with records; type forms and answer phones.
• Monitor open repair orders; resolve delays; coordinate with parts.
• Issue workers’ compensation forms and forward to Service Manager for processing.

Skills

Customer service

Communication

Time management

Organizational skills

Problem solving

English literacy

Attention to detail

Education

High school diploma or equivalent

Job description

Bring your skills to the 2025Kenworth Dealer of the Year! Kenworth Sales Company, a 38-location Kenworth and Isuzu truck dealership group, is looking for a Service Advisorto join our Keyser, wv team.

JOB SUMMARY:

The primary function of the Service Advisoris to generate, monitor and close all repair orders and to assist the Service Manager in the management of Service Department records and files.

Salary Minimum and Maximum: $20.00 - $25.00 per Hour.

** Due to federally mandated DOT regulations, Kenworth Sales Company is a drug-free workplace. Any offer of employment will be contingent on passing a pre-employment drug screening.

Duties and Responsibilities:

• Personally coordinates all customer contact with the Service Department, including repair estimates, service appointments, customer authorization on service orders, status -of -repair inquiries, payment terms and complaints.
• Generates and maintains all work orders and repair orders. Assists customer in identifying needed services. Issues clear repair instructions to Service Foremen/Technicians.
• Coordinates with Service Manager to assure completion of work within time promised to customer. Monitors progress of repairs and updates customer on any changes in agreed service, costs, or time of completion. Obtains customer authorization for such changes.
• Calculates all labor charges on flat rate repair orders. Reviews all labor charges on hourly rate repair orders. Closes all repair orders in coordination with Service Manager. Reconciles original repair order with final invoice. Summarizes Service technician’s time cards, balances with repair orders, and transmits to Payroll Clerk, Tracks down and resolve all discrepancies prior to transmitting.
• Insures timely, competent and courteous relations with service customers. Analyzes quality control report.
• Promotes the sales of labor, parts and accessories during customer contact. Maintains follow-up with customer on suggested repairs.
• Maintains up-to-date information on hourly service rates, service specials, etc. offered by competitors.
• Maintains technical bulletins and other service shop literature.
• Issues Non-inventory Purchase Orders as authorized by management. Receives purchase orders, as issued by other employees only.
• Controls cash box for Service Department, including accepting payment from customers, reporting cash balances to credit Manager and securing box at close of business.
• Assists Service Manager in the management of Service Department files and records. Types forms, letters, correspondence and answers phone as directed by Service Manager, including manufacturer pre-delivery forms. Staggers lunch hour with Service Manager to cover phones daily.
• Monitors daily all open repair orders and closes as quickly as possible. Troubleshoots with parts department any delays in receiving parts or repair orders and resolves quickly. Monitors Inter-company tickets to ensure equal priority.
• Issues workers’ compensation “First Report of Injury” forms to injured employees. Ensures forms are correctly completed and returned immediately. Directs injured employee to necessary medical treatment. Promptly forwards reports to Service Manager for review for processing of claim. Maintains current injury ledger. Monitors first aid box and keeps filled with necessary supplies.

Qualifications:

• Ability to read and comprehend English instructions and information.
• High school diploma or equivalent.
• Must have a working knowledge of all heavy truck repair methods.
• Must have the ability to identify and meet Customer needs and requirements.
• Must be a hard worker and a self-starter and a problem solver.
• Organizational, communication, and time management skills a must.
• Exceptional phone and customer service skills required.
• Appearance must meet the company image and requirements.

WORKING CONDITIONS:

• This position is physically demanding.
• May require lifting up to 50 pounds.
• Will stoop, kneel, crouch, crawl, reach, handle and feel.
• Will be exposed to noise, vibration, dust, exhaust fumes, paint, and other hazardous and non-hazardous materials.
• Must climb in and out of customer’s vehicles to record information.
• The other part of this position will require desk work, telephone, and completing paperwork.
• Must wear a dealership uniform.

BENEFITS:

• Kenworth Sales Company. promotes a progressive environment with an emphasis on teamwork, customer service, training and personal development.
• Stability – Company is financially strong with an established base of customers and is well-positioned for continued expansion.
• History of Excellence – Work for an award-winning dealership with a reputation for unsurpassed quality and customer service.
• Excellent compensation and benefits package including comprehensive Health and Dental insurance, Flexible Spending Accounts (FSAs) with FLEX Card, Group Life Insurance, Short Term & Long-Term Disability Insurance, Voluntary Life Insurance, Corporate Holidays, Paid Vacation and Personal Leave, 401(k) plan with company match, and Voluntary Supplemental Insurance plans.

Veterans are encouraged to apply!

About the company:

Kenworth Sales Company is a family of companies based in Salt Lake City, Utah of over 38 dealerships in the Intermountain West and Mid-Atlantic regions.

An Equal Opportunity employer, Smoke Free/Drug Free Facility. All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.