SERVICE ADMINISTRATOR (33517)

Equipment Depot, Inc.; Austin (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Equipment Depot, Inc. is seeking an organized clerical assistant to support service departments with daily administrative tasks.

The role involves entering technician time cards, posting times in the ERP, handling calls, and processing invoices and insurance requests. The position requires 3+ years of office administration experience with basic Word and Excel skills, and the work environment spans office, job sites, and industrial locations in Austin, TX.

Qualifications

• High School Degree required.
• 3+ years of office administration experience.
• Basic Microsoft Word and Excel skills.

Responsibilities

• Enter technician time card information into the payroll system.
• Post technician times into the ERP (operating system).
• Answer inbound calls and route to the correct department.
• Scan service invoices and other documents as required.
• Mail service invoices.
• Office supply control and replenishment.
• Process customer/vendor insurance requests.
• Perform other clerical duties assigned by management.

Skills

Office administration

MS Word

MS Excel

Education

High School Degree

Tools

ERP

Job description

POSITION SUMMARY

This position will provide assistance to the service departments day-to-day functions performing clerical duties.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Enter technician time card information into the payroll system
• Post technician times into the operating system (ERP)
• Answer in-bound calls and route to the correct department and or recipient
• Scanning of all service invoices and other documents as required
• Mailing of all service invoices
• Office supply control and replenishment
• Process customer / vendor insurance requests
• Perform other clerical duties assigned by management

Qualifications

SKILLS & ABILITIES

Education: High School Degree
Experience: 3 + years of office administration experience
Computer Skills: Basic Microsoft Word, Excel

WORK ENVIRONMENT

Work environment varies from office to job site to industrial locations

OUR CORE VALUES

Passion to Perform – We are passionate to perform and focus on concrete achievements
Trust to Act – We are empowered to act, and act in a powerful way
Act Responsibly – We are responsible for our actions and the consequences they have for our stakeholders and our environment
Make it Fun! – We are serious about making work fun; its the way we do things

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.