Serv Dept Admin Assistant (MM-362) (3755)

Waukesha-Pearce Industries; Oklahoma City (OK); On-site; USD 32,000 - 42,000; Full time

Job summary

Waukesha-Pearce Industries in Oklahoma City is seeking an administrative professional to support service, sales and parts teams. You will handle daily office tasks and maintain records to meet company and customer needs.

The ideal candidate has at least one year of experience, a high school diploma, and strong communication skills. Bilingual English/Spanish is a plus. Proficiency in MS Word, Excel, PowerPoint, and Outlook is desirable.

Qualifications

• Minimum 1 year of administrative experience.
• High School Diploma or equivalent required.
• Mechanical background preferred; bilingual English/Spanish a plus.

Responsibilities

• Handle daily clerical tasks for the office and multi-department support.
• Maintain inventory and assist in service, sales and parts workflows.
• Review and resolve basic administrative issues with accuracy.
• Support customer interactions with proper phone and email etiquette.

Skills

Phone etiquette

Typing 25 wpm

Multitasking

Written communication

Verbal communication

Detail orientation

Education

High School Diploma or equivalent

Mechanical background preferred

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Job Details

Job Location: Oklahoma City, OK 73127

Job Category: Admin - Clerical

Scope of Work:

Perform daily tasks to support inside service department, sales department and parts department. Perform all clerical duties for the office to meet standard requirements of WPI and customer needs.

Primary Job Responsibilities:

• Perform administrative tasks required for Service and Parts Department
• Perform necessary tasks required for maintaining adequate Parts Inventory
• Review and resolve inventory issues
• Identify and report problems or issues to District Service Manager and Branch Manager
• Perform other duties as assigned

Qualifications Minimum Qualifications:

• Must have 1 year of previous experience
• High School Diploma or equivalent
• Mechanical background or knowledge preferred
• Prefer bilingual (English/Spanish) speaking and writing skills

Requirements: Knowledge, Skills, and Abilities (KSA’s)

• Must have good phone etiquette, and be able to manage a multi-line telephone
• Must be able to type 25 words per minute
• Must be computer literate and proficient in a Windows environment (MS Word, Excel, Power Point and Outlook)
• Must be dependable and be able to work independently
• Must maintain good client relations and a professional appearance
• Must have the ability to effectively operate various types of office equipment (telephone system, copier, printer, scanner, fax, etc)
• Must pay close attention to detail
• Must have good written and communication skills
• Must be able to multi-task

Working Conditions:

• Typical hours of work Monday through Friday; 7:00 a.m. to 4:00 p.m.
• Weekend hours as necessary.

WPI is an EEO/AA (equal opportunity/affirmative action) institution and does not discriminate on the basis of sex, age, race, color, religion, physical or mental disability, creed, national origin, veteran status, sexual orientation, genetic information, gender identity, or gender expression in the programs or activities which it operates.

En Espanol

WPI es una institució n EEO/AA (igualdad de oportunidad/acció n afirmativa) y no discrimina en base al sexo, edad, raza, color, religión, discapacidad física o mental, credo, origen nacional, estatus veterano, orientació n sexual, infomació n genética, identidad de género, o expresió n de género en los programas o actividades los cuales opera.