Sentinel Administrative Assistant 4 - 20450

Northrop Grumman; Roy (UT); On-site; USD 58,000 - 96,000; Full time

Benefits offered by this job

Medical, Dental & Vision coverage

401k

Educational Assistance

Life Insurance

Employee Assistance Programs & Work/Li

Paid Time Off

Health & Wellness Resources

Employee Discounts

Job summary

Northrop Grumman Space Systems is seeking an Administrative Assistant 4 for the Roy, UT Sentinel program. You will support the Director’s team with scheduling, travel coordination and meeting logistics, ensuring timely information flow and action item follow-through.

The role requires 6+ years of admin experience, DoD clearance eligibility, and expert MS Office skills. It operates on a 9/80 schedule with opportunities for professional growth and strong teamwork across the organization.

Qualifications

• High School Diploma/GED or higher and 6+ years of executive support experience.
• U.S. Citizen with the ability to obtain a DoD security clearance.
• Advanced proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint).
• Ability to work with minimal supervision.
• Demonstrated outstanding verbal, interpersonal and written communication skills.
• Ability to be an exceptional team player and interface well at all levels.

Responsibilities

• Provide support to Director's team, including scheduling internal and external meetings.
• Manage a complex executive calendar, prioritizing competing demands and resolving conflicts.
• Coordinate travel, itineraries, lodging, schedule changes, and expense reporting.
• Manage executive office information flow and prioritization of time-sensitive items.
• Anticipate executive needs and address issues requiring attention.
• Coordinate meetings and conference logistics, capture notes and action items.
• Build and maintain strong working relationships with executives and management.

Skills

Verbal communication

Interpersonal skills

Written communication

Team player

Self-motivated

Education

High School Diploma/GED or higher

Tools

Microsoft Office

Concur

Job description

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people\'s lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation\'s history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they\'re making history.

Northrop Grumman Space Systems is seeking an Administrative Assistant 4 to support System Integration and Sustainment, and Specialty Engineering. This position is located in Roy, UT and supports the Sentinel program.

What You\'ll Get To Do:

• Providing support to Director's team, including scheduling internal and external meetings.
• Manage a complex and dynamic executive calendar, strategically prioritizing competing demands, resolving conflicts.
• Coordinate travel, including itineraries, transportation, lodging, schedule changes, and timely expense reporting.
• Manage executive office information flow, ensuring time-sensitive emails, information, requests, decisions, and commitments are appropriately prioritized and addressed.
• Anticipate executive needs, identify emerging issues, and proactively resolve or elevate matters requiring executive attention.
• Office seating coordination with facilities.
• Maintaining various forms/files/folders/access lists.
• Facilitate meetings and conferences, coordinate content and logistics, share materials, capture and distribute appropriate notes, meeting minutes and action items.
• Escort cleaning personnel.
• Build and maintain strong working relationships, communicating with executive, administrative and management personnel to gather or convey relevant information.
• Answering questions related to office operations, established policies, procedures, and procedures.
• Independently prioritize and execute multiple concurrent assignments in a high-tempo environment while maintaining accuracy and attention to detail.

This position\'s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.

Position Benefits:

• Medical, Dental & Vision coverage
• 401k
• Educational Assistance
• Life Insurance
• Employee Assistance Programs & Work/Life Solutions
• Paid Time Off
• Health & Wellness Resources
• Employee Discounts

Basic Qualifications:

• High School Diploma/GED or higher and a minimum of 6+ years of experience providing Administrative or Executive support.
• Must be a U.S. Citizen with the ability to obtain a DoD Secret Security Clearance.
• Advanced Proficiency with Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).
• Ability to work with minimal supervision.
• Demonstrated outstanding verbal, interpersonal and written communication skills.
• Ability to be an exceptional team player, interface well at all levels in the organization.

Preferred Qualifications:

• Active DoD Secret Security Clearance.
• Proficiency in business and travel expense system Concur (or similar) with complex, frequently changing travel.
• Demonstrated ability to manage multiple administrative projects and initiatives.
• Strong interpersonal, organizational and problem solving skills.
• Ability to be collaborative, proactive, self-motivated, well-organized, detail oriented and assertive as necessary and able to execute projects and tasks independently.
• Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through.
• Experience in planning and providing logistical support for meetings and events.

Primary Level Salary Range: $57,500.00 - $95,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate\'s experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.