Senior Wedding & Events Lead Planner — On-Site, Flexible Hours

Hewitt Oaks; Bluffton (SC); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid vacation/holiday PTO

Job summary

Hewitt Oaks in Bluffton, SC seeks an experienced Event Coordinator to join our growing team. You will manage day-to-day planning, coordinate with clients on vision, catering, and design, and oversee vendor proposals, contracts, and decor for weddings and events.

As hands-on coordinators, you’ll lead on-site setup, supervise staff, manage timelines, and coordinate food and beverage services. You’ll also generate post-event reports and assist fellow planners.

Qualifications

• Minimum 2 years of event coordination in a professional capacity.
• Ideal candidate will have 5+ years of event service experience and wedding planning experience.
• This role requires in-person work (not remote) and familiarity with HHI + Savannah regions.

Responsibilities

• Day-to-day planning, creating timelines, coordinating with clients on vision, catering, design.
• Source and book vendors, oversee on-site setup, decor, and event timeline.
• Lead on-site coordination and manage Event Service Staff and Food & Beverage during events.
• Generate reports and post-event follow-ups, including basic Profit and Loss statements.
• Assist other Event Planners as a Coordination Assistant when not Lead.
• Schedule client consultations and meetings.

Skills

Event coordination

Wedding planning

Team collaboration

Flexibility

In-person teamwork

Job description

Are you a seasoned wedding planner? We love to have you join our growing team!

The Day-to-Day Tasks:

• Day-to-day planning tasks: Creating planning timelines; working with clients on vision, catering selection, design; requesting proposals/contracts; ordering decor; organizing supplies for event days, etc.
• Detail Weddings/Events from post-booking to event end. This includes sourcing & booking participating vendors, creating the design, hosting final details calls with the client, week-of prep, and leading on-site coordination of setting up, breakdown, and event timeline.
• Planners will be hands-on coordinators on wedding and event days. This means being involved in all aspects of the set and execution of each event. This includes overseeing the Event Service Staff and overseeing all elements of the food and beverage service for each event.
• Manage all reports on your event bookings. This includes planning software interface, event system creation, client onboarding, contractor/planner assignments, planner and post-event follow-up. This will include generating a Profit and Loss statement for each event that you oversee.
• When you are not the Lead Planner on an event, you may serve as an Event Coordination Assistant, serving as the second lead on event days. The primary role will be managing event set up, decor, styling, and greeting vendors upon arrival as well as tending to the personal items.
• Schedule and/or attend client consultation and meetings.

The Key Elements You Identify With:

• Detailed Project Manager: possesses a fondness for the complicated.
• Independently Motivated: is able to work productively on their own but enjoys being a part of a team.
• Smart & Confident: understands their role, how it fits into the big picture, and asks for help when they need it.
• Customer Focused: has the client's best interest at heart.
• The organizer of organizers: Your organization skills are impressive! It's just in your DNA. You are the one that was organizing pots & lids as babysitting on the floor. You see things others don't as your view often includes order and processes that bring ease and joy to those who have to interact with them. Not in a militant way, but it simply brings you joy to help others live more organized... and see their joy.
• You are in the ‘Deets’: You get the big picture yet do not get caught up in the brainstorming sessions… you likely prefer a spreadsheet to a whiteboard with a brain dump. You have been called crazy because you are excited by the details and gain serious props for watching the details come together as if a well-synchronized dance.
• Figure It Out: Sharp cookie who is jazzed by a challenge- someone saying it can’t be done, is when your brain is switched on... to figure it out. What’s possible VS what’s not possible mindset. Let’s make it happen is your go-to, and you see a good way more than the bad in most things.
• All-in: Fully committed to your role as you are laser-focused on what needs to be accomplished and why we all show up everyday. You are fired up by our mission and are dedicated to leaning in alongside the team to make it happen! You understand that events and celebrations often happen over the weekend and know being a part of planning them means working on Saturdays.
• Plate-spinner extraordinaire: Manage multiple projects well and work well under pressure with quick deadlines.
• Growth Mindset: You want to be a part of something that is bigger than yourself and you are going places! You want a career with purpose and seek ways to grow alongside the company. You have an encouraging heart and are energized by your favorite podcasts, books or new possibilities.
• Independent Team Player: Sounds like a chameleon, we know! :) You are self-disciplined and get things done when working independently however you truly LOVE being part of a team that wants to turn both ordinary and extraordinary days into lavish experiences… and high fiving along the way.

Minimum Experience Requirement:

• 2 years of event coordination in a professional capacity.
• Wedding planning experience in a professional capacity.
• Available for full time work Tuesday-Saturday with late nights on event days.

The Ideal Candidate Will:

• Have 5+ years of event service experience at least 2 working directly with wedding clients.
• Find a flexible schedule appealing (rather than a traditional 9-5 M-F).
• Love working with an in-person team! This role is not able to be completed remotely.
• Be familiar with the HHI + Savannah regions.

Compensation: This position is a base + commission role. The posted salary range includes starting salary and commission estimation and will vary based on your client/event load. Your planning experience, the extent to which you are a fast learner, and the client spend are all factors in commission potential. Significant growth potential exists for this role.

A generous benefits package including 100% paid health insurance premium and vacation/holiday PTO are included with this role.

We are a rapidly growing organization in an extremely demanding industry and market, so your passion to be a part of that team is essential. Due to the size of our full time team, all employees are expected to help across all aspects of the company. The words, “that's not my job” will not be said here. This is not a clipboard/point-and-direct role.