Senior Wealth Management and Trust Assistant Administrator

Devon-Bank; Chicago (IL); On-site; USD 43,000 - 52,000; Full time

Benefits offered by this job

Medical coverage

Dental and Vision coverage

Life Insurance

Disability (short/long)

401(k) with employer match

Voluntary benefits

Job summary

Devon Bank is seeking a Wealth Management and Trust Assistant Administrator to provide administrative, operational, and client service support to Wealth Advisors and the Trust Department in Chicago.

You will handle account administration, meeting coordination, client communications, and day-to-day operations, ensuring an exceptional client experience. Requires 1–5 years in financial services or wealth management, plus a finance-related bachelor’s degree.

Qualifications

• 1-5 years of experience in financial services or wealth management.
• Bachelor’s degree in finance, economics or related field.
• Excellent analytical skills to interpret and understand financial data.
• Strong communication and relationship-building skills.

Responsibilities

• Maintain regular communication with clients to understand and respond to their financial needs and requests.
• Provide administrative support, including maintaining client information, processing documentation, and coordinating with internal departments.
• Coordinate account openings, closings, and distributions, ensuring all required documentation is complete and compliant with applicable policies and procedures.
• Process discretionary and recurring distributions, bill payments, and wire transfers accurately and efficiently.
• Prepare client account reports and presentations for client meetings.
• Communicate with clients, Wealth Advisors, auditors, and tax preparers as needed.
• Assist Administrators with client meetings, including reviewing trust and account agreements.
• Ensure compliance with applicable financial regulations, company policies, and established procedures.
• Perform other duties and responsibilities as assigned.

Skills

Client communication

Wealth management

Analytical skills

MS Office

Education

Bachelor's degree in finance, economics or related field

Tools

Outlook

Excel

Word

Job description

Description

Devon Bank is a mission-driven community bank with over 80 years of service to the Chicago area and beyond. As a Minority Depository Institution (MDI), we are proud of our commitment to diversity, respect, and service. With a growing footprint in Wealth Management, we’re seeking to hire a Wealth Management and Trust Assistant Administrator.

Position Summary:

The Wealth Management and Trust Assistant Administrator provides administrative, operational, and client service support to Wealth Advisors and the Trust Department. This role helps ensure an exceptional client experience by assisting with account administration, meeting coordination, client communications, and day-to-day operational activities.

Key Responsibilities:

• Maintain regular communication with clients to understand and respond to their financial needs and requests.
• Provide administrative support, including maintaining client information, processing documentation, and coordinating with internal departments.
• Coordinate account openings, closings, and distributions, ensuring all required documentation is complete and compliant with applicable policies and procedures.
• Process discretionary and recurring distributions, bill payments, and wire transfers accurately and efficiently.
• Prepare client account reports and presentations for client meetings.
• Communicate with clients, Wealth Advisors, auditors, and tax preparers as needed.
• Assist Administrators with client meetings, including reviewing trust and account agreements.
• Ensure compliance with applicable financial regulations, company policies, and established procedures.
• Perform other duties and responsibilities as assigned.

Requirements

• 1-5 years of experience in financial services or wealth management
• Bachelor’s degree in finance, economics or a related field
• Excellent analytical skills and ability to interpret and understand financial data
• Strong communication and relationship building skills
• Proficiency in Microsoft Office Suite, particularly Outlook, Excel, and Word.

Pay Range and Benefits:

We are committed to providing pay and benefits that help employees stay healthy, supported, and prepared for the future.

Some of these include:

• UnitedHealthcare (UHC) Medical coverage
• Dental and Vision coverage through Guardian
• Employer-paid Life Insurance, plus Short- and Long-Term Disability
• 401(k) with employer match
• Voluntary, employee-paid options such as legal coverage, accident insurance, pet insurance & more

The base pay for this role is:$31-$38 per hour based on experience.

EOE AA - Devon Bank is proud to be an Equal Employment Opportunity and affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. If you need assistance or an accommodation due to a disability, you may contact us at [e-mail] or you may call us at (773) - 465-2500.