Senior Trauma Registrar

Sentara Healthcare Inc; Norfolk (VA); Hybrid; USD 62,000 - 102,000; Full time

Benefits offered by this job

Insurance

Retirement plan

Paid time off

Parental and military leave

Educational assistance

Voluntary benefits

Job summary

Sentara Health is seeking a Trauma Registrar to remotely collect and abstract trauma data for eligible patients, ensuring timely submission to the NTDB, TQIP, and state registries. You will support performance improvement and accreditation efforts while working with clinicians and quality staff.

Required are strong data management skills, HIPAA privacy knowledge, and 3 years of administrative experience; AS/BS in HIM are preferred.

Qualifications

• Administrative experience - 3 years required.
• Knowledge of medical terminology and anatomy/physiology.
• Proficiency in ICD-10, CPT, AIS coding preferred.

Responsibilities

• Identify trauma patients meeting inclusion criteria.
• Abstract data from EMR/EMS and documentation.
• Code injuries with AIS and assign ICD-10/CPT codes.
• Enter abstracted data into registry software on time.
• Validate data per ACS/NTDB/state standards.
• Maintain HIPAA confidentiality and data security.
• Produce reports for committees and external agencies.
• Support accreditation and performance improvement activities.
• Collaborate with physicians, nurses and quality staff.

Skills

Admin experience

Medical terminology

HIM data management

Trauma registry

Education

High School Diploma

AS/BS in HIM

Job description

Sentara Health is seeking to hire a qualified individual to join our team as a Trauma Registrar.

This is a Remote position that can sit in one of the following states:

• Alabama
• Delaware
• Florida
• Georgia
• Idaho
• Indiana
• Kansas
• Louisiana
• Maine
• Maryland
• Minnesota
• Nebraska
• Nevada
• New Hampshire
• North Carolina
• North Dakota
• Ohio
• Oklahoma
• Pennsylvania
• South Carolina
• South Dakota
• Tennessee
• Texas
• Utah
• Virginia
• Washington (state)
• West Virginia
• Wisconsin
• Wyoming

Position Status: Full-time (40 hours a week), dayshift

Standard Working Hours: 8:00AM - 5:00PM

Overview

The Trauma Registrar is responsible for collecting, abstracting, coding, validating, and maintaining trauma-related data for all eligible patients. This position ensures accurate and timely submission of data to the hospital trauma registry, the National Trauma Data Bank (NTDB), Trauma Quality Improvement Program (TQIP), and state or regional registries. The Trauma Registrar supports the trauma program’s performance improvement and patient safety initiatives, accreditation efforts, and trauma-related research.

Essential Duties & Responsibilities:

• Identify trauma patients who meet the inclusion criteria.
• Abstract clinical and demographic data from electronic medical records, EMS records, and provider documentation.
• Code injuries using the Abbreviated Injury Scale (AIS) and assign ICD-10 and CPT codes as appropriate.
• Enter abstracted information into trauma registry software accurately and within required timeframes.
• Validate data for accuracy, completeness, and compliance with ACS, NTDB, and state trauma registry standards.
• Maintain confidentiality and security of patient health information in compliance with HIPAA.
• Provide trauma case data for quality improvement, research, and performance improvement reviews.
• Prepare reports and statistical summaries for internal committees and external agencies.
• Support trauma center verification/accreditation processes.
• Participate in trauma multidisciplinary performance improvement meetings as needed.
• Work with physicians, nurses, EMS providers, and quality staff to ensure accurate data collection.
• Assist with trauma-related research projects and provide data for publication or benchmarking.
• Maintain current knowledge of trauma registry practices, coding guidelines, and data quality standards.
• Attend continuing education workshops, webinars, or professional conferences as assigned – 8 hours/ year required.

Education

• High School Diploma or equivalent required
• Associates' and/or Bachelor's degree in HIM or healthcare-related field, or nursing licensure preferred

Certification/Licensure

• Completion of the ATS Trauma Registry Course is required within 12 months of hire
• Completion of the AAAM AIS Coding Course is required within 12 months of hire
• Completion of an ICD-10 trauma course is required within 12 months of hire, and a refresher course every 5 years
• CAISS certification Required
• CSTR certification Required

Experience

• Administrative experience - 3 years required
• Knowledge of medical terminology, anatomy, and physiology required
• Two (2) years of experience in health information management, computer data management/data processing, or medical records preferred
• Prior trauma registry experience strongly preferred
• Proficiency in ICD-10, CPT, and AIS coding preferred

Compensation Range : $25.75-$42.92

Keywords: #LI-LM1, Talroo, CAISS, CSTR, AIS15, Trauma

We provide market-competitive compensation packages, inclusive of base pay, incentives, and benefits.

The base pay range for full-time employment is $29.89 - $49.01 hourly.

Additional compensation may be available for this role, such as shift differentials, on-call pay, overtime, shift premiums, extra-shift incentives, or bonus opportunities.

Compensation within the range may vary based on qualifications, experience, location, market conditions, and business needs.

• medical, dental, vision, life and disability insurance
• 401(k)/403(b) with employer match
• paid time off (vacation, sick time, and holidays)
• paid parental and military leave
• educational assistance or student loan repayment
• voluntary benefits

Sentara Norfolk General Hospital, located in Norfolk, VA, is a 525-bed tertiary care facility that is home to the only Level I Adult Trauma Center and burn trauma unit in Hampton Roads, and also serves as the primary teaching hospital for Eastern Virginia Medical School. In addition to the high-quality heart program at Sentara Heart Hospital, our facility is home to Nightingale Regional Air Ambulance and several other dedicated facilities and specialized services. As a recognized accredited Comprehensive Stroke Center, and Magnet hospital for nursing excellence, our hospital specializes in heart and vascular, neurosciences, neurosurgery, urology, oncology, spine care, advanced imaging, behavioral health, maternity, and women’s health, including a state-of-the‑art neonatal intensive care unit.ed Imaging Center at Sentara Princess Anne Hospital is conveniently located in the heart of Virginia Beach and offers high-speed digital diagnostic equipment that provides faster and more precise results. The center provides one of the region's most advanced imaging technologies interpreted by board certified radiologists specializing in various areas of imaging.