Senior Supply Chain Operations Specialist II

nshs; Arlington Heights (IL); On-site; USD 27,000 - 39,000; Full time

Job summary

NSHS in Arlington Heights is seeking a Senior Supply Chain Operations Specialist to manage inventory levels, coordinate supply deliveries, and support just-in-time fulfillment for hospital units.

The role emphasizes accuracy, data entry in Endeavor ERP, and collaboration with clinical staff to minimize disruptions and expired stock. Shift is Monday–Friday, 5:00am–1:30pm, with full-time hours.

Qualifications

• High School diploma or GED required; a Bachelor's degree is preferred.
• Minimum of three years of healthcare operations, warehousing, or distribution experience.
• Ability to work in a fast-paced hospital environment.
• Experience with inventory control and FIFO/FEFO practices.
• Strong data analysis and problem-solving skills.

Responsibilities

• Monitor, count, and record inventory levels across supply areas.
• Deliver supplies to departments and ensure timely replenishment.
• Pick, pack, stage, and deliver internal orders; manage consignment inventory.
• Review stock levels and advise on forecast-based changes.
• Maintain clean, organized stockrooms and rotate stock to prevent expiry.
• Communicate status to nurses and department admins regularly.
• Use Endeavor ERP and handheld devices for data entry and expiration logs.
• Participate in process improvements and regulatory readiness.
• Adhere to infection control policies and safety standards.

Skills

Inventory management

Supply chain coordination

Communication

Problem solving

Data entry

Education

High School diploma or GED

Bachelor's degree in supply chain or related field

Tools

Endeavor ERP

Handheld scanners

Job description

Hourly Pay Range:

$19.31 - $28.00 - The hourly pay rate offered is determined by a candidate's expertise and years of experience, among other factors.

Position Highlights:

• Position: Senior Supply Chain Operations Specialist
• Location: Arlington Heights
• Full-Time (40 hours per week)Hours: Monday - Friday 5:00am - 1:30pm
• Rotating Holidays & Weekends
• Required Travel: no

Job Summary:

The Supply Chain Operations Specialist Senior is responsible for maintaining established inventory levels in supply areas for assigned procedural units in a hospital setting and/or high complexity off-campus care locations. This includes but is not limited to counting current stock levels, picking tickets from inventory locations, organizing and facilitating just-in-time deliveries to assigned units, managing consignment, and performing expiration checks on all supplies. The Supply Chain Operations Specialist Senior collaborates with Supply Chain Operations leadership and Procurement to mitigate supply disruptions and identify substitute items when necessary. The Supply Chain Operations Specialist Senior is also responsible for recommending inventory level changes to assure that supplies meet forecasted demand.

The Healthcare industry is the single largest employer in the United States. Within healthcare, the supply chain function is often considered as critical as the care itself. These days, innovation and ever-evolving clinical practices require a supply chain that is dynamic, customer, focused, and constantly improving. The Supply Chain Specialist II is a vital part of elevating current service levels, standardizing processes across the system, and ensuring the clinicians we serve have everything they need to deliver high quality patient care.

What you will do:

• Inventory Management: Monitor, count, and record inventory levels for all medical supplies in an inventory location. Utilize various reports to troubleshoot supply disruptions and collaborate with Supply Chain Operations leadership and Procurement to mitigate these disruptions and identify substitute items as necessary.
• Supply Distribution: Deliver medical supplies to various departments and ensure timely replenishment/put-away of stock
• Order Fulfillment: Pick, pack, stage, and deliver supplies for orders that source internally. Facilitate the reordering of consignment product after use. Regularly review inventory stocking levels and make recommendations to assure supply meets or exceeds forecasted demand. Regularly reviews backorder reports and collaborates with clinical and supply chain on strategies to mitigate any disruptions.
• Organization: Maintain cleanliness and organization of supply areas and stockrooms, including rotating stock and checking for expired items
• Communication: Create, foster, and maintain relationships with department secretaries, nurses, and charge nurses and provide frequent updates on the supplies stocked in the department. Use department phones/Vocera/pagers to respond to supply requests.
• Use of Technology/Data Entry: Utilizing Endeavor technology, ensure accurate data entry into handhelds, computers, and expiration logs. Check email regularly to stay up to date with departmental and system wide updates.
• Project Support: Participate in departmental initiatives such as process improvement, implementations, or regulatory readiness
• Compliance and & Safety: Adhere to all Endeavor policies, infection control protocols, and Joint Commission supply Standards

What you will need:

• Education: High School diploma or GED required. Bachelor's degree in a supply chain related field of study is preferred but not required
• Certification: Depending on the specific job duties, driver's license may be required.
• Certified Materials & Resource Professional (CMRP) is admired
• Experience: Minimum of three years of previous experience in healthcare operations, warehousing, or distribution
• Unique or Preferred Skills: Works effectively with diverse teams, including clinical staff. Adjusts to an everchanging healthcare environment and evolving regulatory requirements. Ensures accuracy in data analysis and process documentation. Clearly conveys ideas and findings to various stakeholders. Proactively addresses challenges with creative and effective solutions. Understands the perspectives of both patients and staff to drive improvements that benefit all. Ability to prioritize daily tasks and manage competing demands in a fast-paced environment.

Knowledge and Abilities:

• Stocking, and Distribution Protocols
• Knowledge of procedures for handling, storing, and rotating medical supplies
• Training and Education
• Capable of completing, comprehending, and adhering to Endeavor training and education modules
• Technology Proficiency
• Ability to learn to effectively utilize handheld scanners, personal computers, and Endeavor Health's Enterprise Resource Planning (ERP) system

Physical Demands:

Medium work (exerting up to 50 lbs. of force occasionally and/or up to 30 lbs. of force frequentl