Senior Staff Coordinator

Galapagos Federal Systems LLC.; Arlington (VA); On-site; USD 120,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Flexible Spending Accounts

401(k)

PTO

Parental Leave

Military Differential

Tuition reimbursement

Paid holidays

Job summary

Galapagos Federal Systems LLC seeks a Senior Staffing Coordinator to support Space Systems Command and related portfolios. The role requires senior‑level contractor support, strategic planning, and enterprise integration across multiple programs with government leadership.

The ideal candidate has 10+ years of DoD experience, Top Secret clearance, and strong skills in program management, stakeholder engagement, and executive communication. This is an on‑site position with U.S.

Qualifications

• Active Top Secret security clearance required.
• 10+ years of DoD experience.
• Experience using ETMS2 or similar DoD task-management platforms.
• Strong knowledge of program management principles and real-world application.
• Experience supporting strategic planning, portfolio management, or stakeholder engagement in a complex DoD environment.
• Experience coordinating across multiple organizations and senior‑level stakeholders.
• Ability to develop strategic recommendations and executive‑level deliverables.
• Space Program Office/MAJCOM experience is highly desired.

Responsibilities

• Serve as Government customer’s principal advisor for portfolio strategy and stakeholder engagement.
• Integrate policy, strategic plans, program requirements, and technical considerations into cohesive recommendations.
• Oversee the Integration Team to align near‑term execution with long‑term enterprise objectives.
• Lead development of strategies advancing concept development, experimentation, and capability maturation.
• Collaborate with Government, industry, and mission partners to advance priorities and coordination.
• Manage senior‑level stakeholder engagements and executive communications.
• Develop and oversee strategic products, portfolio narratives, and briefs that articulate future capability pathways.
• Develop multi‑level stakeholder engagement strategies for coordinated messaging.
• Support acquisition integration activities, program reporting, and configuration management.
• Lead or support surge activities and special projects as needed.

Education

Bachelor’s degree

Top Secret clearance

DoD experience

ETMS2 experience

Program management

Strategic planning

Stakeholder engagement

Cross‑org coordination

Executive briefings

Space program exp

Job description

Overview

Job Summary

Galapagos Federal Systems LLC is seeking a highly qualified and experienced professional to join our team as a Senior Staffing Coordinator. This position offers the opportunity to work alongside a diverse and talented team supporting mission-critical initiatives within the U.S. Space Force.

The Senior Staffing Coordinator will provide senior‑level contractor support to Space Systems Command (SSC), System Delta 81 (SYD 81), and the Portfolio Acquisition Executive – Infrastructure (PAE-I) Program Office. The ideal candidate will provide strategic business analysis, portfolio integration, program management, and stakeholder engagement support to advance organizational priorities and mission objectives.

This role requires an experienced professional capable of working closely with senior military and civilian leadership, integrating complex program and enterprise requirements, managing high‑level taskers and communications, and supporting strategic planning and execution across multiple programs and stakeholders.

Key Responsibilities

The Senior Staffing Coordinator will:

• Serve as the Government customer’s principal advisor for portfolio strategy, enterprise alignment, and stakeholder engagement, providing senior‑level guidance in support of mission and organizational objectives
• Integrate policy, strategic plans, program requirements, and technical considerations into cohesive, forward‑looking recommendations for senior military and civilian leadership
• Oversee the Integration Team to ensure unity of effort across the organization, aligning near‑term execution priorities with long‑term enterprise transformation objectives
• Lead the development and implementation of strategies and initiatives that advance concept development, experimentation, capability maturation, and enterprise integration
• Collaborate with Government, industry, and strategic mission partners to advance organizational priorities and strengthen cross‑functional coordination
• Manage senior‑level stakeholder engagements and executive communications, with an emphasis on building partnerships, accelerating innovation, and supporting congressional and external engagements
• Develop and shape strategic products, portfolio narratives, executive‑level briefings, and communication plans that clearly articulate future capability pathways and integrate technical, operational, and strategic perspectives
• Develop and oversee multi‑level stakeholder engagement strategies to ensure consistent, coordinated, and effective messaging across assigned programs and portfolios
• Support acquisition integration activities, program reporting, configuration management, and related organizational requirements
• Lead or support customer‑directed surge activities, special projects, and emerging requirements to assist program teams and staff members as mission needs dictate

Requirements

Skills and Experience

The Senior Staffing Coordinator must have:

• Active Top Secret security clearance
• 10+ years of relevant Department of Defense (DoD) experience
• Demonstrated experience using Enterprise Task Management Software Solution (ETMS2) or similar DoD task‑management platforms
• Strong knowledge of program management principles, processes, and best practices, with demonstrated experience applying them in real‑world program or operational environments
• Demonstrated experience supporting strategic planning, portfolio management, program integration, or stakeholder engagement within a complex DoD environment
• Experience coordinating across multiple organizations, functional areas, programs, and senior‑level stakeholders to achieve mission objectives
• Demonstrated ability to develop strategic recommendations, executive‑level briefings, communication products, and other senior‑leader deliverables
• Experience supporting a Space Program Office, Major Command (MAJCOM), Field Command (FLDCOM), or comparable DoD organization is highly desired

Education and Certifications

The Senior Staffing Coordinator must meet the following:

• Bachelor’s degree and/or relevant job experience in being a staff officer

Benefits

• Medical, dental, vision, disability, and life insurance
• Flexible Spending Accounts
• 401(k)
• PTO
• Paid Parental Leave
• Military Differential
• Tuition reimbursement
• Paid federal holidays

Security Clearance

Must be a U.S. Citizen. A high‑level Department of Defense active security clearance is/may be required. Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to government information.

Physical Requirements

Work may involve sitting or standing for extended periods of time and typing and reading from a computer screen. The candidate must have enough mobility, including bending, reaching, and kneeling, to complete daily duties in a prompt and efficient manner, and that may include lifting up to thirty pounds, as necessary.

Company Summary

Headquartered in Hawaii, Galapagos Federal Systems, LLC, is an SBA‑Certified NHO‑owned 8(a) Small Business specializing in global information technology solutions. We deliver professional services in IT Design & Installation, Cybersecurity Engineering & Support, Application Integration & Development, Software & Hardware Engineering, Network & Systems Management, Information Systems Security, and Business Management Services.

Leveraging over 30 years of providing IT services to the federal & commercial market with projects found around the world, our team has innovative expertise in the development of a wide range of technological solutions. Galapagos Federal Systems, LLC is an equal opportunity employer.

Our service commitment is simple - "Quality IT Solutions... On Time & On Budget."

Company Employment Statement

Galapagos Federal Systems, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing as positions, functions, and qualifications may vary depending on business needs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Galapagos Federal Systems, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth, or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

The final salary offered within the posted range will be based on the candidate’s qualifications, experience, skills, education, and other job‑related factors

Posted Salary Range

USD $120,000.00 - USD $130,000.00 /Yr.