Senior Specifications Lead

®; Orlando (FL); On-site; USD 95,000 - 130,000; Full time

Job summary

Stantec is seeking a seasoned Specifications Writer to join our Buildings team in Orlando. You will develop project manuals, manage procurement and technical specs, and coordinate with architects and engineers to ensure cohesive project documentation.

Responsibilities include preparing preliminary and full-length specifications using SpecsIntact, UFGS masters, and MasterFormat, while maintaining a robust digital library and supporting project teams through substitutions and technical queries.

Qualifications

• CCS certification preferred; CDT an asset.
• Familiar with MasterFormat, UniFormat, Section and Page Formats.
• Familiar with CSI project delivery guides and contract documents.

Responsibilities

• Produce project manuals with procurement, general and technical specs.
• Prepare tabular specs using MasterFormat in Word.
• Create full specs using SpecsIntact and UFGS masters.
• Read drawings to coordinate specs.
• Coordinate specifications with architectural/consultant teams.
• Maintain specifier's digital library and product reps relations.
• Assist teams with substitutions, installations, and project admin.
• Train and mentor team on specs tools and processes.
• Stay current with new products and codes.

Skills

SpecsIntact

SpecLink

MS Word

Excel

Bluebeam

FTP

MasterFormat

UFGS

e-SPECS Linx

Education

Architecture degree

Tools

SpecsIntact

MasterWorks

BSD Speclink

e-SPECS Linx

MS Word

Excel

Job description

Stantec’s Buildings team is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, consultants, sustainability specialists, and technologists are passionate about the power of design. Our collaborative culture and our innovative, sustainable approach to projects help us create buildings that matter to our world.

Together, we are enhancing the quality of life globally through design.

Join us and design your place with Stantec.

Stantec Buildings is on a mission to become the world’s leading integrated design practice. Our architects, engineers, interior designers, sustainability specialists, and technologists are passionate about the power of design. We take an innovative, collaborative approach to projects, sharing a common belief that sustainable design for the built environment can make the world a better place for future generations. Join us and design your place with Stantec.

Your Opportunity

At Stantec, we are passionate about creating sustainable places that inspire. Through our Architecture and Interior Design work, we challenge design ideas of the past to create spaces that foster a culture of collaboration - spaces that are designed for community. We strive to design spaces that are meaningful and memorable for our communities. Join our team of creative professionals and work with us to create inspiring spaces for all.

We have several long-term, high-profile projects in and around the country that require an experienced Specifications Writer to be part of our award-winning team.

Your Key Responsibilities

• Produce project specific Project Manuals containing the procurement and contracting requirements, general requirements, and the technical specifications - Prepare project manuals consistent with project requirements

• Prepare preliminary/outline tabular specifications using MS Word using the MasterFormat

• Prepare full length specifications with Whole Building Design Guide “SpecsIntact” software using Unified Facilities Guide Specifications (UFGS) masters.

• Read the \"drawings\" to ensure coordinated project specifications

• Conduct coordination spec charrettes with project team members

• Coordinate architectural and consultant specifications

• Maintain and expand specifier's digital library

• Serve as technical resource for building's project teams - Maintain relations with product manufacture representatives

• Assist project teams during project delivery phases with understanding project specifications, evaluating product options and substitutions, understanding installation, resolving disputes, and project administration

• Train, mentor, and coach.

• Stay current and familiar with new products, systems, and technologies

• Knowledge of database resources including UFC’s, UL, FM, Intertek, NFRC

• Produce and maintain business center specification masters - Create masters and periodically update Federal Team’s SpecsIntact database

• Manage specification software - Manage specification software including submitting software problems for resolution, updating software, coordination of installation, distributing updated spec master databases, and license renewal

• Assist Stantec with corporate-wide specifications software transitions - Strategize and assist with implementation of new specifications software including developing standards and planning for team trainings across multiple Stantec building’s offices

• Work with software developers to field as needed support to aid implementation

Your Capabilities and Credentials

• CSI's Certified Construction Specifier (CCS) preferred, Construction Documents Technologist (CDT) an asset

• Familiarity with CSI's MasterFormat, UniFormat, Section and Page Formats, administrative forms, and with one or more versions of CSI's project delivery/practice guides

• Strong familiarity with SpecsIntact, UFGS masters, and with AIA MasterSpec masters preferred.

• Familiarity with AIA's Contract Documents, particularly A201 General Conditions of the Contract for Construction

• Architectural Registration preferred

• Strong computer skills with an emphasis on SpecsIntact, SpecLink, e-SPECS Linx, MS Word and Excel, Bluebeam, and FTP programs. Familiarity with e-SPECS Designer, MasterWorks, and BSD Speclink a plus

• Excellent interpersonal skills, working with others in a team setting, communicating directly with Owner and Contractor and working on multiple projects at the same time

• Leadership in Energy and Environmental Design (LEED) Green Associate or Accredited Professional credentials an asset

• Extensive knowledge of UFC, ICC, NFPA, ASTM, UL, Intertek, FM codes and standards; other industry standards typically specified by reference (AAMA, AWS/AWI/WI, GANA, SDI, NAAMM, NFRC, TCNA to name a few); and building/site structures, systems, assemblies, materials, and products preferred.

Education and Experience

• Post-Secondary degree in architecture or related field

• Previous experience in building construction settings, including but not limited to architecture firms specializing in Commercial, Multi-Family, Hospitality, Institutional, and Public Works

• US Citizenship Required for this role

• 6 + years of experience editing/writing architectural construction specifications

• 12 + years of experience in the Architecture industry

Typical office environment working with computers and remaining sedentary for long periods of time. Field work may include exposure to the elements including inclement weather.

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Primary Location: United States | FL | Orlando

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.