Senior Specialist, Review Team

API - American Petroleum Institute; Houston (TX); On-site; USD 90,000 - 120,000; Full time

Job summary

API - American Petroleum Institute in the United States seeks a Senior Specialist, Review Team to assess client compliance, recommend registrations/licenses, and manage improvement projects within the Monogram program. The role emphasizes governance, audits, and cross-functional collaboration.

The position requires 3–5 years in a similar role, a relevant bachelor’s degree, and strong knowledge of ISO 9001/ISO 14001 and API specifications.

Qualifications

• Requires 3-5 years of experience in a similar role and subject matter expertise.
• Bachelor's degree in relevant area, or other related field equivalent work experience.
• Experience in engineering or other scientific discipline or a related technical environment preferred.
• Broad understanding of petroleum industry operations including exploration and production operations, the oil refining industry, oil and gas pipeline operations, and petroleum measurement.
• Strong understanding of ISO 9001, ISO 14001 and API Spec Q1 and/or API Specifications.
• Successful completion of the ISO 9001 Lead Auditor Training Course and ISO 14001 Auditing Course preferred.
• Ability to learn and understand environmental principles including environmental terminology, techniques for evaluating aspects and impacts and their environmental significance, environmental performance evaluation and legal and other requirements.
• Ability to research and assimilate information accurately from a variety of sources.
• Expert with Microsoft applications, especially Word, Excel, Access and SharePoint, with an aptitude to learn other computer programs quickly.
• Ability to effectively manage simultaneous assignments with minimal supervision.
• Capacity to acquire technical skills.
• Strong understanding of business processes and workflow coordination.
• Customer service aptitude.
• Excellent communication, writing and analytical skills.
• Ability to follow instructions and adhere to program policies and procedures.
• Ability to work in a global environment and possession of an understanding of different cultures.
• Ability to comprehend, address and resolve non-routine inquiries and program-related issues.
• Ability to understand and apply technical requirements as they relate to mechanical equipment and oil and gas industry products and services.
• Ability to work in an entrepreneurial environment, operate with latitude for unreviewed actions or decisions, and resolve problems without assistance when appropriate.

Responsibilities

• Process program actions as required.
• Review reports and scope changes to client’s registration(s) and/or license(s).
• Review client’s responses to nonconformities, including understanding and assessing corrections, root cause analyses, and corrective actions.
• Make recommendations for granting, maintaining, modifying, suspending or cancelling registrations/licenses and changes (scope) based on the result of the review.
• Prepare action letters for granting, maintaining, modifying, suspending or cancelling registrations/licenses.
• Peer review (seconding) of program actions completed by other team members.
• Participate in Registration/Licensing Committee decision-making (LRC).
• Provide additional guidance to contractors when needed.
• Maintain client records.
• Interact directly with clients and contractors on issues related to program activities.
• Market program activities, when needed.
• Attend industry-related trade shows and events, when required.
• Perform other tasks assigned by the API Monogram Program/APIQR Director.
• Provide support as needed with the administration of Departmental projects including, but not limited to, documentation of processes, implementation of corrective actions from audits (internal and ANAB) and resolution of complaints.

Skills

3-5 years experience

Excellent communication

Analytical skills

Customer service aptitude

Team coordination

Environmental principles

Learning ability

Microsoft Word

Microsoft Excel

Microsoft Access

SharePoint

ISO 9001/ISO 14001 knowledge

API Spec Q1 knowledge

Education

Bachelor's degree in relevant area

Tools

Microsoft Word

Microsoft Excel

Microsoft Access

SharePoint

Job description

The Senior Specialist, Review Team will review and assess clients’ compliance with program requirements. Make recommendations for registration and/or licensing and manage project(s) to improve the certifications programs as assigned.

Duties/Responsibilities

• Process Program actions as required:
• Review reports and changes (scope) to client’s registration(s) and/or license(s).
• Review client’s responses to nonconformities, including understanding and assessing corrections, root cause analyses, and corrective actions.
• Make recommendations for granting, maintaining, modifying, suspending or cancelling registrations/licenses and changes (scope) based on the result of the review.
• Prepare action letters for granting, maintaining, modifying, suspending or cancelling registrations/licenses.
• Peer review (seconding) of program actions completed by other team members.
• Participate in Registration/Licensing Committee decision-making (LRC).
• Provide additional guidance to contractors when needed.
• Maintain client records.
• Interact directly with clients and contractors on issues related to program activities.
• Market program activities, when needed.
• Attend industry-related trade shows and events, when required.
• Perform other tasks assigned by the API Monogram Program/APIQR Director.
• Provide support as needed with the administration of Departmental projects including, but not limited to, documentation of processes, implementation of corrective actions from audits (internal and ANAB) and resolution of complaints.

Key Relationships

• Reports to a Senior Manager, Monogram team lead.

Qualifications

• Requires 3-5 years of experience in a similar role and subject matter expertise.
• Bachelor's degree in relevant area, or other related field equivalent work experience.
• Experience in engineering or other scientific discipline or a related technical environment preferred.
• Broad understanding of petroleum industry operations including knowledge of exploration and production operations, the oil refining industry, oil and gas pipeline operations, and petroleum measurement.
• Strong understanding of ISO 9001, ISO 14001 and API Spec Q1 and/or API Specifications.
• Successful completion of the ISO 9001 Lead Auditor Training Course and ISO 14001 Auditing Course preferred.
• Ability to learn and understand environmental principles including environmental terminology, techniques for evaluating aspects and impacts and their environmental significance, environmental performance evaluation and legal and other requirements.
• Ability to research and assimilate information accurately from a variety of sources.
• Expert with Microsoft applications, especially Word, Excel, Access and SharePoint, with an aptitude to learn other computer programs quickly.
• Ability to effectively manage simultaneous assignments with minimal supervision.
• Capacity to acquire technical skills.
• Strong understanding of business processes and workflow coordination.
• Customer service aptitude.
• Excellent communication, writing and analytical skills.
• Ability to follow instructions and adhere to program policies and procedures.
• Ability to work in a global environment and possession of an understanding of different cultures.
• Ability to comprehend, address and resolve non-routine inquiries and program-related issues.
• Ability to understand and apply technical requirements as they relate to mechanical equipment and oil and gas industry products and services.
• Ability to work in an entrepreneurial environment, operate with latitude for unreviewed actions or decisions, and resolve problems without assistance when appropriate.

Physical Requirements

• Able to remain in a stationary position working on a computer.
• Move about the office to access office machinery, meeting rooms, etc. on occasion.
• Operate a computer and other office machinery such as printers and copy machines.
• Transport items and equipment up to 10 lbs. on occasion.

Travel Requirements

• Up to 25%

This job outline describes the typical accountabilities and requirements of the position and should not be construed as an all-encompassing description of every duty performed by or expected of the incumbent.

EEO Statement

API is an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace. All aspects of employment will be based on merit, competence, performance, and business needs. Our success in maintaining a reputation for professional excellence depends on selecting the best qualified candidates. Achieving this objective means that no employee or applicant for employment will be discriminated against because of race, color, religion, age, gender expression or identity, sexual orientation, pregnancy (including childbirth, related medical conditions, breastfeeding, and reproductive health decisions), genetic information, national origin, disability, marital status, personal appearance, family responsibilities, political affiliation, matriculation, credit information, the status as a victim or family member of a victim of domestic violence, stalking or sexual offense, or any prohibited basis under federal, state or local law.

API is committed to providing access, equal opportunity, and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to the Human Resources Department via email [e-mail].

This salary range is D.C. based and may be adjusted accordingly due to the candidate’s geographic location. Candidates are typically hired at a point in the salary range based on prior experience, education, and market demand for the role; candidates are also compared internally to their peers.

API offers a comprehensive benefits package for our employees and their families. More information about our benefits may be found atapi.org/about/careers/benefits.