Senior Scientific Program Manager

alleninstitute; Seattle (WA); Hybrid; USD 156,850 - 196,050; Full time

Benefits offered by this job

Amazing Science

Diverse and Inclusive Environment

Open Source Commitment

Flexible Work Setting

Job summary

The Senior Scientific Program Manager – Shared Resources at the Allen Institute will drive strategic direction and portfolio development for the new Shared Resources umbrella. You will coordinate with program managers and platform leaders to ensure seamless execution of programmatic goals and foster effective communication with internal and external partners.

Reporting into Shared Resources Leadership, you’ll implement processes for managing internal and external research collaborations, track

Qualifications

• Ph.D. degree in biology, biomedical science, neuroscience, or related field, or equivalent combination of education and experience.
• Minimum of five years’ progressive relevant post-Ph.D. experience.
• Demonstrated ability to independently manage complex scientific programs or projects.
• Advanced ability to translate scientific and technical subject matter into concise, clear communications for technical and non-technical leaders and constituents.
• Proficient in the use of program and project management, collaboration management, communication, and dashboard/reporting tools.

Responsibilities

• Partner with Shared Resources Leadership and collaborate across the various Allen Institutes accelerators to advocate for and implement the operational structure of Shared Resources
• Support development and implementation of processes for managing internal and external research collaborations
• Maintain clear and consistent channels of communication and documentation with collaborators and internal stakeholders
• Lead program and project teams to deliver on programmatic and project goals through planning and execution phases, using project management best practices and tools
• Partner with scientific staff to assist with the development of task management systems, and prospective and retrospective reviews
• Support execution of projects in audit‑compliant fashion including contracts, sub‑awardees, budget tracking/variance reporting, prior approval requests, carry forward requests, and agency reporting
• Lead project teams through business relevant processes including goal setting, budgeting (forecasting and monitoring), and progress reporting. Facilitate and support preparations for internal and external program reviews
• Partner with the Scientific Operations director in implementing metrics for tracking the success and impact of projects and programs

Skills

Program management

Project management

Collaboration management

Communication

Education

Ph.D. in biology/biomedical science/neuroscience or related field

5+ years post-Ph.D. experience

Tools

Dashboard/reporting tools

Program/project management tools

Job description

Senior Scientific Program Manager – Shared Resources

The mission of the AllenInstitute is to unlock the complexities of bioscience and advance our knowledge to improve human health. Using an open science, multi-scale, team-oriented approach, the AllenInstitute focuses on accelerating foundational research, developing standards and models, and cultivating new ideas to make a broad, transformational impact on science.

The new Shared Resources umbrella will encompass functions vital to the Institute's success, specifically focusing on both cutting-edge Innovation and essential Data Generation with operational excellence and actively responding to evolving scientific needs. By sharing these resources, we aim to streamline processes, leverage institutional expertise, and ensure that our scientific platforms and data pipelines are consistent, efficient, and scalable across all shared resources. This change is expected to unlock new synergies, and ultimately enhance the speed and impact of the Allen Institute's world-class research efforts.

The Senior Scientific Program Manager is an important role within Shared Resources, with a significant impact on the strategic direction of this emerging department. Reporting into Shared Resources Leadership, you’ll drive the development of internal and external program portfolios aligned with our long‑term goals. Your expertise in process implementation and managing research collaborations will be instrumental in advancing our scientific mission. Additionally, you’ll coordinate with program managers and platform leaders, ensuring seamless execution of programmatic goals and fostering effective communication with internal and external partners.

At the Allen Institute, we believe that science is for everyone – and should be open to everyone. We are dedicated to combating biases and reducing barriers to STEM careers more broadly.

We also believe that science is better when it includes different perspectives and voices. We strive to make the Allen Institute a place where everyone feels like they belong and are empowered to do their best work in a supportive environment.

We are an equal‑opportunity employer and strongly encourage people from all backgrounds to apply for our open positions.

Essential Functions

• Partner with Shared Resources Leadership and collaborate across the various Allen Institutes accelerators to advocate for and implement the operational structure of Shared Resources
• Support development and implementation of processes for managing internal and external research collaborations
• Maintain clear and consistent channels of communication and documentation with collaborators and internal stakeholders
• Lead program and project teams to deliver on programmatic and project goals through planning and execution phases, using project management best practices and tools
• Partner with scientific staff to assist with the development of task management systems, and prospective and retrospective reviews
• Support execution of projects in audit‑compliant fashion including contracts, sub‑awardees, budget tracking/variance reporting, prior approval requests, carry forward requests, and agency reporting
• Lead project teams through business relevant processes including goal setting, budgeting (forecasting and monitoring), and progress reporting. Facilitate and support preparations for internal and external program reviews
• Partner with the Scientific Operations director in implementing metrics for tracking the success and impact of projects and programs

*Note: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This description reflects management’s assignment of essential functions; it does not proscribe or restrict the tasks that may be assigned.

Required Education and Experience

• Ph.D. degree in biology, biomedical science, neuroscience, or related fields, or equivalent combination of education and experience
• Minimum of five years’ progressive relevant post-Ph.D. experience
• Demonstrated ability to independently manage complex scientific programs or projects
• Advanced ability to translate scientific and technical subject matter into concise, clear communications that are understood by technical and non-technical leaders and constituents
• Proficient in the use of program and project management, collaboration management, communication, and dashboard/reporting tools

Preferred Education and Experience

• Ph.D. in the biological sciences or other scientific discipline with greater than ten years progressive relevant post-Ph.D. experience
• Experience as a program officer or manager
• Experience interacting with federal funding agencies and developing successful applications for external research funding
• Demonstrated leadership presence with the ability to work both independently and collaboratively, foster productive team dynamics, and partner effectively across scientific, technical, and business interfaces at all levels of an organization
• Proven strategic thinker with the ability to solve complex problems and lead in identification and implementation of potential solutions
• Strong financial acumen, adept at managing budgets, and monitoring performance metrics
• Proven ability to set priorities, maintain focus on big picture and navigate competing demands
• Demonstrated resilience and adaptability; experience supporting team through change and applying change management best practices

What We Offer

• Amazing Science: You will be a part of an organization that is among the top world leaders in science, conducting cutting‑edge research into some of the most important questions facing humanity
• Fun and Rewarding Culture: At the Allen Institute, you'll be part of a vibrant community that values creativity, collaboration, and innovation. We celebrate milestones, recognize achievements, and offer various team‑building activities that make work a rewarding experience
• Diverse and Inclusive Environment: We are committed to fostering a diverse and inclusive workplace where all employees feel valued and respected, regardless of their background, ethnicity, or beliefs
• Open Source Commitment: Our commitment to open science extends to our Shared Resources. You'll have the opportunity to contribute to the innovation of cutting‑edge technologies and the generation of world‑beating datasets, making a broader impact on the scientific communities
• Flexible Work Setting: We understand that great work can happen anywhere. That’s why we offer flexible work arrangements, including remote work options and adjustable schedules, to help you find the work‑life balance that suits you best

Join us to be at the forefront of computational biology research and engineering innovation, all while enjoying a work environment that nurtures growth, inclusivity, and well‑being.

Physical Demands

• Fine motor movements in fingers/hands to operate computers and other office equipment

Position Type/Expected Hours of Work

• This role is currently able to work both remotely and onsite in a hybrid work environment. We are a Washington State employer, and the primary work location for all Allen Institute employees is 615 Westlake Ave N.; any remote work must be performed in Washington State.

Additional Comments

• Please note, this opportunity offers relocation assistance

Annualized Salary Range

• $156,850 - $196,050

* Final salary depends on the required education for the role, experience, level of skills relevant to the role, and work location, where applicable.

Benefits

Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute’s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute’s 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute’s benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.

It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities