Senior Research Administrator – Hybrid Grants & Contracts

University Of Michigan; Ann Arbor (MI); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Generous paid time off

Retirement plan with matching

Health insurance

Life insurance

Work-life programs

Flexible spending accounts

Job summary

The University of Michigan School of Dentistry seeks a Research Administrator Senior to manage pre- and post-award activities for the Contracts and Grants Service Center. You will coordinate proposal submissions, prepare budgets, and ensure compliance with sponsor and University guidelines in a fast-paced, collaborative environment.

Hybrid work arrangement with onsite and remote components; requires 5–7 years in grant/contract administration and strong communication skills to support faculty and

Qualifications

• Bachelor's degree or equivalent combination of education and relevant work experience.
• 5 - 7 years of progressive grant and contract experience.
• Excellent organizational and interpersonal skills including the ability to work separately with faculty and staff in a diverse environment.
• Experience with sponsor systems including Fastlane, grants.gov and NIH Commons.
• Experience with research activity and the preparation of sponsored research proposals.
• Considerable experience working in a customer focused, team oriented, fluid environment with a proven track record of meeting deadlines and attention to detail.
• Must be able to work independently in a responsible, sensitive and confidential manner using independent judgement and professionalism.
• Effective verbal and written communications.

Responsibilities

• Manage the submission of research grant proposal materials to private and federal funding agencies including interpreting regulations and guidelines of multiple and varied sponsors regarding proposal materials and budgeting.
• Provide comprehensive coordination of all aspects of proposal submissions for assigned faculty
• Prepare all administrative components of the proposal package including the Proposal Award Form (PAF) utilizing eResearch and at times sponsor systems ensuring that proposals are complete and in compliance with sponsor and University guidelines
• Communicate with faculty/principal investigator and with campus partners to coordinate a timely submission process, ensuring appropriate approvals;
• Develop project budgets and advise on budget-related issues;
• Serve as the liaison with sponsor, collaborators and ORSP/Sponsored.
• Review, understand and communicate sponsor award terms and conditions;
• Review and reconcile account activity for sponsored research accounts and UM-funded research accounts;
• Provide monthly financial activity reports to PIs;
• Identify accounting errors and prepare paperwork for corrective action;
• Ensure compliance with sponsor and UM policies regarding expenditures and communicate concerns about allowable expenses to PIs;
• Track cost sharing commitments and monitor expenditure of funds to ensure fulfillment of cost sharing obligations;
• Track personnel budgeted effort and make salary distribution changes as needed;
• In partnership with ORSP and Sponsored Programs work to complete various post-award responsibilities including: Processing of award change requests, completing budget re-allocations, submitting reports (RPPR's, FSR's Uniform Guidance etc.);
• Establish sub-accounts for projects when needed; Work extensively with other UM research administrators to establish and monitor sub-account activity;
• Submit paperwork to Office of Contract Administration to establish subcontracts with external institutions;
• Assist with submission of yearly non-competing renewals, interim reports, and final reports, ensuring timely submission to ORSP and sponsor;
• Monitor reporting requirements for all sponsored research grants and facilitate PI compliance with reporting requirements;
• Monitoring grant expenditures and making financial recommendations to faculty/staff regarding research expenditure;
• Flexibly and proactively assist other team members as needed, recommend best practices for team, and maintain electronic filing systems.

Skills

Organizational skills

Interpersonal skills

Verbal and written communications

Independent work

Customer service

Deadline-oriented

CRA certification

Sponsor systems experience

Education

Bachelor's degree or equivalent

CRA certification

Tools

Fastlane

grants.gov

NIH Commons

M-Pathways

MReports

Business Objects

Job description

The University of Michigan School of Dentistry seeks a Research Administrator Senior to manage pre- and post-award activities for the Contracts and Grants Service Center. You will coordinate proposal submissions, prepare budgets, and ensure compliance with sponsor and University guidelines in a fast-paced, collaborative environment.

Hybrid work arrangement with onsite and remote components; requires 5–7 years in grant/contract administration and strong communication skills to support faculty and