Senior Proposals Specialist

Stantec; Hampton (VA); On-site; USD 107,000 - 161,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid holidays

Tuition reimbursement

Job summary

Stantec is seeking a Senior Proposal Manager to lead strategic proposal development for federal opportunities. Based in the United States, you will coordinate cross-functional teams, manage schedules, and ensure compliant, compelling responses to RFIs and RFQ/RFPs.

You will craft narratives, manage data rooms, and mentor junior writers while partnering with client and practice leads to win pursuits. Ideal candidates bring 15+ years of federal proposal experience, strong writing skills, and

Qualifications

• Bachelor’s degree in English/Communications/Journalism/Marketing preferred.
• Minimum of 15 years of relevant experience writing proposals in response to DOD/federal government RFQ/RFPs in the architecture/engineering and environmental consulting services industry.
• Experience in strategic proposal management and production (up-front planning, win strategy development, proposal design, and review teams) in a fast-paced environment.
• Experience managing teams of people with demonstrated ability to coach, mentor, and provide constructive criticism in a team setting as well as one-on-one.

Responsibilities

• Assist the Director of Business Development with cross-leveling of resources, organization, and prioritization of foreseeable/projected and day-to-day capture, pursuit, and proposal workload
• Assist Client and Practice Leads, contracts management, and marketing specialists, with organization of data, development of presentations, graphics, and compelling text for statements of qualifications, RFIs, and account planning and reporting
• Lead and collaborate with capture leads, pursuit managers, and marketing specialists
• Be a key player in capture and pursuit development, overseeing consistency of messaging and delivery across Client Working Groups and Accounts
• Collect and build on lessons learned to improve the team’s responsiveness and win rates over time
• Assist with Deltek Capture Management opportunities data entry and management and associated reporting
• Support and, as necessary, lead proposal development to include: - Define proposal structure and organization per RFP/RFQ instructions to develop responsive writing outlines, input requirements, and templates
• Be a full participant in the writing of project descriptions, personnel qualifications, description of management planning and quality control measures and other components of a typical RFQ/RFP
• Coordinate development of and communicate schedules for proposal completion
• Fully understand RFP/RFQ instructions as to all supplemental forms/requirements that must be completed
• Support development of subcontractor teaming agreements and relationships
• Craft and organize data calls to subcontractors
• Track and communicate RFQ/RFP amendments with proposal writing team
• Edit and rewrite proposal sections to achieve a concise, coherent message

Skills

Proposal management

DOD/Federal RFQ/RFPs

Writing & editing

Team collaboration

Attention to detail

Time management

Microsoft Office

Deltek Capture Management

Communication skills

Education

Bachelor’s degree in English/Communications/Journalism/Marketing

15+ years of relevant experience

Tools

Deltek Capture Management

Adobe InDesign

Adobe Photoshop

Microsoft Office

Job description

Grounded in safety, quality, and ethics, our experts lead their fields with dedication, a creative spirit, and a vision for growth. We draw from more than 20 technical specialties worldwide and are devoted to fostering a community of diverse talents, backgrounds, and expertise. Here, you can apply your passion and collaborate with top environmental professionals on work that’s vital to our clients and the communities they serve.

Join a team that’s naturally committed to the environment.

Responsibilities include workload planning and prioritization of marketing and business development support personnel in conducting research and intelligence gathering for potential pursuits; development of strategy for proposals and interviews; as well as writing and producing statements of qualifications, proposals, and interview presentations. The optimal candidate will have superior management and organizational skills, effectiveness in collaborating with business development leadership, technical experts, and federal contracts management personnel as well as knowledge and experience with capture and management of major indefinite quantity / indefinite delivery contracts. Additional skills of importance include data management, excellent writing capabilities, a strong design sensibility, and the ability to structure complex information and content into effective storytelling, regardless of the medium.

The position requires team collaboration, hands on attention to details, creativity, strategic thinking, and the ability to deliver high quality work products in a fast paced, deadline driven environment.

Your Key Responsibilities

• Assist the Director of Business Development with cross-leveling of resources, organization, and prioritization of foreseeable/projected and day-to-day capture, pursuit, and proposal workload
• Assist Client and Practice Leads, contracts management, and marketing specialists, with organization of data, development of presentations, graphics, and compelling text for statements of qualifications, RFIs, and account planning and reporting
• Lead and collaborate with capture leads, pursuit managers, and marketing specialists
• Be a key player in capture and pursuit development, overseeing consistency of messaging and delivery across Client Working Groups and Accounts
• Collect and build on lessons learned to improve the team’s responsiveness and win rates over time
• Assist with Deltek Capture Management opportunities data entry and management and associated reporting
• Support and, as necessary, lead proposal development to include: - Define proposal structure and organization per RFP/RFQ instructions to develop responsive writing outlines, input requirements, and templates
• Be a full participant in the writing of project descriptions, personnel qualifications, description of management planning and quality control measures and other components of a typical RFQ/RFP
• Coordinate development of and communicate schedules for proposal completion
• Fully understand RFP/RFQ instructions as to all supplemental forms/requirements that must be completed
• Support development of subcontractor teaming agreements and relationships
• Craft and organize data calls to subcontractors
• Track and communicate RFQ/RFP amendments with proposal writing team
• Edit and rewrite proposal sections to achieve a concise, coherent message

Your Capabilities and Credentials

• Strong organizational skills and the ability to prioritize and self-schedule
• Must be deadline oriented
• Must be articulate and exhibit high energy, enthusiasm, positive attitude, and confidence
• Ability to work and communicate effectively with diverse technical staff and teaming partners
• Strong sense of teamwork and collaborative document development
• Ability to give clear, concise directions and organize large volumes of information
• Strong commitment to quality and ongoing process improvement
• Strong proficiency in writing, editing, proofreading, and layout skills
• Proficiency in use and application of Microsoft Office applications. Adobe InDesign, Adobe Photoshop, and Deltek Capture Management a plus
• Ability to manage multiple concurrent proposal assignments
• Exceptional written and verbal communication and collaboration skills
• Strong interpersonal and customer service skills
• Demonstrated ability to communicate and interact effectively with all levels of personnel, including Principals, management staff, and support staff

Education and Experience

• Bachelor’s degree in English/Communications/Journalism/Marketing preferred
• Minimum of 15 years of relevant professional experience writing proposals in response to DOD/federal government RFQ/RFPs in the architecture/engineering and environmental consulting services industry
• Experience in strategic proposal management and production (up-front planning, win strategy development, proposal design, and review teams) in a fast-paced environment
• Experience managing teams of people with demonstrated ability to coach, mentor, and provide constructive criticism in a team setting as well as one-on-one

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Pay Range

• Locations in MN, OH, VT, & Various CA, ME, NY, VA Areas-$107,100.00 - $160,700.00 Annually

Pay Transparency

In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary

Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements

Primary Location

United States | FL | Jacksonville

Other Locations

United States | VA | Hampton

Organization

BC-2374 EnvSvcs-US Government Services

Employee Status

Regular

Business Justification

New Position

Travel

No

Schedule

Full time

Job Posting

17/06/2026 07:06:42

Req ID

1006035

#additional

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.