Senior Proposal Specialist

Cohere Health; United States; Remote; USD 90,000 - 105,000; Full time

Benefits offered by this job

Medical, dental, vision, life, and AHP

Employee Assistance Program

401K with company match

Flexible spending & health savings

Paid parental leave

Job summary

Cohere Health seeks a Senior Proposal Specialist to own the end-to-end response process for RFPs, RFIs, and other customer questionnaires. You will partner with Sales, Solutions, Product, and Legal to build accurate, compliant responses on tight deadlines.

This hands-on role emphasizes project management, written communication, and cross-functional coordination, using approved content and AI tools to accelerate high-quality first drafts while ensuring security and compliance requirements are met.

Qualifications

• 4+ years of experience in proposal management, project management, sales operations, or related role.
• Experience supporting large, complex RFPs in healthcare, health tech, or enterprise SaaS.
• Exceptional organizational skills with ability to track deadlines and priorities.
• Experience coordinating cross-functional contributors and multiple projects.
• Strong written communication and editing skills to synthesize information.
• Ability to use existing content to draft first responses.

Responsibilities

• Own end-to-end project management of RFPs, RFIs, and other proposals from intake to submission.
• Collaborate with Sales and Solutions to understand customer requirements and timelines.
• Develop project plans, milestones, and ownership across contributors.
• Coordinate SMEs, establish deadlines, and communicate status and risks.
• Assemble, review, and quality-check responses for accuracy and alignment.
• Manage review cycles, approvals, and final submission.
• Leverage approved content and AI tools to draft high-quality first drafts.

Skills

Proposal management

Project management

Sales operations

Cross-functional coordination

Written communication

Content reuse

Stakeholder management

Critical thinking

Tools

RFPIO

Google Suite

Microsoft Office

Slack

Salesforce

Adobe

Monday.com

Job description

Cohere Health is seeking a highly organized, detail-oriented, and resourceful Senior Proposal Specialist to join our Growth team. Reporting to the Sr. Director, Sales Operations, you will manage the end-to-end response process for Requests for Proposals (RFPs), Requests for Information (RFIs), and other customer-facing questionnaires and assessments that support new business and client retention. You will partner closely with Sales, Solutions, Product, Clinical, Legal, Information Security, Compliance, and other subject-matter experts to develop accurate, compelling, and compliant responses that meet customer requirements and deadlines.

This is a hands-on role for someone who excels at project management, written communication, and cross-functional coordination — and who can use existing proposal content, approved resources, and AI-enabled tools to develop high-quality first drafts efficiently. In addition to RFPs and RFIs, you will coordinate information security assessments, compliance questionnaires, and customer due diligence requests, helping ensure our response processes are organized, scalable, and continuously improving.

What you’ll do:

• Own the end-to-end project management of RFPs, RFIs, and other customer-facing proposal requests — from intake and kickoff through coordination, review, approval, and submission
• Partner with Sales and Solutions to understand customer requirements, evaluation criteria, submission instructions, timelines, and the objectives of each response
• Develop project plans, workback schedules, milestones, and clear ownership across contributors to ensure responses are completed accurately and on time
• Coordinate cross-functional contributors and SMEs — establish deadlines, facilitate working sessions, follow up on outstanding items, and communicate project status and risks
• Assemble, format, review, and quality-check completed responses to ensure accuracy, completeness, consistency, readability, and alignment with customer instructions
• Manage review cycles, consolidate feedback, obtain required approvals, and coordinate final submission
• Leverage Cohere Health's approved proposal content library, prior responses, product documentation, and other trusted internal resources to develop high-quality first drafts
• Interpret customer questions and requirements, identify the most relevant existing content, and tailor responses to the specific question, customer, and context
• Use approved AI tools and other productivity solutions to accelerate content discovery, organize information, draft responses, and improve efficiency while validating outputs against authoritative sources
• Identify missing information, content gaps, conflicting answers, and outdated material; coordinate with appropriate SMEs and content owners to resolve them
• Project-manage information security assessments, compliance questionnaires, vendor assessments, and other customer due diligence requests from intake through completion
• Serve as the central coordinator for security and compliance requests — tracking requirements, assigning questions to appropriate owners, consolidating responses, and managing deadlines
• Maintain reliable tracking of active requests, deadlines, submissions, and response history to provide visibility into workload, status, and upcoming deliverables
• Identify opportunities to improve response workflows, project tracking, templates, content reuse, and quality-control practices
• Build productive working relationships across Sales, Solutions, Marketing, Product, Clinical, Legal, Information Security, Compliance, and other teams

What you’ll need:

• 4+ years of experience in proposal management, project management, sales operations, or a related role involving complex, deadline-driven deliverables
• Experience supporting large, complex RFPs in healthcare, health technology, or enterprise SaaS
• Exceptional organizational skills and attention to detail, with the ability to track deadlines, manage competing priorities, and follow through on outstanding deliverables
• Experience coordinating cross-functional contributors and managing multiple projects or requests simultaneously
• Strong written communication and editing skills, with the ability to synthesize information from multiple sources into clear, accurate, well-organized responses
• Demonstrated ability to use existing documentation, content libraries, prior responses, or other source materials to develop and tailor first drafts
• Strong stakeholder management skills — ability to clarify requirements, obtain input, drive accountability, and escalation risks when needed
• Sound judgment and critical-thinking skills, including the ability to recognize gaps, inconsistencies, and information that requires SME validation
• Ability to learn technical and business concepts quickly and coordinate effectively with technical and non-technical contributors
• Proactive, self-directed working style with the ability to manage work independently while collaborating across a matrixed organization
• Comfort working in a fast-paced, evolving environment and adapting to changing priorities and processes
• Technology proficiency: Responsive (RFPIO) response management software, Google Suite, and Microsoft Office
• Experience maintaining a centralized proposal content library, knowledge repository, or reusable response database is a plus
• Familiarity with information security, privacy, compliance, or technical due diligence processes is a plus
• Experience using AI tools to research source material, develop first drafts, improve content reuse, or streamline response workflows is a plus
• Experience with tools like Slack, Salesforce, Adobe, and Monday.com is a plus

Fully remote opportunity with about 5% travel

Medical, dental, vision, life, disability insurance, and Employee Assistance Program

401K retirement plan with company match; flexible spending and health savings account

Up to 14 weeks of paid parental leave

The salary range for this position is $90,000 to $105,000 annually; as part of a total benefits package which includes health insurance, 401k and bonus. In accordance with state applicable laws, Cohere is required to provide a reasonable estimate of the compensation range for this role. Individual pay decisions are ultimately based on a number of factors, including but not limited to qualifications for the role, experience level, skillset, and internal alignment. This role is not eligible for hire in: AK, CA, CO, HI, NY, or WA.

Interview Process*:

• Connect with Talent Acquisition for a Preliminary Phone Screening
• Meet your Hiring Manager!
• Behavioral Interview(s)

*Subject to change

About Cohere Health:

Cohere Health's clinical intelligence platform and agentic AI-powered solutions connect health plans' strategic goals and providers' needs, optimizing the speed, cost, and quality of care. With an enterprise approach that streamlines payer-provider decision-making across the care continuum—including policy, prior authorization, payment accuracy, and more—the company improves collaboration and reduces burden, resulting in up to 8x ROI and 94% provider satisfaction.

With the acquisition of ZignaAI, we’ve further enhanced our platform by launching our Payment Integrity Suite, anchored by Cohere Validate, an AI-driven clinical and coding validation solution that operates in near real-time. By unifying pre-service authorization data with post-service claims validation, we’re creating a transparent healthcare ecosystem that reduces waste, improves payer-provider collaboration and patient outcomes, and ensures providers are paid promptly and accurately.

Cohere Health's innovations continue to receive industry wide recognition. We’ve been named to the 2025 Inc. 5000 list and in the Gartner Hype Cycle and ranked as a Top 5 LinkedIn Startup for 2023 & 2024. Backed by leading investors such as Deerfield Management, Define Ventures, Flare Capital Partners, Longitude Capital, and Polaris Partners.

The Coherenauts, as we call ourselves, who succeed here are empathetic teammates who are candid, kind, caring, and embody our core values and principles . We believe that diverse, inclusive teams make the most impactful work. Cohere is deeply invested in ensuring that we have a supportive, growth-oriented environment that works for everyone.

We can't wait to learn more about you and meet you at Cohere Health!

Equal Opportunity Statement:

Cohere Health is an Equal Opportunity Employer. We are committed to fostering an environment of mutual respect where equal employment opportunities are available to all. To us, it's personal.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Cohere Health's Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.