Senior Property Manager

Cushman & Wakefield; Palo Alto (CA); On-site; USD 135,000 - 155,000; Full time

Job summary

Cushman & Wakefield in Palo Alto, CA seeks a Property Manager to handle all lease administration duties, monitor collections, and ensure compliance with policies and regulations. You will lead property staff, recruit and manage performance, and develop inspection protocols per asset and client requirements.

The role requires coordinating budgets, CAM reconciliations, and overseeing vendor contracts to deliver timely capital and operating projects. Travel between properties is expected.

Qualifications

• Bachelor's degree preferred in business or related field.
• 3+ years of real estate property management or related experience.
• CPM, RPA, or CSM designation or in process.
• Strong knowledge of finance and building operations.
• Ability to analyze, prioritize, and delegate.
• Experience negotiating commercial lease/contract language.
• Advanced knowledge of Microsoft Office Suite.

Responsibilities

• Responsible for all lease administration duties.
• Monitor collections and coordinate default proceedings.
• Ensure compliance with policies, codes, and regulations.
• Provide leadership to property staff including hiring and performance management.
• Develop annual inspection process and complete regular inspections.
• Develop operating and capital budgets and oversee CAM reconciliations.
• Bid and manage vendor contracts per requirements.
• Abstract leases in lease administration software accurately.
• Coordinate with accounting and third-party owners for reporting.
• Oversee tenant/building construction work for timely completion.
• Participate in leasing and client meetings to align goals.
• Foster positive relationships with tenants and clients.

Skills

Communication

Problem Solving

Teamwork

Time management

Customer focus

Education

Bachelor's degree in Business Administration or related discipline

Tools

Microsoft Office Suite

Job description

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Responsible for all lease administration duties

Monitor collections and coordinate default proceedings

Ensure compliance with Property Management Policies and Procedures, codes, regulations, and governmental agency directives

Provide management and leadership to property staff, including hiring and performance management

Develop comprehensive annual inspection process for properties; complete weekly, monthly, quarterly, annual inspections as required for a specific asset, C&W's best practices, and/or client requirements

Develop operating and capital budgets, track variances, oversee the completion of CAM reconciliations, and ensure smooth recovery process

Bid, negotiate, and manage conformity with vendor contracts in accordance with C&W's contract requirements or client requirements

Accurately abstract all property leases in lease administration software

Maintain interface with third-party owners and accounting team to ensure total contract compliance, including preparation of accurate and timely reporting

Coordinate and oversee on behalf of client, all tenant and building construction work to ensure timely and accurate completion of all construction work at property

Participate in leasing and client team meetings and ensure effective communication between leasing and property management team members in order to achieve client's goals and objectives

Provide and foster positive relationships with tenants, external clients, and internal clients

KEY COMPETENCIES

• 1. Communication Proficiency (oral and written)
• 2. Problem Solving/Analysis
• 4. Teamwork Orientation
• 5. Time Management Skills6. Customer/Client Focus (internal and external)

IMPORTANT EDUCATION

Bachelor's Degree in Business Administration or related discipline preferred

IMPORTANT EXPERIENCE

3+ years of real estate property management or related experience

ADDITIONAL ELIGIBILITY QUALIFICATIONS

• CPM, RPA, or CSM designation or in process
• Strong knowledge of finance and building operations
• Ability to analyze, prioritize, and delegate
• Ability to effectively manage a team of professionals, including both employees and vendors
• Previous experience in analyzing and negotiating commercial lease and/or contract language
• Advanced knowledge of Microsoft Office Suite

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Regularly required to travel outside between properties in varying weather conditions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee may need to stand and walk for extended or continuous periods of time. They must be able to ascend and descend staircases, ladders, and/or step stools and may be required to travel outside between buildings in varying outdoor weather conditions. The employee may also be regularly required to remain in a stationary position (sit or stand) for 85% of the time; regularly operate office machinery.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $135,000-$155,000

Cushman & Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the AD A line at 1-888-365-5406 or email [e-mail]. Please refer to the job title andvjob location when you contact.