Senior Project Manager

Monks; Menlo Park (CA); On-site; USD 115,000 - 129,000; Full time

Benefits offered by this job

Full benefits

PTO & holidays

401k

Parental leave

Work-life balance

Career growth

Diversity & inclusion

DEI initiatives

Job summary

Monks is seeking a highly organized Senior Project Manager to oversee rapid-turn editorial and marketing work. You will translate requests into clear tasks, timelines and handoffs while maintaining visibility across priorities, reviews and delivery.

This on-site role is based at our client’s office in Menlo Park, CA, 4–5 days per week. You will work autonomously, escalate blockers, QA assets, and drive efficient workflows using AI and production tools.

Responsibilities

• Translate incoming requests into clear tasks, owners, timelines, dependencies and next steps.
• Maintain project trackers, production schedules, status reports and delivery documentation.
• Traffic work across design, motion, editorial, technical and client teams.
• Prioritize requests based on urgency, complexity, available capacity and business need.
• Confirm that briefs, source materials, specifications and required approvals are in place before production begins.

Job description

Please note that we will never request payment or bank account information at any stage of the recruitment process. As we continue to grow our teams, we urge you to be cautious of fraudulent job postings or recruitment activities that misuse our company name and information. Please protect your personal information during any recruitment process. While Monks may contact potential candidates via LinkedIn, all applications must be submitted through our official website ( monks.com/careers ).

About the Role

Monks is seeking a highly organized Senior Project Manager to manage the daily flow of rapid-turn editorial and marketing work. This role will translate incoming requests into clear tasks, timelines and handoffs while maintaining visibility across priorities, reviews and delivery.

The ideal candidate is process-oriented, exceptionally detail-focused and comfortable working autonomously in an environment where priorities and information may evolve quickly. You will keep the team moving, identify gaps before they become blockers and ensure every deliverable is accurate, complete and properly trafficked.

An interest in AI, emerging technology and new approaches to creative production is essential.

Work Location & Schedule

This role requires working onsite at our client's office in Menlo Park, CA, 4–5 days per week.

Given the global nature of the team and its 24/7 operations, flexibility to provide on-call support during weekends and holidays is also required. This does not mean regularly working weekends or holidays, but the ability to respond to urgent requests or issues outside normal business hours when needed is essential.

In This Role, You Will

• Manage projects from intake and briefing through production, review, approval and final delivery.
• Translate incoming requests into clear tasks, owners, timelines, dependencies and next steps.
• Maintain project trackers, production schedules, status reports and delivery documentation.
• Traffic work across design, motion, editorial, technical and client teams.
• Prioritize requests based on urgency, complexity, available capacity and business need.
• Confirm that briefs, source materials, specifications and required approvals are in place before production begins.
• Coordinate handoffs across locations and shifts, documenting current status, decisions, open questions and next actions.
• Consolidate feedback, clarify conflicting comments and recommend practical resolution paths.
• Conduct producer-level QA for completeness, accuracy, specifications, naming conventions, version control and alignment with the approved brief.
• Ensure final assets are packaged, documented and delivered through the appropriate channels.
• Monitor timelines and risks, proactively communicating issues and proposing solutions.
• Operate independently, using sound judgment to move work forward when direction is incomplete or priorities shift.
• Partner with creative and production leads to improve workflows, templates and team processes.
• Use approved AI and production tools to support organization, documentation, consistency and efficiency.
• Maintain discretion when working with confidential and highly sensitive information.
• Provide on-call support for urgent weekend and holiday needs as scheduled.

Experience You Bring

• 6+ years of experience in creative production, program management or project management within an agency, technology company or in-house creative organization.
• Experience managing rapid-turn digital, web, editorial, design and motion deliverables.
• Strong task-management, trafficking and production-planning skills.
• Excellent attention to detail and a strong eye for creative and technical QA.
• Demonstrated ability to work autonomously, make informed decisions and navigate ambiguity.
• Experience managing multiple concurrent priorities across distributed teams.
• Strong understanding of creative workflows, review cycles, asset specifications, version control and delivery requirements.
• Ability to distinguish critical issues from lower-priority feedback and keep work moving.
• Professional fluency in written and spoken English is required.
• Clear, concise communication and documentation skills.
• Interest in AI, emerging technology and production innovation.
• Flexibility to participate in an on-call rotation supporting weekend and holiday requests.

Working Model

This role will collaborate with a distributed team operating across multiple locations and shifts. Availability during assigned working hours, along with scheduled weekend and holiday on-call flexibility, will be required.

At Monks, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants, from all backgrounds, who are excited to contribute to our mission.

This role is subject to our Return to Office (RTO) policy. If you reside within a commutable distance of one of our office locations, you will be expected to work from the office a set number of days per week. The specific details, including the number of required office days, will be in accordance with the company’s then-current RTO policy, which is subject to change from time to time.

#LI-INPERSON

#LI-ZZ1

What We Offer

• Excellent, full coverage medical, dental, and vision insurance - more about our coverage here !
• Generous PTO and 15 company-wide holidays
• 401k with company contribution
• Paid parental leave
• Work-life balance with an emphasis on personal well-being
• Career growth in a disruptor space & entrepreneurial opportunities within the Monks network
• A globally diverse & inclusive culture with employee resource groups such as S4 Melanin, Pride.Monks, Cultura.Monks, and more!
• Authentic commitment to DEI efforts and sustainable growth. (Why Sir Martin Sorrell signed The Climate Pledge here !)

This role is subject to our Return to Office (RTO) policy. If you reside within a commutable distance of one of our office locations, you will be expected to work from the office a set number of days per week. The specific details, including the number of required office days, will be in accordance with the company’s then-current RTO policy, which is subject to change from time to time.

Monks has provided a compensation range that represents its good faith estimate of what Monks may pay for the position at the time of posting. Monks may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on job-related factors, but not based on a candidate’s sex or any other protected status.

Salary Range: $115,000—$129,000 USD

About Monks

Monks is the global, digital-first, data-driven, unitary operating brand of S4Capital plc, where our culture centers on how we show up for the work and for one another. That begins with the commitment to strive for mastery—taking deep pride in our craft and creating work that sets the bar. In everyday execution, we drive momentum by choosing bold action rather than waiting for certainty. Above all, our teams are stronger together, bringing diverse perspectives into a unified team that communicates with clarity, trust, and mutual respect.

We are an equal-opportunity employer committed to building a respectful and empowering work environment for all people to freely express themselves amongst colleagues who embrace diversity in all respects. Including fresh voices and unique points of view in all aspects of our business not only creates an environment where we can all grow and thrive but also increases our potential to produce work that better represents—and resonates with the world around us.

Monks does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.