Senior Project Coordinator Consultant

WSP in the U.S.; Lansing (MI); On-site; USD 75,000 - 105,000; Full time

Job summary

WSP in the U.S. is seeking a Senior Project Coordinator Consultant to join our Lansing team. You will support project controls across initiation to closure, ensuring budgets and schedules are met while coordinating with project and technical managers.

This role requires strong organization, communication, and proficiency with ERP/accounting systems. You will liaise with subcontractors, prepare invoices, and help manage health and safety requirements.

Qualifications

• Bachelor's degree or similar work experience with consulting engineering project controls.
• 3-7 years of demonstrated post-education experience in project controls.
• Basic knowledge of project management principles and PMI’s Body of Knowledge.
• Experience with Accounts Payable and/or Accounts Receivable systems.
• Excellent organizational skills and attention to detail.
• Ability to meet tight deadlines and manage competing priorities.
• Strong interpersonal and communication skills.

Responsibilities

• Assist with project controls across initiation, planning, execution, and closure.
• Coordinate project budgets, schedules and staffing with Project Manager.
• Liaise with subcontractors, suppliers, and accounting for invoicing and payments.
• Prepare change orders and track project risk and cost forecasts.
• Maintain project documentation and records in the document control system.
• Support health and safety planning and compliance.
• Assist with proposal writing and client communications as needed.
• Coordinate travel, logistics and project close-out activities.

Skills

Organizational skills

Attention to detail

Communication skills

Team player

Proactive mindset

Ability to work under pressure

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Word

Excel

Project

Adobe Acrobat

Job description

This Opportunity

WSP is currently initiating a search for a Senior Project Coordinator Consultant to join our team in Lansing, Michigan.

The Senior Project Coordinator will be involved in selected stages of a project’s life cycle (i.e. Initiation, Planning, Execution, Monitoring and Control, and/or Closure) for consulting services related to earth and environment projects. Most components of this role will relate to engineering consulting scopes. This project coordinator role will work closely with project managers and technical managers and ensure the correct delivery of projects within budget and schedule.

Your Impact

• Setting up and coordinating the project according to the approach outlined in the WSP’s Project Delivery Manual and in line with established quality control procedures using Horizon (an Oracle-based accounting system).
• Communicating with the project team to assist with the monitoring and control of budgets, expenditures, and schedules.
• Providing timely updates on project controls, progress and forecasting trends to the Project Manager.
• Liaising with subcontractors and suppliers and helping with preparation of subcontractor work orders and invoicing payments.
• Creating and updating project budgets and schedules and flagging issues to the Project Manager.
• Interfacing with the accounting team to ensure compliance with client invoicing requirements, preparation of invoices and assisting with facilitation of timely payment.
• Assisting with developing and tracking Health and Safety requirements and associated plans.
• Coordinating project team communications, written and verbal, and documenting client meetings, interactions and activities.
• Identifying the need for and preparing change orders.
• Reviewing team resourcing requirements and preparing basic work orders.
• Coordinating logistical requirements for the project team such as travel and mobilization.
• Interacting with clients as required by Project Managers.
• Coordinating preparation and distribution of project deliverables.
• Assisting with preparation and submission of project notifications.
• Ensuring project files are kept up to date using specified document control system.
• Assisting with proposal writing and coordinating contributors to proposals as needed.
• Coordinating project closing through archiving of project documentation and coordination of lessons learned documentation, client feedback documentation, sub-consultant evaluations and project experience profiles.
• Records Administrator for nuclear and commercial projects.
• Purchases for nuclear and commercial projects.
• Lansing Lab test data entry and reporting.
• Initial client invoice review.
• Lansing Lab equipment and supply orders.

Required Qualifications

• Bachelor’s degree or similar work experience working with consulting engineering project controls or other interface with consulting accounting systems.
• 3-7 years of demonstrated post education experience or similar work experience in project controls.
• Basic knowledge of project management principles and PMI’s Body of Knowledge.
• Experience with Accounts Payable and/or Accounts Receivable systems.
• Excellent organizational skills.
• Exceptional attention to detail and accuracy.
• Proven ability to meet tight deadlines, manage conflicting priorities, and work well under pressure in a rapidly changing environment.
• Strong interpersonal and communication skills.
• Ability to learn processes quickly and prioritize client requirements.
• Strong team player, self-motivated and proactive thinker with flexible can-do attitude
• Excellent management or supervisory skills with respect to other project control staff or teams.
• Excellent computer skills, including knowledge of Microsoft Word, Excel, Project, and Adobe Acrobat Software.
• Previous experience working in an engineering consulting business would be considered an asset.
• Previous experience in Oracle-based accounting or ERP systems
• PMP certification would be an asset.
• Experience in field / supply logistics and travel bookings.
• Experience working in the solid waste, CCR, or construction industries or environmental/engineering fields.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
• Ability to work schedules conducive to project-specific requirements that may extend beyond the typical workweek.
• Occasional travel may be required depending on project-specific requirements.

About WSP

ABOUT US

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

www.wsp.com

WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee’s career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges.

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.