Senior Project Coordinator - AEC & Construction Projects

Otak; Portland (OR); On-site; USD 65,000 - 90,000; Full time

Job summary

Otak CPM in Portland, Oregon is seeking an experienced Project Coordinator to support complex projects with multiple moving parts. You’ll work closely with our Client Service Managers, Senior Project Managers, design consultants, and builders, making strong communication, organization, and exceptional client service essential.

At Otak CPM, we serve as independent advocates for our clients, helping keep their projects aligned, on track, and moving forward smoothly.

Qualifications

• High school diploma or equivalent and at least 7 years of relevant professional experience.
• Minimum of 7 years of experience in project management or business administration.
• AEC industry experience.
• Demonstrated experience working on simultaneous projects or a large program is required.
• Knowledge of building design/construction systems and experience supporting large capital projects from design through construction/closeout strongly preferred.
• Experience in contract administration is preferred.

Responsibilities

• Coordinate startup to closeout, including setting up projects in Deltek Vantagepoint, updating project workload planning, and contract administration for projects.
• Assist as a liaison between all project team members, including the Client, Architects, Engineers, Subcontractors, Project Managers, and Field Personnel, to coordinate meetings and track completion of deliverables.
• Assist with the preparation of client meetings, reserving meeting locations and scheduling conference rooms, collecting and compiling documents, recording meeting minutes, and drafting correspondence.
• Create and maintain project documentation and filing, including project schedules, proposals, submittals, drawings, contractual documents, meeting minutes, and correspondence.
• Work closely with accounting, legal, and other associated departments to ensure all required contract and billing documentation is accurate and complete.
• Following the firm's standards, review SOWs and fees for proposals and contracts. Draft, compile, and disseminate subconsultant agreements.
• Support the team in adherence to project processes and help conduct onboarding/training.

Skills

Project management

Business administration

AEC industry experience

Contract administration

Meeting coordination

Education

Bachelor’s degree

Job description

Otak CPM in Portland, Oregon is seeking an experienced Project Coordinator to support complex projects with multiple moving parts. You’ll work closely with our Client Service Managers, Senior Project Managers, design consultants, and builders, making strong communication, organization, and exceptional client service essential.

At Otak CPM, we serve as independent advocates for our clients, helping keep their projects aligned, on track, and moving forward smoothly.