Senior Project Coordinator

SupportFinity™; Walnut Creek (CA); On-site; USD 38,917 - 63,162; Full time

Job summary

HDR is seeking a Senior Project Coordinator to support water-focused project teams in California. You will organize documentation, manage data, coordinate meetings, and assist with reports, contracts, and invoicing while maintaining HDR’s project management standards.

The role requires an Associate degree, at least 3 years of related experience, and proficiency with Word/Excel and SharePoint; experience with Oracle and Pronto is a plus.

Qualifications

• Associate degree or equivalent with relevant experience.
• Minimum of 3 years related experience.
• Proficient in MS Word and Excel; strong written and verbal communication.

Responsibilities

• Assist with project initiation and documentation.
• Coordinate meetings and record minutes.
• Manage project data and files, both paper and electronic.
• Support accounts and invoicing with the Project Accountant.
• Create and maintain SharePoint sites and documentation.

Skills

MS Word

MS Excel

SharePoint

MS Teams

Time management

Communication

Education

Associate degree in related field

Tools

Oracle

Pronto

Job description

At HDR, our employee‑owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. We foster a culture of inclusion throughout our company and within our communities, constantly asking: What is our impact on the world?

Watch our story: https://www.hdrinc.com/our-story

Our Water Business Group works to deliver safe drinking water, treat wastewater responsibly, develop sustainable supplies, and protect lives and property through flood control. Our experts solve complex challenges with bold thinking and technical excellence.

We seek a Senior Project Coordinator to support project teams in delivering water‑oriented planning, engineering, and science projects for important water agencies in California. The role requires service orientation, organization, and proactivity to meet deadlines, deliver reports and designs, complete administrative tasks, and maintain compliance with HDR project management guidelines.

Key Responsibilities

• Assist with project initiation and documentation.
• Support project setup and data storage location creation.
• Develop and support project review forms.
• Facilitate project reviews.
• Manage project data.
• Submit procurement requests for subcontracts.
• Update projects’ physical percent complete.
• Collaborate with the Project Accountant for monthly invoicing.
• Coordinate meetings and record minutes.
• Edit and format documents.
• Track deliverables.
• Coordinate travel as needed.
• Assist with safety, health, and environmental procedures and documentation.
• Create and update project SharePoint sites.
• Support project close‑out and documentation.
• Assist the Project Manager(s) and project team(s) as needed.
• Support the Senior Accountant.
• Support technical specifications.
• Compose, type, format, proofread, edit, and organize documents, reports, specifications, and correspondence.
• Create and maintain paper and electronic files.
• Order insurance and monitor certificates.
• Assist with developing project guides and provide information and support for project reviews.
• Apply company quality assurance guidelines and procedures for project document management.
• Prepare, organize, and assist with contracts and sub‑contracts.
• Coordinate meetings and assist with presentations.
• Exhibit professionalism with clients.
• Work closely with multiple Project Managers and project teams.
• Assist with or prepare project invoices as needed.
• Perform other duties as needed.

Preferred Qualifications

• Knowledge and experience with SharePoint and MS Teams.
• Knowledge and experience with Oracle and Pronto.
• Ability to work with multiple personality types.
• Attention to detail.
• Proficient time‑management skills.
• Strong communication and leadership skills.

Required Qualifications

• Associate degree in a closely related field or a combination of education and relevant experience.
• Minimum of 3 years related experience.
• Proficiency in Microsoft Word and Excel.
• Commitment to being an active participant in our employee‑owned culture.

Compensation and Benefits

The expected compensation range for this position is $28.25–$45.85 hourly, depending on skills, experience, education, and geographical location. Benefits include medical, dental, vision, short‑and long‑term disability, life insurance, an employee assistance program, paid time away, parental leave, paid holidays, a retirement savings plan with employer match, an employee referral bonus, and tuition reimbursement.

Location

Primary: United States – California – Folsom

Other: United States – California – Walnut Creek; United States – California – Sacramento

Employment Details

Industry: Water

Schedule: Full‑time

Employee Status: Regular

Business Class: Dams Levees Civil Works

Job Posting Date: Mar 3, 2026

Equal Opportunity Statement

At HDR, we are committed to the principles of employment equity. We are an affirmative action and equal opportunity employer. We consider all qualified applicants, regardless of criminal histories, arrest, and conviction records.