Senior Project Coordinator

Mainspring Energy; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

Mainspring Energy seeks a Senior Project Coordinator to support project managers across scope, contracts, schedule, and budget, coordinating documentation and vendor onboarding to keep projects on track from due diligence through commissioning.

You will interact with multiple departments, manage equipment logistics, and ensure QA/QC and transition docs are prepared for operations. The role offers a dynamic team environment with impact on clean energy deployment.

Qualifications

• Excellent communication across teams and customers.
• Cross-functional collaboration.
• Experience with project coordination and documentation.
• Cost tracking and budget allocations.
• Contracting and procurement knowledge.
• Travel to job sites 5–10%.
• Advanced Microsoft Office and Google Workspace.
• Procore experience is a plus.
• Strong written and verbal communication; high attention to detail.
• Proactive, diligent, thorough.
• Able to multitask in a fast-paced environment.

Responsibilities

• Support Project and Program Managers’ scope, contracts, schedule, budget, and quality control.
• Collect and organize project data from diverse sources.
• Review contracts and subcontracts; populate documents with pertinent information.
• Create and manage purchase orders and vendor onboarding.
• Maintain certificates of insurance for distribution to customers.
• Create project folders and templates; set up projects in software.
• Own equipment inventory and procurement for site equipment.
• Support QA/QC documentation.
• Assist with transition docs from Sales, Project Delivery, and Operations.
• Liaise with stakeholders across departments.

Skills

Excellent communication across teams

Cross-functional collaboration

Budget and cost tracking

Documentation management

Multitasking under pressure

Travel willingness

Tools

Microsoft Office

Google Workspace

Procore

Project Management Software

Job description

Mainspring Energy manufactures and delivers fuel-flexible, low-emissions local power solutions that rapidly add new capacity and deliver reliable, affordable, and sustainable electric power. The company began commercial shipments of its Mainspring Linear Generators in 2020 and today has hundreds of megawatts in advanced development and field operations for leading Fortune 500 companies, data centers, and utilities. Mainspring also partners with global energy leaders including AEP, NextEra Energy Resources, Schneider Electric, and more.

The core values that ground our work, guide our decisions, and connect us together:

• Pragmatic Optimism
• Excellence without Ego

About Mainspring

Mainspring Energy manufactures and delivers fuel-flexible, low-emissions local power solutions that rapidly add new capacity and deliver reliable, affordable, and sustainable electric power. The company began commercial shipments of its Mainspring Linear Generators in 2020 and today has hundreds of megawatts in advanced development and field operations for leading Fortune 500 companies, data centers, and utilities. Mainspring also partners with global energy leaders including AEP, NextEra Energy Resources, Schneider Electric, and more.

The core values that ground our work, guide our decisions, and connect us together:

• Pragmatic Optimism
• Excellence without Ego
• Proactive Collaboration

Job Overview

A key enabler of Mainspring’s mission is the ability of its team to deliver solutions based on our linear generator technology that solve customer problems in the cross-section of resiliency and clean power generation. The focus of the Project Delivery department is to successfully execute complex projects that include all phases of development, from site due diligence, design engineering, permitting, procurement, construction, and commissioning to transition the project to Mainspring’s operations and maintenance team.

The role of Senior Project Coordinator is an important role with exposure to many of Mainspring’s key business operations and the opportunity to work in a dynamic and positive team environment.

Responsibilities

A Senior Project Coordinator will:

• Provide overall support to Project and Program Managers’ scope, contracting, schedule, budget, and quality control efforts
• Collect, process, and organize project data and documentation from various sources and stakeholders
• Review contracts and subcontractor agreements assembled by Project Delivery team members for alignment with established Mainspring business practices. Populate contract documents with all pertinent information for various parties
• Create and manage purchase order processes and new vendor onboarding
• Compile and maintain current Mainspring certificates of insurance for distribution to Customers
• Create project folders, template documents, and set up projects across various software applications
• Owner of equipment inventory, new equipment part creation, equipment purchasing and equipment logistics for specialized communications and site equipment
• Support project documentation for Quality Assurance and Quality Control
• Support the gathering of transition documentation from Sales, Project Delivery, and Operations and Maintenance
• Liaise with stakeholders in other Mainspring departments and disperse subject matter expertise

Qualifications

• Excellent communication skills and comfort interfacing across internal team members, multiple departments, and customers
• Ability to work cross functionally
• Experience with project coordination including document management, creating/maintaining logs, procurement, shipping / logistics, interfacing with engineering / construction teams, and supporting project managers
• Ability to utilize industry tools to track cost expenditures and budget allocations
• A strong understanding of contracting, procurement planning, and construction processes would be beneficial.
• Ability to travel to job sites 5% to 10% of the time
• Strong working knowledge of Microsoft Office software (Word, Excel, Project, PowerPoint), and Google workplace applications. As well, the ability to learn new software packages
• Experience using project/construction management software. Procore experience is a plus
• Strong written/verbal communication skillsStrong organizational skills, and excellent attention to detail
• Proactive, diligent, and thorough
• Ability to handle large volumes of work and multi-task in a fast-paced environment

Does your experience not meet all of our posted requirements? Studies have shown that some people are less likely to apply to positions unless they meet every listed requirement. At Mainspring, we are committed to building a diverse, inclusive, flexible, and collaborative environment, so if you want to help us transition the world to clean and affordable electricity, and don’t meet all posted requirements for a particular role, we’d still love to hear from you. Mainspring can sometimes be flexible enough to shift responsibilities for the right person, or otherwise identify open or upcoming roles that may better fit your professional background.

In more traditional words, Mainspring Energy, Inc is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

This compensation and benefits information is based on Mainspring Energy's estimate as of the date of publication and may be modified in the future. We generally do not negotiate on salary once we have made an offer. The level of pay within the range will depend on a variety of job-related factors that may include location, relevant prior experience and/or education, or particular skills and expertise. New hires joining the company tend to be paid within the starting base pay range noted above, with opportunities to increase pay over time based on development of additional skills, competencies, and company-specific knowledge.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.