Senior Project Coordinator

HDR, Inc.; Seattle (WA); On-site; USD 42,000 - 61,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Short and long-term disability

Life insurance

Employee assistance program

Paid time away

Parental leave

Paid holidays

Retirement savings plan with employer

Employee referral bonus

Tuition reimbursement

Job summary

HDR, Inc. in Seattle is seeking a Senior Project Coordinator to manage project documents, contracts, and invoicing within the Transportation group. You will support multiple Project Managers, maintain thorough record keeping, and help ensure QA guidelines are followed.

Proficiency in MS Word/Excel and experience with SharePoint or Contract Manager are required, along with an associate degree and 3+ years of related work. HDR offers an employee-owned culture and collaborative environment.

Qualifications

• Associate degree or equivalent with 3+ years of relevant experience.
• Proficiency in Microsoft Word and Excel.
• Active participant in our employee-owned culture is a must.

Responsibilities

• Coordinate document management, including proofing, organizing and filing.
• Assist with contracts, sub-contracts, and project invoices as needed.
• Support project reviews, create guides, and maintain project documentation.
• Coordinate meetings and presentations; liaise with multiple Project Managers.
• Ensure quality assurance procedures are followed for project documents.
• Track document flow via SharePoint and Contract Manager.

Skills

Microsoft Word

Microsoft Excel

Education

Associate degree or equivalent

Tools

SharePoint

Contract Manager

Job description

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world?

We believe transportation is more than movement, it's the foundation of connected, thriving communities. As part of HDR's Transportation Business Group, you'll help shape the systems that move people and goods safely, efficiently, and sustainably. From designing resilient highways and iconic bridges to advancing transit, passenger and freight rail, aviation, federal transportation ports and marine infrastructure, your work will directly support economic vitality, public safety, sustainable and resilient communities and quality of life. We bring together planners, engineers, architects, construction management staff, environmental, strategic communications, economists, management consultants and specialists across disciplines to solve complex mobility challenges with innovation, technical excellence, and a deep understanding of community needs. Whether you're modernizing aging infrastructure or pioneering next-generation transportation solutions, your contributions will help define the future of mobility. This isn't just a job, it's a chance to lead progress, drive meaningful impact, and leave a legacy of smarter, more connected transportation networks. We are all employee-owners at HDR, which is the foundation of our collaborative culture that connects employees around the world. Watch Our Story: https://www.hdrinc.com/our-story Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

In the role of Senior Project Coordinator, we'll count on you to:

• Compose, type, format, proofread, edit and organize documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Assist with developing project guides, and provide information and support for project reviews
• Apply company quality assurance guidelines and procedures for project document management
• Prepare, organize and assist with contracts and sub-contracts
• Coordinate meetings and assist with presentations
• Exhibit professionalism with clients
• Work closely with multiple Project Managers and project teams
• Assist with or prepare project invoices as needed
• Provide document control support in accordance with document control procedures including copying and filing documents, receipt and distribution of incoming and outgoing documents, entering documents into the MIS (SharePoint, Contract Manager or other document control systems), and related duties
• Tracking the flow of documents via SharePoint and Contract Manager
• Perform other duties as needed

Preferred Qualifications

• Associate degree, Bachelor's degree
• Experience in transportation and highway projects

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 3 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve.

Our Commitment

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day.

Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

We provide a comprehensive benefits package that promotes employee ownership, employee health, performance, and success, which includes:

• medical
• dental
• vision
• short and long-term disability
• life insurance
• an employee assistance program
• paid time away
• parental leave
• paid holidays
• a retirement savings plan with employer match
• employee referral bonus
• tuition reimbursement

The expected compensation range for this position depends upon skills, experience, education and geographical location. (Stated benefits are for full-time regular positions. Temporary and part-time roles eligible for limited benefits.) {Seattle, WA}: $30.82/hr - $44.02/hr {Bellevue, WA}: $30.82/hr - $44.02/hr

Primary Location: United States-Washington-Seattle

Other Locations: United States-Washington-Bellevue

Industry: Transit

Schedule: Full-time

Employee Status: Regular

BusinessClass: Transit Engineering

Job Posting: Aug 20, 2026