Senior Project Controls Analyst

Seneca Holdings; Buffalo (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Seneca Holdings seeks a Sr. Project Controls Analyst to support project delivery through planning, execution, and closeout. You will coordinate billings, PO execution, and resource management while monitoring financial performance and maintaining project documentation.

As the liaison between stakeholders, you will provide updates and ensure alignment with requirements, scope, and objectives. The role emphasizes risk management and collaboration with the Project Manager in day-to-day operations.

Qualifications

• Bachelor's degree in accounting, finance or business disciplines; 5 years of experience preferred (8 years in lieu of degree).
• Extensive government contracting experience with Firm Fixed Price (FFP), Time and Materials (T&M), and Cost Reimbursable contracts.
• Proven ability to manage large, complex contracts with multiple CLINs and diverse revenue streams.
• In-depth knowledge of Estimate at Completion (EAC) development and financial analysis processes.
• Strong analytical and problem-solving skills with focus on trends, risks and cost efficiencies.
• Proficient in Microsoft Excel for data analysis, reporting, and financial modeling.
• Excellent written and verbal communication, with ability to convey complex information clearly.
• Strong interpersonal skills and cross-department collaboration.
• Hands-on experience with Deltek Costpoint and Cognos for financial and data analysis.

Responsibilities

• Prepare, organize, and submit project setup documentation following internal guidelines and contract requirements.
• Maintain up-to-date project files, including setup forms, billing requests, invoices, and audit-ready documentation.
• Generate and monitor customer billing requests through completion and secure necessary approvals.
• Assist in PO requests with Project Manager; verify charge numbers and GL coding.
• Enter approved POs into Costpoint and maintain records of modifications.
• Monitor vendor commitments to align with budgets and timelines.
• Track and analyze project and cost data, including funding, revenue, billing, and unbilled amounts.
• Develop Estimates at Completion (EACs) and discuss with Project Managers for risks and funding.
• Attend scope meetings to gather data for new contract setup and ensure accurate implementation.
• Prepare detailed Project Setup Forms based on contracts, including labor data and billing rates.
• Execute special projects and ensure compliance with Seneca's policies and standards.
• Conduct all activities in compliance with company policies and ethical standards.

Skills

Analytical thinking

Excel advanced

Communication skills

Cross-functional collaboration

Budgeting

Finance acumen

Education

Bachelor's degree in accounting, finance or business disciplines

Tools

Deltek Costpoint

Cognos

Job description

Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs.Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs. We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.

Seneca Holdings is seeking a Sr. Project Controls Analyst. The Senior Project Controls Analyst plays a critical role in supporting the successful delivery of projects by assisting in the planning, execution, and closure phases. The position is responsible for coordinating and monitoring project billings, purchase orders execution, and resource management; monitoring financial performance; and tracking project setup while ensuring alignment with defined requirements, scope, and objectives. The Senior Project Controls Analyst serves as a key liaison between stakeholders, providing regular updates and facilitating communication across all participants. They maintain detailed project documentation and track project performance to ensure internal standards are met. Additionally, the role involves managing risks, resolving issues, escalating concerns when necessary, and supporting the Project Manager in the day-to‑day operations of the project.

Responsibilities include, but are not limited to:

• Prepare, organize, and submit comprehensive project setup documentation in accordance with internal guidelines and contract requirements.

• Maintain accurate and up-to‑date project files, including setup forms, billing requests, customer invoices, and other relevant documentation to ensure audit readiness and operational efficiency.

• Generate and submit customer billing requests and monitor their status through completion. Review invoices for accuracy and secure appropriate internal approvals prior to submission.

• Assist in the preparation of Purchase Order (PO) requests with Project Manager. Review submissions for completeness, including verification of charge numbers and General Ledger (GL) account coding.

• Enter approved Purchase Orders into Costpoint and maintain accurate records of all modifications.

• Monitor outstanding commitments with vendors and subcontractors to ensure alignment with project budgets and timelines.

• Track, report, and analyze key project and cost data‑in‑cluding funding, revenue, billing, unbilled amounts, and open commitments‑providing timely insights to stakeholders.

• Develop, maintain, and analyze detailed Estimates at Completion (EACs) for assigned projects, identifying trends, risks, and variances from original proposed budgets and forecasts.

• Participate in EAC review meetings with Project Managers and stakeholders to assess project performance, staffing requirements, and potential funding risks.

• Attend internal project kick‑off meetings to gather necessary data for new contract setup and ensure accurate implementation of project setup.

• Prepare detailed Project Setup Forms based on contract awards, ensuring accurate configuration of employee and vendor workforce data, labor categories (LCATs), and billing rates.

• Execute special projects and additional responsibilities as assigned.

• Conduct all business activities in full compliance with Seneca's policies, procedures, and ethical standards.

Basic Qualifications

• Bachelor's degree in accounting, finance or business disciplines and 5 years of experience is preferred (8 years of experience in a budgeting, finance, or project control related field in lieu of Bachelor's degree).

• Extensive experience in government contracting with a strong understanding of various contract types, including Firm Fixed Price (FFP), Time and Materials (T&M), and Cost Reimbursable agreements.

• Proven ability to manage and support large, complex contracts with multiple Contract Line Item Numbers (CLINs) and diverse revenue streams.

• In-depth knowledge of Estimate at Completion (EAC) development, including associated financial analysis processes and procedures.

• Demonstrated strength in analytical thinking and problem‑solving, with a focus on identifying trends, risks, and cost efficiencies.

• Proficient in Microsoft Office Suite, with advanced expertise in Microsoft Excel for data analysis, reporting, and financial modeling.

• Exceptional written and verbal communication skills, with the ability to convey complex information clearly and concisely.

• Strong interpersonal skills, with the ability to collaborate effectively across departments and levels of the organization.

• Highly organized and detail‑oriented, with a self‑motivated approach and the ability to prioritize and manage multiple tasks in a fast‑paced, dynamic environment.

• Hands‑on experience with Deltek Costpoint and Business Intelligence (Cognos), for financial and data analysis.

Physical Activities and Requirements

• Must be able to remain in a stationary position for extended periods of time.

• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, computer printer, etc.

• Requires repetitive motion associated with heavy computer use.

Equal Opportunity Statement

Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti‑discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.