Senior Program Specialist - Career Development

University of Texas at Austin; Austin (TX); On-site; USD 56,000 - 68,000; Full time

Job summary

The Senior Program Specialist – Career Development at University of Texas at Austin, located in Austin, TX, will lead the UEM career development program across divisions. The role emphasizes program design, implementation, and evaluation to grow talent within UEM.

You will report on training data, coordinate with educational partners, and support training initiatives while ensuring compliance with governing bodies.

Qualifications

• Bachelor’s degree in Education, Human Resources or Business Administration.
• Minimum of 5 years of experience in career development or workforce development.
• Strong understanding of career development systems, policies and regulations.
• Experience collaborating with diverse groups including employees, mentors and training providers.
• Excellent organizational, project management and time management skills.
• Strong verbal and written communication with stakeholders.
• Ability to analyze program data and prepare reports; MS Office and LMS experience a plus.

Responsibilities

• Coordinate and oversee the UEM career development program to ensure alignment with objectives.
• Collaborate with divisions to identify training needs and build partnerships with institutions.
• Maintain records of employees, progress, certifications and milestones.
• Organize training sessions, workshops, and development activities for employees.
• Develop and maintain reports, validate data, and analyze training costs.
• Provide note-taking and documentation support for technical programs.
• Attend staff meetings and adhere to policies; drive UT vehicle when required.

Skills

Verbal communication

Written communication

Time management

Project management

Data analysis

Education

Bachelor’s degree in Education, Human Resources, or Business Administration

Advanced degree in Education, Human Resources, or Business Administration

Tools

Learning Management Systems (LMS)

Career development platforms

MS Office Suite

Job description

Senior Program Specialist - Career Development

AUSTIN, TX

Full time

Hiring Department: Utilities and Energy Management

Weekly Scheduled Hours: 40

FLSA Status: Exempt from FLSA

Earliest Start Date: Immediately

Position Duration: Expected to Continue

Who We Are

We are "the power behind UT".

Utilities and Energy Management (UEM) provides reliable and cost-effective electricity, chilled water, steam, deionized water, compressed air, emergency power, and elevator services for The University of Texas at Austin. We have more than 170 employees in five divisions: Utilities Operations; Utilities Distribution; Controls and Operating Technology; Finance: Technical Programs and Services; Sustainability: and Engineering and Resource Management.

Who We Are Looking For

We are seeking candidates who share the following core values:

• Safety: Commitment to the well-being of our fellow employees, ourselves, and the campus community.
• Respect: Treating everyone with fairness and dignity.
• Integrity: Transparency, honesty, trust and ethics in our work and our relationships.
• Reliability: Delivery of consistent, dependable, and uninterrupted services.
• Teamwork: Working together through cooperation, contribution, and the sharing of our knowledge.
• Excellence: Setting the highest standards through innovation, collaboration, forward-thinking, and stewardship.

As a member of our team, you will be part of a globally recognized district energy system that serves a top-tier research university. We strive to provide a positive workplace culture that welcomes ideas, talent and perspectives – and we look forward to hearing from you!

Must be authorized to work in the United States on a full-time basis for any employee without sponsorship.

Purpose

The Senior Program Specialist will collaborate with all UEM divisions to support the development and implementation of the UEM career development program. This individual will play a pivotal role in designing, implementing, and evaluating career development initiatives that support the growth and development of talent within UEM. The ideal candidate will bring expertise in program management, workforce development, and a strong understanding of career development frameworks and regulations. The specialist will assist with reporting, data analysis, project initiation, and training. The specialist will also assist with other UEM technical programs and initiatives as needed.

Responsibilities

• Career Development Program Management: Coordinate and oversee all aspects of the UEM career development program, ensuring compliance with the governing body. Evaluate program effectiveness, compiling data and feedback to recommend improvements and ensure the program alignment with business objectives.
• Collaboration with Stakeholders: Collaborate with UEM divisions to identify career development opportunities, skills gaps, and areas of training needs. Develop and maintain relationships with educational institutions, training partners, and industry associations to create career development opportunities.
• Documentation and Records Keeping: Track and maintain detailed records of UEM employees, including progress reports, certifications, and milestones. Monitor career development program performance, providing feedback and identifying areas for improvement to ensure success in the program.
• Career Development Program Training: Collaborate with UEM units on the development of career development programs to promote a culture of career growth. Provide training coordination and support for career development programs, and conduct meetings. Coordinate external training vendors for onsite training sessions. Ensure engagement and consultation with key stakeholders continually to ensure the training aligns with the program guidelines. Organize training sessions, workshops, and other development activities for UEM employees, ensuring learning outcomes are met.
• Reporting: Develop and maintain reports as needed to enhance work efforts for all UEM divisions. Reports may include but are not limited to employee training data and cost analysis. Review and validate report data for accuracy. Ensure transparency and accountability by tracking and reporting work order metrics. Collaborate with UEM stakeholders on report development and revisions.
• Technical Program Support: Support existing and new technical programs in the development of new initiatives that support UEM’s strategic priorities. Leverage technology and best practices to improve program efficiency, effectiveness, and stakeholder satisfaction. Coordinate meetings and provide note-taking and documentation support.
• Perform other related functions as assigned. Attend staff meetings and take all required trainings. Adhere to University and UEM policies and procedures. Perform work tasks in a safe manner, wear appropriate personal protective equipment, and report near misses, safety hazards, and incidents to appropriate personnel. Carry a UT-provided cell phone during work hours and on-call hours and respond to calls received. Drive a UT vehicle, and maintain an acceptable driving record as required by UT System Policy UTS157.

Required Qualifications

• Bachelor’s degree in Education, Human Resources, or Business Administration.
• Minimum of 5 years of experience in career development programs, workforce development, or a related field.
• Strong understanding of career development systems, policies, and regulations.
• Experience working with a variety of groups, including new employees, mentors, and training providers.
• Excellent organizational, project management, and time management skills.
• Strong verbal and written communication skills, with the ability to engage and build relationships with various stakeholders.
• Ability to analyze program data, prepare reports, and make data-driven recommendations.
• Proficient in MS Office Suite; experience with Learning Management Systems (LMS) or career development management platforms is a plus.

Preferred Qualifications

• Advanced degree (master's or higher) Education, Human Resources, or Business Administration.
• 5+ years of experience in career development programs, workforce development, or a related field.
• Experience in a role involving workforce development, career services, or training coordination.
• Knowledge of career development programs in utilities or engineering industry.
• Certification in project management, adult education, or workforce development.

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident.

Salary Range

$62,000

Environmental Demands and Working Conditions

• Uniforms and/or personal protection equipment. May work in all weather conditions and extreme temperatures.
• May work around chemical fumes, chemicals, biohazards, and electrical and mechanical hazards, as well as standard office conditions.
• Use of a keyboard and personal computer; may be required to perform elevated work, work from ladders and/or scaffolds, and lift up to 50lbs.
• May be required to work extended shifts including nights, weekends, and holidays.
• Drive University vehicles and maintain acceptable driver rating as established in Policy: UTS157 Section 2.5.4.

Work Shift

Work location: Onsite.

Hours per week: 40 hours.

Schedule type: Monday to Friday, with the specific schedule to be discussed with the supervisor.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

This role does not provide sponsorship.

A criminal history background check will be required for finalist(s) under consideration for this position.

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.