Senior Program Specialist

BioSpace; Indiana; On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Healthcare options

Paid time off

Retirement savings

Job summary

USP is seeking a Verification Programs Coordinator to support operational execution and administrative management within the PROpS Division. You will drive project coordination and data reporting, using tools like Salesforce, Tableau, and Jira to enhance program visibility and performance.

As an individual contributor, you will manage data, reports, and communications to support continuous improvement of the Verification Program and related initiatives across global teams.

Qualifications

• Bachelor’s degree and at least five years of relevant project management experience.
• Ability to work across teams in a matrixed environment.
• Strong organizational skills and attention to detail.
• Advanced computer skills: MS Office, MS Teams, MS Project, SharePoint.
• Experience with CRM and analytics platforms (Tableau, Salesforce) preferred.
• PMP certification preferred.

Responsibilities

• Coordinate and facilitate project activities with Verification staff and stakeholders.
• Track and report on marketing and business performance.
• Schedule meetings and produce supporting materials.
• Manage action items and records.
• Develop reports and presentations to drive operational excellence.
• Assist in revenue and invoice tracking.
• Capture customer call reports and updates in CRM.
• Support cross‑departmental and cross‑divisional initiatives.
• Identify issues requiring upper management input.
• Contribute to program projects and special initiatives.

Skills

Interpersonal skills

Stakeholder mgmt

Prioritization

Multitasking

Detail‑oriented

Education

Bachelor’s degree

PMP certification (preferred)

Tools

Tableau

Salesforce

Jira

MS Project

SharePoint

Job description

At USP, we value inclusive scientific collaboration and recognize that attracting diverse expertise strengthens our ability to develop trusted public health standards. We foster an organizational culture that supports equitable access to mentorship, professional development, and leadership opportunities. Our partnerships, standards, and research reflect our belief that ensuring broad participation in scientific leadership results in stronger, more impactful outcomes for global health.

USP is proud to be an equal employment opportunity employer (EEOE) and is committed to ensuring fair, merit-based selection processes that enable the best scientific minds—regardless of background—to contribute to advancing public health solutions worldwide. We provide reasonable accommodations to individuals with disabilities and uphold policies that create an inclusive and collaborative work environment.

Brief Job Overview

The Verification Programs Coordinator is an individual contributor role within the Programs, Regional Operations and Strategy (PROpS) Division, reporting to the Senior Manager, Market Development, Verification Programs. This position is responsible for supporting the operational execution and administrative management of USP’s Verification Programs. The role drives coordination of projects, tools, and processes that enhance visibility into the program pipeline. Key responsibilities also include data management, reporting optimization, performance metric tracking, and preparation and distribution of internal reports. In addition, the position contributes to broader program operations and continuous improvement initiatives that support the effectiveness and growth of the Verification Program.

How will YOU create impact here at USP?

As part of our mission to advance scientific rigor and public health standards, you will play a vital role in increasing global access to high-quality medicines through public standards and related programs. USP prioritizes scientific integrity, regulatory excellence, and evidence-based decision-making to ensure health systems worldwide can rely on strong, tested, and globally relevant quality standards.

Additionally, USP’s People and Culture division, in partnership with the Equity Office, invests in leadership and workforce development to equip all employees with the skills to create high-performing, inclusive teams. This includes training in equitable management practices and tools to promote engaged, collaborative, and results‑driven work environments.

The Verification Programs Coordinator Has The Following Responsibilities

• Collaborate with Verification staff and other stakeholders to coordinate and facilitate project activities, including but not limited to:
• Tracking and reporting on marketing and business performance
• Scheduling of project meetings and production of supporting materials
• Action item and records management
• Developing processes, reports, and presentations to drive overall operation excellence using USP tools (e.g. Salesforce, Tableau, Jira, Adobe, etc.)
• Manage systems and process‑related projects aimed at driving visibility and accountability for program performance related to existing and new customers
• Assist in revenue and invoice tracking to ensure accuracy and timely reporting
• Track data from multiple sources, provide data entry for various systems, and develop reports and queries for systems supporting pipeline management
• Prepare reporting documents and presentations by assigned deadlines
• Actively contribute to Verification Program projects and initiatives
• Assist in capturing customer call reports and action items within CRM platform
• Facilitate group interactions through interpersonal and tool‑based skills to achieve project goals
• Work with management and coworkers to develop, improve, and standardize project‑related processes
• Support cross‑departmental and cross‑divisional activities, as related to assigned projects
• Recognize and elevate issues that potentially require upper management awareness and input
• Secure services as needed from other departmental, divisional, and organizational groups
• Help with special projects upon request

Perform Other Responsibilities As Assigned

Who is USP Looking For?

Required Qualifications

• Bachelor’s degree
• Minimum of five years of relevant professional experience with a combination of relevant project management skills and/or scientific background.
• Strong interpersonal skills and ability to work across teams in a matrixed environment
• Demonstrated ability to effectively prioritize and efficiently manage multiple projects
• Strong organizational skills and attention to detailAdvanced computer competence (MS Office, MS Teams, MS Project, Sharepoint, Copilot, etc.)

Additional Desired Competencies

• Project Management Professional (PMP) certification or relevant professional experience
• Experience with analytical data platforms (e.g. Tableau) and CRM platforms (e.g. Salesforce)
• Self‑motivated and results‑oriented
• Demonstrated ability to mobilize stakeholders towards results
• Demonstrated initiative and resourcefulness with good judgement about what can work and when additional support is needed
• High comfort with navigating through ambiguity and change
• Strong time management skills
• Excellent facilitation, conflict resolution, and team‑building skills
• Excellent critical thinking and critical thinking skills
• Excellent verbal and written communication skills
• Excellent presentation and reporting skills
• Knowledge of USP products and services
• Experience with certification or audit programs
• Able to work flexible hours when needed in collaboration with global teams

Supervisory Responsibilities

None, this is an individual contributor role.

Benefits

USP provides the benefits to protect yourself and your family today and tomorrow. From company‑paid time off and comprehensive healthcare options to retirement savings, you can have peace of mind that your personal and financial well‑being is protected.

Individual compensation packages are based on various factors unique to each candidate’s skill set, experience, qualifications, equity, and other job‑related reasons.

Note: USP does not accept unsolicited resumes from 3rd party recruitment agencies and is not responsible for fees from recruiters or other agencies except under specific written agreement with USP.

Job Category: Project Management

Job Type: Full-Time