Senior Program & Communications Coordinator

Phase2 Technology; Austin (TX); On-site; USD 62,000 - 71,000; Full time

Job summary

The University of Texas at Austin is seeking a Senior Program & Communications Coordinator to lead marketing, communications, and administrative tasks for Texas Robotics. You will coordinate social media, website content, newsletters, and conference publicity, while collaborating with CS, ME, ECE, and ASE teams to maintain brand consistency.

This role supports events, reports, and supervision of a student employee, with duties expanding across branding, outreach, and program operations.

Qualifications

• Bachelor's degree and 5+ years full-time relevant work experience.
• Excellent verbal and written communication skills.
• Strategic and creative thinking; ability to work independently or in a team.
• Flexible; capable of adapting in a growing organization.

Responsibilities

• Marketing: lead Texas Robotics marketing including social media, website updates, invitations, brochures, signage, and branding.
• Communications: manage listservs, publicize conferences, draft newsletters and post-event articles.
• Administrative: manage central robotics email, media requests, and scheduling for leadership.
• Events: support event operations, tours, and annual reports.
• Supervision: oversee student employee for social media, design, and photography.
• Other duties as assigned.

Skills

Verbal communication

Written communication

Strategic thinking

Independence

Education

Bachelor's Degree

Master's Degree (preferred)

Tools

Microsoft Office

Adobe Creative Suite

Figma

Canva

Job description

Senior Program & Communications Coordinator

Hiring Department

Department of Computer Science

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

AUSTIN, TX

General Notes

The University of Texas at Austin is seeking an organized and driven Program & Communications Coordinator for Texas Robotics. Texas Robotics is an interdisciplinary entity of 18 core robotics faculty from the Departments of Computer Science, Mechanical Engineering, Electrical & Computer Engineering, and Aerospace Engineering & Engineering Mechanics. Our research scope is broad, ranging across diverse areas such as surgical robotics, personal assistance robotics, automated driving, long-term autonomy, and nuclear robotics. Texas Robotics launched its Minor in Robotics in Fall 2023 and launched the first-of-its-kind Robotics Undergraduate Honors Program in Fall 2025.

Purpose

Lead communications, marketing, administrative, and programmatic needs for Texas Robotics.

Responsibilities

• Marketing: Lead marketing for all of Texas Robotics including managing social media platforms (LinkedIn, Instagram, X, BlueSky, Youtube), website updates, designing and printing digital and print invitations, announcements, event programs, flyers, building signage, templates, Texas Robotics program slide decks, brochures, faculty research 1 pagers, designing swag, graphic design, and branding needs. Work with external partners as needed for swag, website updates, etc.

• Communications: Manage the robotics listservs, publicize Texas Robotics' participation at major robotics conferences, create post-event news articles, and maintain records of faculty publications & patents. Draft email communications, fall & spring newsletters, and presentations as needed. Collaborate with marketing teams in CS, ME, ECE, and ASE to ensure uniform branding and cross-departmental communications.

• Administrative Support: Perform general administrative duties not limited to managing the central robotics email account, serving as the media asks, and scheduling meetings as needed for the Director and Managing Director. Front-line customer service and office hospitality management for Anna Hiss Gym.

• Events: Help with event operations on the day of large events, annual impact reports, and robotics tours.

• Supervision: Supervise the communications student employee to help manage social media platforms, graphic design, and photography. Assign tasks, provide regular feedback, help with goal-setting, and give clear communication about job expectations.

• Perform other related functions as assigned.

Required Qualifications

• Bachelor's Degree and a minimum of 5 years of full-time relevant work experience.

• Excellent verbal and written communication skills.

• Ability to think strategically and creatively, and work independently as well as on a team.

• Be flexible and adaptable, as Texas Robotics is a growing organization.

• Exceptional customer service, strong accuracy, and attention to detail.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master's Degree in Higher Education/Student Affairs, Education, Marketing, Communications, or a related field.

• Proficiency in Microsoft Office programs, Adobe Creative Suite, Figma, and Canva.

Salary Range

$62,000+ (depending on education and experience)

Working Conditions

• Typical office environment.

• Work may occasionally outside usual office hours.

Required Materials

• Curriculum vitae

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Employment Eligibility

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

Compliance

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) and if this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.