Senior Professional, Contract Management

WSP; Ephrata (Lancaster County); On-site; USD 77,000 - 123,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement savings

Paid sick leave

Paid vacation

Paid parental leave

Bereavement/voting time off

Job summary

WSP USA seeks a Contracts Manager to support Ephrata, PA and other US offices. You will manage subcontracting activities, CLM workflows, and lifecycle processes across multiple projects. You’ll work with business leaders to mitigate risk and ensure compliance with federal, state, and local contracting rules.

You will draft and review diverse agreements, manage intake through CLM, and coordinate with internal and external stakeholders. Strong MS Office skills and negotiation ability are essential.

Qualifications

• Bachelor’s degree or equivalent in Business, Finance, or Law.
• 5+ years’ experience drafting and editing agreements.
• Experience with government and private sector contracts.
• Familiarity with contract law principles and various agreement types.
• Working knowledge of federal, state, and local contracting practices.
• Strong time management and multi-tasking in high-volume environments.

Responsibilities

• Interpret Client contracts to identify major requirements, insurance, and flow downs.
• Identify and mitigate business, legal, and financial risk with leaders.
• Prepare Subcontracts and multiple types of agreements.
• Review payment terms and scopes of work with stakeholders.
• Resolve subcontract-related issues with business leaders and vendors.
• Manage subcontracting activities and drive process improvements.
• Provide training to internal stakeholders as needed.
• Oversee CLM intake, routing, tracking, and lifecycle management.
• Ensure records and data are properly stored in CLM repository.
• Monitor dashboards for status, cycle times, compliance, and workload.

Skills

Contract management

CLM systems

Negotiation

Microsoft Office

Communication

Attention to detail

Education

Bachelor's degree in Business, Finance, or Law

Tools

Agiloft CLM

Docusign

MS Office Suite

Job description

This Opportunity

Who We Are At WSP, we are driven by inspiring future-ready pioneers to innovate. We’re looking to grow our teams with people who are ready to collaborate in building communities and expanding our skylines. To do this, we hire candidates of all backgrounds. That’s why here at WSP, inclusion, diversity, equity and belonging are core principles. Anything is within our reach and yours as a WSP employee. Come join us and help shape the future!

WSP USA is initiating a search for a Contracts Manager for our Ephrata, Pennsylvania location or any other WSP office in the United States. Collaborate with our Project teams and be a part of a dynamic Procurement organization that meets our Client’s objectives and requirements. This role will also support contract intake, workflow management, and lifecycle tracking through WSP’s Contract Lifecycle Management (CLM) system.

Your Impact

• Interpret Client contracts to identify major contract requirements, insurance, mandatory required flow downs.
• Quickly identify and prioritize business, legal and financial risk, and work with business leaders to mitigate that risk.
• Prepare Subcontracts and other agreement types such as memoranda of understanding, teaming agreements, intercompany agreements, task orders, professional services agreements, non-professional/commercial agreements and Master Agreements.
• Collaborate with business leaders to ensure accuracy with payment terms and review scopes of work and performance schedules.
• Engage with the business leaders, and subcontractors to resolve subcontract-related issues.
• Manage completion of subcontracting activities, including identifying and solving problems, proactively challenge the project team to consider new alternatives and drive critical thinking to optimize results.
• Work on several projects simultaneously with ability to prioritize to ensure all deadlines are met and maximize impact and results. Communicate effectively with stakeholders regarding subcontract progress and accomplishments.
• Provide training to internal stakeholders, as needed.
• Perform additional duties, as applicable.
• CLM / Agiloft:
  • Manage intake and triage of subcontract and contract-related requests through the CLM system, ensuring accurate routing, prioritization, and tracking.
  • Administer and oversee contracts across the full lifecycle within the CLM system, including request initiation, drafting, review, approval workflows, execution, and renewal/closeout.
  • Ensure all subcontract records, documents, and data are accurately maintained and stored within the CLM repository.
  • Monitor personal dashboards from the CLM system to track status, cycle times, compliance, and workload metrics.

Who You Are

Required Qualifications

• The Subcontracting team manages a large volume of requests, so candidates must have the ability to fluidly manage workload in accordance with shifting business objectives and internal client priorities, including within a Contract Lifecycle Management (CLM) system.
• Demonstrated experience managing request intake, contract tracking, or workflow systems is strongly preferred.
• Enthusiasm for learning new technology and strong knowledge of Microsoft Office are required.
• Bachelor’s degree in Business, Finance, or Law or equivalent.
• 5+ years' prior relevant experience, in drafting and editing, agreements with government and private sector clients and vendors.
• Experience with contract law principles and experience drafting several types of agreements, including memoranda of understanding, teaming agreements, intercompany agreements, task orders, professional services agreements, non-professional/commercial agreements and master agreements.
• Working knowledge of commercial, federal, state and local government contracting and practices.
• Attention to detail and problem-solving skills, strong time management skills and the ability to prioritize work.
• Ability to multi-task and work in a high volume, fast-paced environment.
• Excellent conflict resolution skills.
• Ability to communicate effectively with both internal and external parties at any level of the organizational hierarchy.
• Must be able to work independently, establish priorities, and meet deadlines with minimal supervision.
• Ability to influence stakeholders and negotiate for desired outcomes.
• Respond to internal and external inquiries regarding Subcontract issues, audits, and compliance requirements, as needed.
• Highly proficient in Microsoft applications such as MS Office Suite 360, including but not limited to, Outlook, Word, Excel, PowerPoint, Docusign.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and anti-harassment policies.
• Exercise responsible and ethical decision-making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures.

Preferred Qualifications (Enhanced)

• Experience working with Contract Lifecycle Management (CLM) systems, preferably Agiloft or similar platforms.
• Familiarity with workflows, contract templates, and data management within a CLM system.
• Certified Professional Contracts Manager (CPCM), Certified Commercial Contracts Manager (CCCM).
• Paralegal certification is a plus.
• Experience working with public infrastructure projects, Transportation Engineering, Architecture, Strategic Consulting, Construction Management and Design Build.
• Working knowledge of FAR compensation methods (i.e., CPFF, T&M, FP, LS, NBR, and CPM) and the specific requirements associated with each type.

WSP Benefits:

WSP provides a comprehensive suite of benefits focused on a providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

• coverage related to medical, dental, vision, disability, and life
• retirement savings
• paid sick leave
• paid vacation (or other personal time)
• paid parental leave
• paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings

Compensation:

Expected Salary (all locations): $77,100- $122,700

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

Expected Salary (Colorado only): $77,100 - $115,100

WSP USA is providing the compensation range that the company in good faith believes it might pay and/or offer for this position within the state of Colorado, based on the successful applicant’s education, experience, knowledge, skills, and abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.