Senior Production Manager

On Board Experiential; United States; On-site; USD 95,000 - 110,000; Full time

Benefits offered by this job

Medical/Dental/Vision Insurance

Profit Sharing/Bonus Plan

401(k) Plan

Paid Time Off

Job summary

On Board Experiential is seeking a Senior Production Manager to lead diverse projects, from live events to hybrid experiences. You will manage budgets, staffing, timelines and vendor relationships while ensuring top-tier client satisfaction across multiple projects.

The role demands strong organizational and communication skills, a track record of leading production teams, and the ability to thrive in a fast-paced, collaborative environment.

Qualifications

• Experience leading production budgets for major marketing programs or events.
• Strong organizational and communication skills.
• Ability to manage multiple projects simultaneously.
• Experience with contracting, permitting and insurance processes.

Responsibilities

• Assist pitch teams in determining feasibility of projects and establishing production budgets.
• Lead the production team contact throughout the project process with internal and external teams.
• Develop and manage the overall project plan, staffing, timelines and budgets.
• Coordinate with internal operations, account, technology and creative to ensure quality and client satisfaction.
• Oversee vendor management, staffing and post-event analysis.

Skills

Project management

Vendor management

Budgeting

Client facing

Leadership

Education

Bachelor's Degree in Marketing, Business Administration, or related field

Tools

SharePoint

Google apps

Trello

Microsoft Teams

Job description

ON BOARD EXPERIENTIAL

On Board Experiential (OBE) is an award-winning, full-service, experience-led agency that creates meaningful brand experiences worldwide. We work out of our homes and physical offices in San Francisco, Los Angeles, and NYC, or wherever our adventures take us! Our clients include Nike, Meta, JPMorganChase, The Infatuation,andStripe, to name a few. We know, “Cool, cool, but what’s it like to work at OBE?” We thought you’d never ask. Event Marketer has recognized OBE as one of the best places to work in events and well, we couldn’t agree more.

The most important part of our business is our people. They are hardworking, brave and make magic happen on the regular. But under each majestic exterior is a human deserving of a healthy work-life balance. That’s why we believe in recovery days, happy hours, friendly but competitive fitness challenges and company offsites.

We conduct open meetings to facilitate discussions that heal, inspire, and bring us closer. We encourage each other to bring our whole selves to work. We want to hear about your lived experiences and unique perspectives. We don’t just want you to be unapologetically you: it’s part of the job description.

SUMMARY OF POSITION

The Senior Production Manager (SPM), loves collaboration, and has experience working on a wide variety of project types in which they held various roles and responsibilities. To the point that they, “get it”, no matter what the project is, the problem that needs fixin’ or the level of ambiguity they’re dealing with.Relevant examples would be; live events, hybrid, virtual events, B2B, B2C, mobile, CPG, lifestyle, and more.A very strong character, next-level organizational and communication skills, prioritization, production workflow, managerial and client facing skills are a must.

The SPM is responsible fora wide varietyofelements onagivenproject.Responsibilitiesmayinclude management of production related personnel(internal FT staff as well as external contractors)including but not limited to; other producers,third-partyvendors/service providers, production assistants,coordinators, and managers. Depending upon the size and complexity of the project, this may(and most likely will)involve running multiple projects/events simultaneously at various stages ofproject planning.

This person is also responsible forthe development and implementation of the overallprojectplan; which will includedevelopment of the overall staffing plan, managing, monitoring and maintaining theworkback/timeline, managing multiple vendors, negotiating contracts, obtaining and managing staff and resources, budget development, management and tracking P/L,being onsite and in the office,and the overallprojectQC..By working closely with internal and external account,technology,creative and operations teams in a collaborative manner, this personis responsible forexecuting the approved production-specific Scope of Work in support oftheclientsgoals andobjectives.

ESSENTIAL JOB FUNCTIONS

• Assistpitchteamsindeterminingfeasibility of projects andestablishingproduction budgets for new business proposals (RFPs). Attendbrainstorms andpitch meetings as needed.
• When leading projects, serve astheprimary Productionteamcontact throughouttheprojectprocesswith internal and externalprojectteams.This includes beinginthe office and onsiteasdefinedby the projectand byOBE policy.
• Participate in, and lead, project planning and developmentmeetingsand internal/external status meetings.
• Collaborate with ProductionDepartment Leadershipinestablishingtheoverallproject plan and budget within the key client deliverable dates andtheagreed upon Scope of Work.
• Work closely with internaloperations,account, technology,and creativeteams to ensure the highestquality and smoothestoperation oftheoverall production.And do so in a way that ensuresthat all key deliverables arenot justmetbut exceedsthe clients’ satisfaction.
• Establish,maintainand evolvebest practices that meetand exceed OBE standards andthatcontinually elevate the level at which weare operatingas an agency.
• Implement plans for staffing procedures, budget tracking, project timelines, critical paths, production schedules, Run of Show, meeting agendas, contingency and emergency actions, etc.
• Keep internal teams, andotherspecific projectteams,informed on a regular basis on any need for revisions to budgets and estimates to complete.
• Recruit,hireand manage production crews and staffas required by the project(s).
• Identifyoutside vendors needed (dependingonthetype of event), request bids, selectvendorsand negotiate and obtain signed contracts. Monitor performance of vendors.
• Manage,mentorand motivate junior production staff.
• Submit all status reports, photo/digital documentation, and other evidence of production as required by Account team and Client personnel.
• Reconcile all production budgets and prepare post event analysis of production.

DESIRED SKILLS AND EXPERIENCE

EDUCATION

• Bachelor’sDegree in Marketing, Business Administration, or related field preferred.

EXPERIENCE

• 7+years of direct experience in producing/managing budgets for major marketing programs/events/activationswith orwithin an experiential agency environment.
• Must have an extremely strong and diverse experience base that directly applies to this multi-faceted, high demand position.
• Very strongVendor relationships and experience with the competitive bidding process.
• Experience in executing staffing procedures, budget tracking, project timelines, critical paths, production schedules, Run of Show, meeting agendas, contingency and emergency actionsspecificallyforexperiential events.

ESSENTIAL KNOWLEDGE,SKILLSAND ABILITIES

• Strongand provenmanagement skills and interpersonal communication skills.
• Provenability to manage internal and externalpartners, and service providers.
• Very strongclient/customer service experience and focus.
• Excellent planning, organizational, prioritization,and time-management skills.This includespossessingthe capacity necessary toeffectivecarry and execute multiple projects simultaneously.
• Ability to multi-task, managecompetingpriorities, work in the “grey”,embrace ambiguity,thrive when“it” hits the fan, never be satisfied, always push to elevate the work, andstill be on time for the after party.
• Must be able to work in avery(and we mean very)collaborative manner bothwith internaland externalteams, and with clients.
• Ability to manage projects events within budget.
• Excellent judgment/awarenesswith theprovenability topro-activelyidentifyissues/obstacles and effectively create solutions.
• Extremely strong working knowledgeof and experience withcontracting,permittingand insurance processes.
• Understanding of Union Labor laws and ability to manage within a budget without penalties
• Strong understanding inthe areassuch asSecurity/Access Control, Branding,fabrication,location scouting,venuenegotiations.

OTHER SKILLS AND JOB REQUIREMENTS

• Extremely strong work ethic and the provenability to thrive and enjoy a(very)fast-paced,dynamic, ever-changing,excitingandchallengingworkingenvironment.
• Must be flexible and comfortable in working non-traditional hoursin non-traditional locations,as needed (some nights and weekends).
• Experience withSharePoint, Google apps, Trello, MicrosoftTeamsor other project management tools is a plus.
• Willingness to travel up to 50% of the time, if necessary.Pleasenotethis level of travel is at thevery highend of what our producers typically average.
• Abilityand desireto work in the officein keeping with OBE’s current in-office policy, to be “present”andparticipationat a high-level,andtobe onsiteasrequired.

Compensation

$95,000 - $110,000 annually. This is the pay range OBE believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will bedeterminedbased on level of experience, relevant skills, professional certifications, market pay, and demand for the role. OBE reserves the right tomodifythis pay range at any time. For this role, Benefitsinclude:medical/dental/vision insurance, employer paid basic life and personal accident insurance. Also included: Annual Profit Sharing/Bonus Plan based on the company’s performance and your individual performance, 401(k), Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, PTO, STD/LTD insurance benefits.

On Board Experiential is An Equal Opportunity Employer.All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status,ageor any other federally protected class.