Senior Procurement Analyst

Nashville Public Radio; Missouri; Hybrid; USD 55,000 - 75,000; Full time

Job summary

A government agency is seeking a Procurement Specialist to prepare solicitation documentation, conduct contract negotiations, and ensure compliance. Candidates should have a degree and relevant procurement experience. The role offers the possibility of remote work for up to 2 days a week, making it suitable for flexible schedules.

Qualifications

• Satisfactory full-time professional experience in procurement or contract management.
• Demonstrated knowledge of procurement practices and principles.
• Proven written and verbal communication skills.

Responsibilities

• Prepare and analyze solicitation documentation.
• Conduct contract negotiations and ensure compliance.
• Monitor program operations for contract adherence.

Skills

Analytical skills

Negotiation skills

Detail-oriented

Ability to manage multiple requests

Education

Baccalaureate degree

Associate degree or completion of 60 semester credits

Four-year high school diploma

Tools

Financial Management System (FMS)

Procurement and Sourcing Solution Portal (PASSPort)

Office of Citywide Procurement (OCP)

Payee Information Portal (PIP)

Job description

*Only permanent employees in the civil service title, comparable title (under 6.1.9), eligible for the 55a program, and those that are reachable in the civil service list are eligible to apply.

This position may be eligible for remote work for up to 2 days per week, pursuant to the Remote Work Pilot Program.

The NYC Department of Consumer and Worker Protection (DCWP) protects and enhances the daily economic lives of New Yorkers to create thriving communities. DCWP licenses nearly 45,000 businesses in more than 40 industries and enforces key consumer protection and workplace laws that apply to countless more. By supporting businesses through equitable enforcement and access to resources, DCWP protects the marketplace from predatory practices and strives to create a culture of compliance. DCWP empowers consumers and working families by providing the tools and resources they need to achieve financial health and work-life balance.

DCWP Procurement oversees the procurement of services and goods for the various programs within the agency to assist them in achieving their respective missions, while ensuring that procurement processes comply with all Procurement Policy Board (PPB) rules and applicable laws and mandates.

Responsibilities

• Preparing documentation for solicitation of goods and services; checking specifications for adequacy; analyzing bids and proposals for fair and reasonable pricing and/or responsiveness; and assessing whether bidders are responsible;
• Conducts contract negotiations. Provides technical expertise to contractors in the developmental stages of their contracts. Provides clarification of terms and conditions of contracts to contractors;
• Ensuring contract compliance through the analysis of documents; preparing, reviewing, and modifying contract specifications; and making funding recommendations on existing contracts;
• Monitoring the operation of funded programs to ensure contract compliance and participating in the investigation of bidders and prospective contractors;
• Ensure compliance with SBS’ Minority/Women Business Enterprise (MWBE) participation goals established by Local Law 1;
• Assist with the agency's Minority and Women Owned Entity (MWBE) program by educating vendors on our internal procurement process and providing technical assistance when necessary to enhance their ability to submit bids;
• Working with Project Managers to gather information required to create Request for Proposal (RFP) documents for all contracts, requesting allocation of funding, obtaining Agency approvals, and registration;
• Identify and engage in outreach and educate/inform entities on how to do business with DCWP. Participate in networking activities to expand, strengthen, and diversify the firms with which the Agency does business;
• Prepare MWBE reports for management's review and approval. Identify, analyze, and prepare reports on purchase activities;
• Assist with preparing small and micro purchase solicitations utilizing the 5 plus 10 requirements associated with the Vendor Enrollment Center, and the MWBE Certification list administered by SBS;
• Perform contracting functions in the Financial Management System (FMS); Procurement and Sourcing Solution Portal (PASSPort); Office of Citywide Procurement (OCP), the Payee Information Portal (PIP); and internal agency purchasing systems;
• Develop research methods and interests; supervises the research activities of subordinates; carries out highly complex research projects;
• Obtains corrective action where contractor has failed to provide contracted goods or services or is deficient in honoring terms of contractual agreement. Makes recommendation for non-award or cancellation of contract based on contractor's non-responsibility, and poor or non-performance;
• Perform appropriate background checks, including reviews of the Mayor’s Office of Contract Services (MOCS) database other applicable data;
• During the temporary absence of immediate superior, perform the duties of that individual.

Minimum Qualifications

• A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management;
• An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above;
• A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above;
• A combination of education and/or experience equivalent to “1”, “2”, or “3” above.

Preferred Skills

The ideal candidate will have demonstrated thorough knowledge of procurement practices, principles, terms, and conditions: - Strong analytical skills with commitment to detail and organization - Strong ability to handle multiple procurement requests concurrently and on an on-going basis - Proven ability to manage a large workload within tight time constraints - Establish and maintain effective supervisory relationships with a diverse population of staff - Proven ability to work independently in a fast-paced environment - Possess a shared organizational value for integrity, flexibility, and professional/ethical behavior - Proven ability to address problems and obtain solutions in dealing with both internal and external issues. - Proven written and verbal communication skills and negotiation skills - Knowledge of City systems such as Financial Management System (FMS) Procurement and Sourcing Solution Portal (Passport) Office of Citywide Procurement (OCP), and the Payee Information Portal (PIP).

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.