Senior PreK Partnership Data Manager

Child Care Associates; Fort Worth (TX); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Driving & Mileage Reimbursement

Job summary

Child Care Associates is seeking a Senior PreK Partnership Data Manager to lead data analysis, performance monitoring, and reporting for our PreK partnership functions. You will support improvement strategies, coding accuracy, and data-informed decision-making to strengthen program outcomes.

The role requires strong analytical skills, data visualization expertise, stakeholder collaboration, and experience building dashboards and executive reports.

Qualifications

• Bachelor's degree in Education, Public Administration, Data Analytics, Business Administration, Information Systems, Statistics, or related field.
• Three+ years of experience in data analysis or program evaluation.
• Strong proficiency with Microsoft Excel.
• Experience creating dashboards, KPI monitoring systems, and executive-level reporting.
• Knowledge of Texas educational data systems and public education reporting requirements.
• Ability to facilitate collaborative problem-solving and continuous improvement processes.

Responsibilities

• Lead data analysis and performance monitoring for PreK partnership functions.
• Develop, maintain, and improve dashboards and reports for leadership and program teams.
• Prepare quarterly performance reports with trends, risks, and recommended actions.
• Perform root cause analyses to identify barriers and recommend corrective actions.
• Translate data findings into actionable improvement strategies and plans.
• Provide technical assistance on correct coding of PreK Partnerships and reporting processes.
• Review data quality and ensure reporting accuracy across programs.
• Coordinate with internal teams and external partners to align reporting needs with organizational goals.
• Analyze program performance to inform planning and resource allocation.

Education

Bachelor's degree in Education, Public Administration, Data Analytics, Business Administration, Information Systems, Statistics, or related field

Tools

Power BI

SQL

Microsoft Office

Job description

Child Care Associates is an equal opportunity employer who offers equal employment opportunities without regard to race, color, religion, sex, national origin, age, pregnancy, mental or physical disability, political affiliation, beliefs, protected veteran status in accordance with applicable federal laws, or any other protected class.

The Senior PreK Partnership Data Manager serves as the lead data and performance analyst for prekindergarten partnership functions by providing data analysis, performance monitoring, reporting, and continuous improvement support. This position serves as a strategic analytics resource, helping teams understand performance trends, ensure accurate coding and reporting of data, identify root causes of performance challenges, and implement targeted improvement strategies that strengthen program outcomes. The role requires strong analytical skills, data visualization expertise, stakeholder collaboration, and a commitment to improving educational outcomes through data-informed decision-making.

• Conduct monthly data reviews with PreK Partnership leadership, program staff, and key stakeholders to monitor enrollment, attendance, funding utilization, quality indicators, compliance metrics, and overall program performance. Use these reviews to identify emerging trends, assess progress toward goals, and support timely decision-making.
• Develop, maintain, and continuously improve dashboards, reports, and data visualization tools that provide actionable insights for leadership and program teams. Ensure reporting tools are user-friendly, accurate, and aligned with program priorities, funding requirements, and organizational goals.
• Prepare quarterly performance reports that summarize outcomes, identify trends, highlight risks, document progress toward goals, and elevate areas requiring leadership attention. Include clear analysis, supporting data, and recommended next steps to strengthen accountability and continuous improvement.
• Perform root cause analyses to investigate performance gaps, reporting discrepancies, coding errors, enrollment challenges, compliance concerns, and other operational barriers. Partner with appropriate teams to determine contributing factors and recommend corrective actions.
• Facilitate targeted improvement planning by translating data findings into actionable strategies, milestones, performance improvement plans, and follow-up processes. Monitor progress on improvement efforts and support teams in adjusting strategies as needed.
• Provide technical assistance regarding correct coding of PreK Partnerships, including supporting staff in understanding coding expectations, identifying errors, resolving questions, and strengthening consistency across reporting processes.
• Review data quality, validate reporting accuracy, reconcile discrepancies, and implement quality assurance processes to improve the reliability, completeness, and consistency of reported information. Establish routine checks and feedback loops to reduce errors and improve confidence in data reporting.
• Support intermediary functions related to quality assurance, operational support, compliance monitoring, and performance management by coordinating across internal teams and external partners to ensure expectations are clearly understood and consistently implemented.
• Partner with leadership, program staff, finance teams, and operational stakeholders to define reporting needs, clarify data requirements, and develop data solutions aligned with organizational goals, grant requirements, and program strategy.
• Analyze program performance to identify trends, opportunities, risks, and barriers impacting access, participation, service delivery, compliance, and child and family outcomes. Use analysis to inform planning, resource allocation, and program improvement efforts.
• Develop guidance documents, training materials, reporting resources, and standard operating procedures that strengthen staff understanding of PreK Partnership requirements, data expectations, coding practices, reporting timelines, and quality assurance processes.
• Present findings, recommendations, improvement strategies, and progress updates to leadership in a clear and concise manner. Support leadership discussions by explaining data trends, outlining potential risks, and recommending practical next steps.
• Bachelor's degree in Education, Public Administration, Data Analytics, Business Administration, Information Systems, Statistics, or related field.
• Three or more years of experience in data analysis, program evaluation, educational performance management, continuous improvement, or related work.
• Experience analyzing large datasets and translating findings into actionable recommendations.
• Strong proficiency with Microsoft Excel.
• Experience creating dashboards, KPI monitoring systems, and executive-level reporting.
• Knowledge of Texas educational data systems, accountability measures, and public education reporting requirements.
• Knowledge of Federal and State requirements for prekindergarten including Texas Education Agency.
• Ability to facilitate collaborative problem-solving and continuous improvement processes.
• Computer proficiency and current technological skills are required;
• Strong time management, organization, decision making, and problem-solving skills;
• Excellent communication and presentation skills;
• Ability to track and utilize data to improve outcomes;
• Reliable, insured vehicle for work-related transportation.
• Driving & Mileage Reimbursement (Frequent Driver): This position is classified as a Frequent Driver, meaning the employee is expected to drive their personal vehicle on CCA business multiple times per week or month. The employee mustmaintaina valid driver’s license, successfully complete a Motor Vehicle Record (MVR) check, and provide proof of personal auto insurance meeting minimum liability limits. HR approval as a cleared driver isrequiredprior to claiming mileage reimbursementin accordance withCCA policy.
• Must meet all health and safety requirements, including:
  • Passing a pre-employment and/or periodic physical exams as required
  • Background checkand renewals asrequired

Preferred Qualifications:

• Master’s degree in Education, Public Administration, Data Analytics, Business Administration, Information Systems, Statistics, or related field.
• Knowledge of Child Care Licensing Minimum Standards, Texas Rising Star, and Texas School Ready;
• Strong proficiency with Power BI, SQL, and Microsoft Office applications.

Physical Requirements

The physical requirements for this position are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to frequently walk, stand and sit for extended time periods;
• Repetitive use of hands; reaching and turning;
• Ability to lift up to 30 pounds; light lifting of supplies and materials;
• Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus;
• Must be able to twist, turn, kneel, bend and stoop, and
• Must be able to monitor children’s safety in activities when needed.