Senior Planning Associate

HelloFresh; Aurora (IL); On-site; USD 75,000 - 83,000; Full time

Benefits offered by this job

401K with company match

Generous PTO

Health and wellness benefits

Employee discount on HelloFresh plans

Job summary

HelloFresh in Illinois/Aurora is seeking a production planning professional to own weekly and monthly production and capacity plans, align forecasts with labor and equipment constraints, and ensure SKU readiness across the fulfillment network.

You will drive master production schedules for pick-and-pack operations, support S&OP, and balance network transfers. Strong Excel/ERP skills and 2–5 years in planning are required.

Qualifications

• Bachelor’s degree or equivalent with relevant planning experience.
• Hands-on production planning, detailed scheduling, or replenishment planning experience.
• Strong Excel/Google Sheets skills and data-driven mindset.
• Experience with ERP/MRP and BI tools (Power BI/Tableau) for data-driven decision making.
• Ability to translate data into actionable narratives for partners.
• Calm, solution-oriented during escalations and able to guide teams through pivots.

Responsibilities

• Own weekly and monthly production and capacity plans.
• Develop and maintain master production schedules for pick-and-pack fulfillment.
• Lead or support S&OP processes consolidating demand, supply, and ops inputs.
• Manage in-week replanning when inputs deviate from forecast.
• Validate ingredient and SKU readiness ahead of each cycle.
• Balance production, inventory, and transfers to maintain meal availability.

Skills

Excel

Power BI

Tableau

ERP/MRP proficiency

Data interpretation

Communication

Education

Bachelor’s Degree in Business/Statistics/Math/Supply Chain/Finance

Associates degree + 3–5 years experience in planning

APICS CPIM certification a plus

Tools

ERP/MRP systems

Job description

• You’re a structured thinker who turns ambiguous operational problems into clear, data‑backed plans. You break complexity into actionable steps and communicate the “why,” “what,” and “how” with clarity.
• You bring hands‑on experience in production or supply chain planning within manufacturing or fulfillment environments. You understand how daily decisions ripple across inventory, labor, capacity, and customer experience.
• You’re fluent in Excel or Google Sheets — pivot tables, scenario modeling, and automation are second nature.
• You’re comfortable working with ERP/MRP systems and BI tools (Power BI, Tableau, or similar). You know how to pull, clean, and interpret data to drive operational alignment.
• You’re a clear communicator who can bridge operations and analytics audiences. You translate data into narratives that help partners understand risks, tradeoffs, and recommended actions.
• You stay calm and solutions‑oriented during escalations. You can assess the situation quickly, communicate contingency plans, and guide teams through last‑minute pivots without losing composure.
• You collaborate effectively with both internal and external partners. You build trust, maintain strong working relationships, and ensure alignment across production, fulfillment, vendors, and cross‑functional teams.
• You’re self‑directed and proactive — you identify the most important problems before being asked. You anticipate risks, surface insights early, and drive continuous improvement.
• You care deeply about data integrity and process excellence.
• Own weekly and monthly production and capacity plans that align demand forecasts with operational, labor, and equipment constraints.
• Develop and maintain master production schedules for pick‑and‑pack fulfillment operations, incorporating headcount, equipment availability, throughput assumptions, and daily readiness inputs.
• Lead or support S&OP processes by consolidating demand, supply, and operations inputs into actionable daily and weekly plans that drive alignment across the network.
• Manage daily and weekly plan attainment for co‑manufacturers and fulfillment sites, including in‑week replanning when inputs deviate from forecast (labor, materials, equipment, or throughput).
• Ensure ingredient and SKU readiness by validating availability, shelf‑life windows, and production feasibility ahead of each cycle.
• Maintain meal availability across the fulfillment network through proactive balancing of production, inventory, and transfers across sites.
• Monitor and mitigate operational risks including shortages, shelf‑life constraints, labor bottlenecks, machine downtime, and throughput variability; model scenarios and communicate clear contingency plans.
• Maintain data integrity across ERP/MRP and planning systems to ensure accurate inventory, capacity, and service‑level reporting.
• Track and reconcile weekly/monthly KPIs against targets; update planning rates and assumptions to reflect current plant capabilities and performance trends.
• Partner with procurement and replenishment teams to manage inventory stock transfers, optimize network balancing, and minimize waste.
• Identify and drive improvements to planning processes, tools, and workflows, including automation opportunities that increase accuracy, speed, and scalability.
• Lead or contribute to cross‑functional special projects as the supply chain planning subject‑matter expert, supporting initiatives across production, fulfillment, procurement, and analytics.

You Are…

• You’re a structured thinker who turns ambiguous operational problems into clear, data‑backed plans. You break complexity into actionable steps and communicate the “why,” “what,” and “how” with clarity.
• You bring hands‑on experience in production or supply chain planning within manufacturing or fulfillment environments. You understand how daily decisions ripple across inventory, labor, capacity, and customer experience.
• You’re fluent in Excel or Google Sheets — pivot tables, scenario modeling, and automation are second nature.
• You’re comfortable working with ERP/MRP systems and BI tools (Power BI, Tableau, or similar). You know how to pull, clean, and interpret data to drive operational alignment.
• You’re a clear communicator who can bridge operations and analytics audiences. You translate data into narratives that help partners understand risks, tradeoffs, and recommended actions.
• You stay calm and solutions‑oriented during escalations. You can assess the situation quickly, communicate contingency plans, and guide teams through last‑minute pivots without losing composure.
• You collaborate effectively with both internal and external partners. You build trust, maintain strong working relationships, and ensure alignment across production, fulfillment, vendors, and cross‑functional teams.
• You’re self‑directed and proactive — you identify the most important problems before being asked. You anticipate risks, surface insights early, and drive continuous improvement.
• You care deeply about data integrity and process excellence.

You Will…

• Own weekly and monthly production and capacity plans that align demand forecasts with operational, labor, and equipment constraints.
• Develop and maintain master production schedules for pick‑and‑pack fulfillment operations, incorporating headcount, equipment availability, throughput assumptions, and daily readiness inputs.
• Lead or support S&OP processes by consolidating demand, supply, and operations inputs into actionable daily and weekly plans that drive alignment across the network.
• Manage daily and weekly plan attainment for co‑manufacturers and fulfillment sites, including in‑week replanning when inputs deviate from forecast (labor, materials, equipment, or throughput).
• Ensure ingredient and SKU readiness by validating availability, shelf‑life windows, and production feasibility ahead of each cycle.
• Maintain meal availability across the fulfillment network through proactive balancing of production, inventory, and transfers across sites.
• Monitor and mitigate operational risks including shortages, shelf‑life constraints, labor bottlenecks, machine downtime, and throughput variability; model scenarios and communicate clear contingency plans.
• Maintain data integrity across ERP/MRP and planning systems to ensure accurate inventory, capacity, and service‑level reporting.
• Track and reconcile weekly/monthly KPIs against targets; update planning rates and assumptions to reflect current plant capabilities and performance trends.
• Partner with procurement and replenishment teams to manage inventory stock transfers, optimize network balancing, and minimize waste.
• Identify and drive improvements to planning processes, tools, and workflows, including automation opportunities that increase accuracy, speed, and scalability.
• Lead or contribute to cross‑functional special projects as the supply chain planning subject‑matter expert, supporting initiatives across production, fulfillment, procurement, and analytics.

At a Minimum, You Have…

• Bachelor’s Degree in Business, Statistics, Mathematics, Supply Chain, Finance, or related field with 2-3 years relevant experience in production planning, detailed scheduling , replenishment planning, demand planning or materials management required OR Associates degree with 3 to 5 years relevant experience in production planning, detailed scheduling , replenishment planning, demand planning or materials management required
• Food and Beverage manufacturing industry experience preferred
• Strong analytical and communication skills
• Demonstrated ability to manage multiple demands on time required
• APICS or CPIM certification a plus
• Strong Excel or Google Sheets skills required

You’ll get…

• Competitive hourly rate, 401K company match that vests immediately upon participation, & team bonus opportunities
• Generous PTO and flexible attendance policy
• Comprehensive health and wellness benefits with options at $0 monthly, effective first day of employment
• Up to 85% discount on subscriptions to HelloFresh meal plans (HelloFresh, Green Chef, Everyplate, and Factor_)
• Access to Employee Resource Groups that are open to all employees, including those pertaining to BIPOC, women, veterans, parents, and LGBTQ+
• Inclusive, collaborative, and dynamic work environment within a fast-paced, mission-driven company that is disrupting the traditional food supply chain

This job description is intended to provide a general overview of the responsibilities. However, the Company reserves the right to adjust, modify, or reassign work tasks and responsibilities as needed to meet changing business needs, operational requirements, or other factors.

Illinois Pay Range

$74,813—$83,125 USD