Senior Plan Administrator

Wealthspire Retirement Advisory; United States; On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Competitive salary

PTO & paid holidays

401(k) with match

Exclusive discount programs

Health & wellness programs

Job summary

Wealthspire Advisors is seeking a Plan Administrator to manage the full administration cycle for defined contribution retirement plans across multiple clients. You will handle nondiscrimination testing, contributions, trust reconciliations, and regulatory compliance, interfacing with clients, TPAs, and auditors.

Ideal candidates have 3–5 years of retirement plan administration experience, ASPPA ERPA or CPFA/QPFC credentials, and strong Excel skills.

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• Three to five years of retirement plan administration and consulting experience.
• Preferred credentials: QKA, QKS, QKC, QPA; ERPA; CPFA; QPFC.

Responsibilities

• Be responsible for the full administration cycle for a block of defined contribution retirement plans.
• Perform nondiscrimination and compliance testing (ADP/ACP, 410(b), top-heavy, 415, 401(a) cross-testing).
• Calculate and allocate employer contributions.
• Reconcile payroll contributions and census data for plan eligibility.
• Review and approve participant distributions and loans.
• Review QDROs and calculate distributions to alternate payees.
• Support plan conversions and takeovers with TPAs, advisors, and clients.
• Interpret plan documents to ensure accurate administration.
• Ensure compliance with government filing and regulatory requirements.

Skills

Communication skills

Judgment & problem-solving

Client service

Ownership

Collaboration

Education

Bachelor's degree in business administration, business analytics, mathematical economics, finance, or related field

High school diploma

Tools

Stax.ai

FT William

PensionPro

Job description

Wealthspire is a leading wealth management, retirement advisory, and business management firm serving individuals, families, endowments, and institutions across the United States, Canada, and the United Kingdom. We provide a comprehensive platform that brings together wealth management, institutional consulting, business management, family office, and retirement plan advisory services—empowering clients to navigate complexity with clarity and confidence.

With over 1,200 employees across more than 40 offices, we deliver insights and solutions backed by deep research, technology, and decades of expertise. Our collective businesses create a unified ecosystem designed to meet clients wherever they are in their financial journey. Wealthspire is redefining the future of financial solutions through collaboration, scale, and a steadfast commitment to putting people first—our clients, our colleagues, and our communities.

For more information, visit www.wealthspire.com. Wealthspire Advisors LLC, Fiducient Advisors LLC, Wealthspire Retirement, LLC, dba Wealthspire Retirement Advisory, and certain other affiliates are separately registered investment advisers.

Key Responsibilities

• Be responsible for the full administration cycle for a block of defined contribution retirement plans
• Perform non-discrimination and compliance testing, including ADP/ACP, 410(b) coverage, top-heavy, 415 annual addition limit, 401(a)(4) cross-testing and other necessary measurements
• Calculate and allocate employer contributions
• Reconcile payroll contributions to determine prior activity aligns with prior instructions and reconcile employee census data to determine current year plan eligibility
• Review and approve participant distribution and loan requests performed by a centralized, supporting group
• Review Qualified Domestic Relations Orders (QDROs) and calculate distributions to alternate payees
• Reconcile trust assets and contributions, interpreting trust financial statements to resolve discrepancies
• Support plan conversions and takeovers, including coordination with prior TPAs, investment advisors, and clients
• Interpret plan document provisions to ensure accurate, compliant administration
• Ensure clients adhere to government filing and regulatory requirements

Government Filings & Regulatory Support

• Complete, review, and provide audit support for Forms 5500, 5330, 8955-SSA, 1099-R, and related schedules
• Review and validate work completed by other plan administrators and support staff to ensure accuracy prior to delivery
• Maintain and expand ERISA compliance and software knowledge in step with evolving regulations and our evolving technology platform capabilities

Client & Relationship Management

• Serve as the primary point of contact and consultant for an assigned block of clients, guiding plan design and ongoing maintenance to meet their needs
• Consult with clients on the timely deposit and remittance of deferrals and employer contributions
• Assist clients in navigating plan sponsor and participant recordkeeping portals
• Accompany relationship managers to client and participant meetings, contributing to discussion and presentation of plan results
• Develop effective working relationships with clients, internal teams, and external advisors, recordkeepers, and auditors supporting shared client relationships
• Identify and surface opportunities for new business development

Analysis & Communication

• Review, analyze, and summarize plan data in clear, succinct written communication to support Advisors, Consultants, and fellow Plan Administrators
• Serve as a technical resource for research and plan analysis projects for internal and external clients

Professional Development

• Align with continuing education requirements and pursue ongoing credentialing
• Participate in professional organizations and independent study to stay current on ERISA and industry developments
• Integrate new knowledge and skills into daily work, sharing insights with colleagues as appropriate

Qualifications

Education

Bachelor's degree in business administration, business analytics, mathematical economics, finance, or a related field. Equivalent professional experience will be considered in lieu of a degree.

High school diploma required.

Experience

Three to five years of directly related experience in retirement plan administration and consulting.

Credentialing (one or more preferred)

• ASPPA: Qualified 401(k) Administrator (QKA), Qualified Plan Specialist (QKS), Qualified 401(k) Consultant (QKC), and/or Qualified Pension Administrator (QPA)
• IRS Enrolled Retirement Plan Agent (ERPA)
• NAPA: Certified Plan Fiduciary Advisor (CPFA) and/or Qualified Plan Financial Consultant (QPFC)

Technical Skills

Experience with Stax.ai, FT William, and PensionPro strongly preferred; familiarity with ASC a plus. Strong working knowledge of Microsoft Excel, Outlook, and Teams. High degree of technical and legal knowledge, including familiarity with the Internal Revenue Code and ERISA as they apply to qualified plans.

Skills You'll Use Every Day

• Communication – effective oral, written, and interpersonal skills; communicates clearly and interactively with team members and support staff
• Judgment & problem-solving – proven organizational and problem-solving skills, with sound judgment on plan design and compliance matters
• Client service – demonstrated ability to deliver quality customer service while managing multiple tasks with a high degree of accuracy
• Ownership – a sense of urgency and commitment to timely, high-quality project completion, balanced with attention to detail and confidentiality
• Collaboration – ability to work independently and within a team, bringing a positive, proactive, and entrepreneurial mindset

Do you see yourself excelling in this position?

What We Offer:

Wealthspire Advisors is proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more.

• competitive salary
• PTO & paid holidays
• 401(k) with match
• exclusive discount programs
• health & wellness programs
• and more.

The base salary range for this position is $75,000 – $85,000. The base salary offered will be determined by factors including, but not limited to, experience, credentials, education, certifications, skill level required for the position, the scope of the position, and geographic location. Actual base salary offered will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

Wealthspire and You... Better Together!

Wealthspire is an inclusive Equal Employment Opportunity employer.