Senior Payroll Specialist - UKG

Vaco; Birmingham (AL); On-site; USD 65,000 - 75,000; Full time

Job summary

Vaco by Highspring in Birmingham, AL is seeking a Senior Payroll Specialist to ensure accurate and timely payroll for 600+ employees across multiple states. You will maintain payroll records, ensure tax compliance, and support audits and reporting.

The ideal candidate has 3+ years of payroll experience, strong knowledge of payroll systems (UKG preferred) and Excel, and excellent problem-solving and communication skills. This on-site role offers stability and growth.

Qualifications

• Bachelor's degree preferred.
• Minimum 3 years of payroll processing experience, multi-state experience a plus.
• Knowledge of payroll laws, regulations, and tax compliance.

Responsibilities

• Manage end-to-end payroll processing for 600+ employees across multiple states.
• Ensure compliance with federal, state, and local tax laws and regulations.
• Process and reconcile payroll data, including earnings, deductions, benefits, and taxes.
• Maintain accurate employee payroll records in HRIS and payroll systems.
• Handle payroll audits and resolve discrepancies promptly.
• Prepare and submit tax filings (W-2s, 1099s).
• Stay updated on changes to payroll laws and implement updates.
• Collaborate with HR and Finance to ensure data integrity.
• Assist with system upgrades, implementations, and process improvements.

Skills

Payroll processing

Multi-state payroll

Microsoft Excel

Payroll systems

Education

Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

UKG

Job description

UKG Senior Payroll Specialist

Birmingham, AL (On-site)

$65,000-$75,000

Position Overview

We are seeking a detail-oriented and experienced Senior Payroll Specialist to join one of our premier clients. This individual will play a critical role in ensuring accurate and timely payroll processing, compliance with local and federal regulations, and providing exceptional service to our employees. The ideal candidate will thrive in a fast-paced environment, bring a strong understanding of payroll systems, and possess excellent problem-solving skills.

Key Responsibilities

• Manage end-to-end payroll processing for 600+ employees across multiple states
• Ensure compliance with federal, state, and local tax laws and regulations.
• Process and reconcile payroll data, including earnings, deductions, benefits, and taxes.
• Maintain accurate employee payroll records in the HRIS and payroll systems.
• Handle payroll audits and resolve discrepancies promptly.
• Prepare and submit tax filings, including W-2s, 1099s, and other required documentation.
• Stay updated on changes to payroll laws and regulations, implementing updates as needed.
• Collaborate with HR and Finance teams to ensure data integrity and resolve employee inquiries regarding payroll.
• Assist with system upgrades, implementations, and process improvements.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field (preferred).
• Minimum of 3 years of payroll processing experience, with multi-state or international payroll experience a plus.
• Strong knowledge of payroll systems (UKG preferred) and Microsoft Excel.
• Comprehensive understanding of payroll laws, regulations, and tax compliance.
• Excellent analytical and problem-solving skills.
• High level of accuracy and attention to detail.
• Exceptional communication and interpersonal skills.
• Certified Payroll Professional (CPP) certification is a plus.

Note: We appreciate all applications, but only shortlisted candidates will be contacted for further consideration. We are an equal opportunity employer, committed to diversity and inclusion in the workplace. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.