Senior Payroll Specialist

Clerk of the Circuit Court & Comptroller, Palm Beach County; West Palm Beach (FL); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

PTO & holidays

Health plans

Retirement options

Wellness program

Tuition reimbursement

Public Service Loan Forgiveness

Job summary

The Clerk of the Circuit Court & Comptroller’s Office in Florida is seeking a Senior Payroll Specialist to handle regular payroll processing, audits, and data maintenance with a focus on regulatory compliance. The role stresses accuracy, independence, and cross-training to support the payroll team.

The position offers a Hybrid work model after a 6-month onsite training period and a comprehensive benefits package including paid time off, health care, retirement options, and tuition reimbursement.

Qualifications

• Three (3) years’ recent, relevant and progressively responsible payroll accounting experience required.
• Two (2) years of direct work experience and one (1) year of supplemental work experience in payroll.
• Must demonstrate knowledge of regulatory standards governing payroll reporting in an automated environment.

Responsibilities

• Performs regular processing of payroll activities; audits, inputs and maintains payroll and new hire data; runs interfaces; ensures processing within required time frame.
• Prepares, processes, and audits adjustments, deductions, garnishments, reversals, manual checks and retroactive changes in accordance with policy and laws.
• Reconciles, balances and closes payroll runs; assists management with training, testing, and validating automated payroll system.

Skills

Payroll processing

Regulatory compliance

Auditing

Data entry

Independent judgment

Education

Associate degree in Accounting/Business

Tools

Payroll software

Job description

The Payroll department is seeking a self-starter who embraces change, works well under pressure, and thrives in a fast-paced, innovative and challenging environment to join our Payroll team as a Payroll Specialist, Senior!

This position is responsible for providing cross-training and guidance to other payroll staff. The ideal candidate will have specialized knowledge in payroll regulations and standards governing the work and exercise a high level of independence. If accuracy and attention to detail are your forte, you will thrive in this position!

These exciting opportunities are also remote work eligible on a Hybrid basis after a fully onsite 6-month training period!

To learn more about our robust Remote Work Program Click Here

Why join our Clerk family?

Because our Clerk family is our top priority! Total Compensation packages include:

• Generous paid time off and 17 paid holidays – yes you read that right!
• Superior health care plans with lower costs to you
• Retirement choices through the Florida Retirement System and deferred compensation plan
• Award-Winning Wellness Program that gives employees incentives, tools, social support, and strategies to adopt and maintain a healthy lifestyle
• Tuition Reimbursement
• Qualifying employer for Public Service Loan Forgiveness

At the Clerk of the Circuit Court & Comptroller’s Office you can:

• Work with a purpose
• Give back to the community
• Be part of a family
• Build your skills
• Pursue career advancement opportunities
• Reach your professional and personal goals

• Plans, prioritizes, coordinates, and delegates daily unit tasks in a manner to ensure completion within established time frames; coordinates and participates in all work aspects of the assigned functional area.

• Performs regular processing of payroll activities; audits, inputs and maintains payroll and new hire data; runs interfaces; ensures processing is completed within required time frame.
• Prepares, processes, and audits adjustments, benefits deductions, garnishment deductions, corrections, reversals, stop payments, cancellations, manual checks, retroactive changes, final paychecks, etc. in accordance with policy and local, state and federal laws.
• Utilizes various automated business management systems in processing payroll actions, e.g., setting up deductions, setting up new hires, processing separations, setting up direct deposit, tax withholding.
• Processes payroll system calculations for pre auditing of payroll data; audits and reviews payroll registers for accuracy, completeness and conformance with all rules and regulations.
• Reconciles, balances and closes payroll runs; reconciles and balances payroll.
• Assists management with training, testing, and validating automated payroll system; Researches and resolves payroll accounting discrepancies and issues; takes corrective action as needed.

Associate’s degree with course work in the areas of either Accounting or Business required.

Additional experience is accepted as a minimum requirement in lieu of a post-secondary degree on the following basis: additional four (4) years in lieu of a bachelor’s degree, and additional two (2) years in lieu of an associate degree.

Three (3) years’ recent, relevant and progressively responsible payroll accounting experience required.

Two (2) years of direct work experience and one (1) year of supplemental work experience is required; must demonstrate the comprehensive knowledge of regulatory standards and requirements government payroll reporting such as: processing, withholdings, and distribution in an integrated automated business systems environment. Must demonstrate initiative and independent judgment in researching and reporting on accounting discrepancies and resolving client/customer issues with minimal supervisory review.

Note: Vacancy postings may be cancelled at any time based on business needs. Applicants who have applied will be notified of cancellations. Applicants who have applied will be notified of cancellations. Applicants with a disability who require accommodation within the application/interview process should direct a request in advance to human resources at [e-mail] or 561 355 4172.

TheClerk of the Circuit Court & Comptrolleris an Equal Opportunity Employer and a Drug-Free Workplace. Depending on the position, candidates are subject to drug screening, a physical and a background check as a condition of employment. Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and that certain service members may be eligible to receive waivers for postsecondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Pursuant to Florida Statute 295, Section 09 (b) and (c), Veterans’ Preference promotion preference shall apply to a person who was a veteran when employed by the state or its political subdivision and who was recalled to extended active duty andshall apply only to a veteran's first promotion after reinstatement or reemployment, without exception. The Clerk of the Circuit Court & Comptroller’s Office values the service veterans and their family members have given to our country and that the Clerk’s office supports the hiring of returning service members and military spouses. To claim preference, an applicant must complete and upload both the Veterans’ Preference Claim Form and required documentation prior to the position’s posted closing date. Hiring decisions are based on qualified candidates’ non-numerical assessments and numerical assessments, which include interviews. If an applicant claiming veterans’ preference for a vacant position is not selected, they may file a complaint with the Florida Department of Veterans' Affairs (DVA), 11351 Ulmerton Road, Suite 311, Largo, FL 33708. If an applicant seeking veterans’ preference in employment in the state of Florida is not selected for the position and is so notified, they must file their complaint with the DVA within 60 calendar days from the date the applicant is notified.