Senior Payroll Manager

Grand Lodge of Free and Accepted Masons of CA; United States; On-site; USD 112,000 - 133,000; Full time

Benefits offered by this job

401K plan contributions

Tuition reimbursement - $1,500 per year

Job summary

The Grand Lodge of Free and Accepted Masons of CA is seeking a Senior Payroll Manager to oversee payroll operations for its entities. This role is a key subject matter expert ensuring payroll accuracy and compliance with regulations.

The ideal candidate will have at least 10 years of payroll processing experience, strong teamwork skills, and knowledge in payroll systems like Workday. Benefits include a generous 401K plan and tuition reimbursement.

Qualifications

• 10 years of experience in payroll processing.
• Strong organizational skills with attention to detail.
• Knowledge of federal and state wage laws.

Responsibilities

• Oversee and coordinate payroll operations in an outsourced environment.
• Ensure payroll accuracy and handle discrepancies.
• Lead payroll specialists and conduct performance reviews.

Skills

Payroll processing

Microsoft Excel

Workday

Communication skills

Problem-solving

Education

AA degree in accounting or business

Certified Payroll Professional (CPP)

Tools

OSV

Job description

Pay Range

$112,000 to $133,000/year

Job Summary

The Senior Payroll Manager is responsible for overseeing and coordinating the Masonic Entities payroll operations in an outsourced payroll environment. This role serves as the primary internal payroll subject matter expert, ensuring payroll accuracy and communicating to the Controller all problems and concerns relating to payroll.

Essential Functions

• Coordinate payroll calendars, deadlines, and data submissions.
• Review and verify timekeeping information for all employees.
• Review, analyze and verify payroll reports and variance analyses for accuracy and completeness.
• Reconcile payroll reports to identify and resolve discrepancies (e.g., compare employee gross pay from prior payroll; check hours, overtime calculations).
• Research, analyze and resolve difficult or advanced technical problems or questions and discrepancies related to payroll.
• Escalate issues as needed.
• Generate payroll funding report and request payroll funding.
• Handle FSA benefit upload to Igoe portal every pay period.
• Handle 401k integration, funding, review and troubleshooting; annual true‑up calculation.
• Handle 457B calculation, setup and monitoring.
• Manage PTO usage and analysis.
• Provide technical guidance on Workday‑payroll system functionalities and troubleshooting.
• Ensure integration of payroll systems for seamless data (Workday‑Fidelity).

Compliance, Audit, and Reporting

• Coordinate and interact with federal and state agencies on specialized issues pertaining to employee compensation and deductions.
• Ensure compliance with company policies, legal requirements and Federal, State and local wage and tax regulations.
• Stay abreast of changes in payroll laws and regulations and ensure the organization’s payroll practices remain compliant.
• Handle state payroll account application for out‑of‑state (California) employees.
• Review quarterly payroll tax returns with OSV; review W2 and audit support.
• Ensure 401k and 457B benefits are within IRS requirements.
• Lead the 401k audit reporting.
• Generate and analyze payroll reports for internal and external reporting.
• Submit the PBJ report in a timely manner; send the monthly PBJ report to the VP‑Finance Controller, SNF administrator and/or Director of nursing for review before filing.
• Ensure PBJ report is successfully submitted.
• Access the DHCS portal and review the submitted report; generate final PBJ reports from the DHCS portal.
• Create ad‑hoc reports or understand various Workday payroll‑related reports (pay calc to settlement to funding to bookkeeping, employee allocation, etc.).

Team Leadership, Support, and Communications

• Manage and lead payroll specialists, providing guidance, training, and support.
• Conduct regular performance reviews and ensure the team's continuous professional development.
• Coordinate schedule and conduct training sessions, if needed, to explain and/or update information regarding payroll and time‑keeping policies and procedures.
• Communicate effectively with employees regarding payroll‑related matters, addressing inquiries and providing assistance when needed.
• Maintain/improve employee satisfaction regarding their payroll.
• Respond to employee questions or concerns in a timely and accurate manner.
• Work closely with HR to maintain accurate payroll and employee records, address any system‑related issues and implement improvements.
• Coordinate with accounting to ensure proper booking and assignment of earning and deduction codes.
• Coordinate with OSV to ensure timely processing of payroll.
• Assist with external audits, special projects and administrative tasks related to payroll.
• Perform other tasks assigned by the VP Finance Controller.

Skills, Abilities, and Experience

• Competent in the creation and use of spreadsheets (Microsoft Excel) and word processing (Microsoft Word).
• Excellent verbal and written communication skills.
• Ability to handle multiple tasks, set priorities and meet deadlines.
• Must be extremely well‑organized with great attention to detail and confidentiality.
• Strong organizational, problem‑solving, and analytical skills.
• Demonstrated knowledge of payroll trends.
• Working knowledge in Workday and OSV.
• Current knowledge of applicable federal and state wage and hour laws and taxation.

Educational Requirements, Licenses, and Certificates

Any combination of education and experience that would provide the necessary knowledge and abilities listed, typically: AA degree in accounting or business or equivalent and at least 10 years of experience in payroll processing. Certified Payroll professional (CPP) a plus and highly desirable.

Benefits

The Masons of California and its related entities offer a work environment focused on teamwork and support for excellent care, excellent health, wage replacement, and other benefits for you and your family's well‑being. A generous contribution to a 401K plan whether or not you participate, and an additional contribution from the company when you participate. Investment in your growth through tuition reimbursement – $1,500 per year.