Senior Payroll Coordinator

Hireez; Saint Petersburg (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

A marketing solutions company is seeking a Senior Payroll Coordinator to oversee payroll processes for all employees. This role involves managing payroll calculations, maintaining records, and ensuring compliance with regulations. Candidates should have a minimum of 4-5 years in payroll or HR, and familiarity with Paylocity and SAP is preferred. Excellent communication, organizational, and attention-to-detail skills are essential. This position offers the opportunity to impact local businesses by connecting them with customers through data-driven strategies.

Responsibilities

• Process and manage standard bi-weekly and off-cycle payrolls for all employees.
• Ensure accurate calculations of wages and resolve discrepancies.
• Review timecards for accuracy and train employees on timecard processes.
• Maintain payroll records and employee information in all systems.
• Process payroll/personnel changes including new hires and terminations.
• Assist in tax registration and payroll tax reports.
• Collaborate with HR and Accounting departments.
• Respond to employee inquiries and resolve payroll issues.
• Prepare paycheck distribution for employees without direct deposit.

Skills

Knowledge of standard payroll practices, laws, and regulations

Confidentiality in working with sensitive information

High attention to detail

Strong organizational and time management skills

Excellent verbal and written communication

Ability to prioritize work

Good follow-up techniques

Proficiency in Microsoft Office Suite

Education

Minimum 4-5 years in a related role within Payroll, HR, and/or Finance

Tools

Paylocity

SAP

Job description

Valpak Clipp is seeking an experiencedSenior Payroll Coordinatorto join our expanding team!

Key Responsibilities

• Process and manage standard bi-weekly, as well as off-cycle payrolls for all employees in all companies in accordance with company policies and federal/state regulations.
• Ensure accurate calculations of wages and resolve discrepancies.
• Timekeeping for all companies: review timecards for accuracy, time/coding errors, and potential employee issues. Train employees/managers on timecard process and policies, as necessary.
• Maintain and update payroll records, employee information, compensation, and tax data in all systems. Review all changes for accuracy and completeness.
• Process all payroll/personnel changes for each payroll, including new hires, terminations, leave of absence, tax changes, benefit deductions, etc.
• Assist in tax registration and record keeping for all companies.
• Process wage garnishments, including setting up the deduction in the payroll system and responding to orders.
• Prepare and file payroll tax reports, W-2s, and other required filings in compliance with federal, state, and local tax laws when necessary.
• Collaborate with HR and Accounting departments to ensure seamless integration of employee data and financials.
• Respond to employee inquiries and resolve payroll issues.
• Paycheck distribution for employees without direct deposit.
• Assist with the posting of monthly journal entries for accounting month-end close.
• Assist with special projects and other work‑related duties as needed or required.
• Maintain the confidentiality of payroll information and uphold data protection standards.
• Stay current on changes in payroll laws and regulations.

Education/Experience

• Minimum 4-5 years in a related role within Payroll, HR, and/or Finance.
• Paylocity and SAP experience is preferred.

Requirements and Qualifications

• Knowledge of standard payroll practices, laws, and regulations.
• Confidentiality in working with sensitive information.
• High attention to detail.
• Strong organizational and time management skills.
• Excellent verbal and written communication.
• Ability to prioritize work.
• Good follow‑up techniques
  

Proficiency in the Microsoft Office Suite

About

ValpakClipp helps local businesses grow by connecting them with customers through smart, data‑driven marketing solutions. We combine the strength of trusted local presence with modern digital and print strategies to deliver measurable impact. Our teams are entrepreneurial, collaborative, and deeply invested in helping small businesses succeed. If you’re looking for meaningful work, real ownership, and the chance to make a local impact every day, you’ll feel at home here.