Senior Payroll Analyst

Workiva Inc.; United States; Remote; USD 86,000 - 140,000; Full time

Benefits offered by this job

Discretionary annual bonus

Restricted Stock Units (RSUs)

401(k) match

Benefits package

Job summary

Workiva is seeking a Senior Payroll Analyst to manage payroll processing and reconciliation for the United States and Canada, with cross-training backup for EMEA, APAC, and South America. You will partner with Accounting, Benefits, Equity, and People & Culture to drive automation, reporting, and compliance across global payroll processes.

The role emphasizes working with Workday and CloudPay, ensuring accurate payments, audits, and tax handling, while contributing to process improvements and

Qualifications

• Undergraduate Degree or equivalent combination of education and experience in a related field.
• 4+ years of experience in payroll operations; public company preferred.
• Demonstrated experience using modern data tools, automated reporting, or AI-assisted technologies to improve workflow efficiency and data integrity.
• Experience with Workday Payroll is strongly preferred.
• Multinational payroll experience preferred.
• Self-motivated with a propensity for action, results, and continuous improvement.
• Exceptional organizational skills with the ability to multitask and manage multiple processes, programs, and procedures simultaneously while working under pressure to meet deadlines.
• Excellent verbal, written, and interpersonal communication skills.
• Excellent verbal and written command of English; other languages desirable.
• Adapts to the needs and styles of people from different cultures.
• Identifies and resolves issues methodically with close attention to detail and critical thinking.
• Ability to provide support within the team, always adopting a proactive mindset.

Responsibilities

• Process and review automated and manual payroll inputs for the United States, Canada, and Brazil using Workday and CloudPay.
• Process and review automated and manual payroll inputs for the United States and Canada using Workday and CloudPay.
• Review payroll reports for each pay period, monthly, quarterly, and at year-end to ensure payments to employees, EOR Employees, vendors, and statutory jurisdictions are accurate.
• Create and maintain review documents to show the accuracy of payroll results, and maintain payroll metrics at the end of each period.
• Partner cross-functionally with Accounting & Finance, Benefits, Equity, and Human Resources teams in administering payroll activities.
• Identify areas of improvement and opportunities for positive change.
• Maintain payroll checklists and audits for accuracy and SOX compliance.
• Ensure compliance with federal, state, and local statutory regulations and company policies.
• Work with accounting and finance on reconciliations and payroll reporting needs.
• Research tax deduction and filing discrepancies and use your Workday knowledge to resolve tax entries internally and with third‑party providers.
• Provide project support and participate in projects to assist with implementations, automation, payroll interfaces, and process improvement.
• Address payroll inquiries from employees and third parties in a supportive and timely manner.
• Create and maintain payroll guidelines by writing and updating policies and procedures as processes change and evolve.
• Process and reconcile statutory tax and third‑party payroll payments.
• Serve as the day‑to‑day point of contact for payroll tax partner inquiries; manage, monitor, and resolve tax cases, agency notices, and support tickets via the OneSource Virtual (OSV) portal

Skills

Attention to detail

Communication skills

Organizational skills

Self-motivation

Problem solving

Education

Undergraduate Degree or equivalent

Tools

Workday Payroll

CloudPay

Job description

Summary

The Senior Payroll Analyst is responsible for processing and reconciling payroll for the United States and Canada, and will cross-train to provide backup for EMEA, APAC, and South America payroll. This role partners closely with Accounting & Finance, Benefits, Equity, and People & Culture teams globally to create a best-in-class employee experience. The Senior Payroll Analyst at Workiva will contribute to automation, reporting, compliance, and improvement projects.

What You’ll Do

• Process and review automated and manual payroll inputs for the United States, Canada, and Brazil using Workday and CloudPay
• Process and review automated and manual payroll inputs for the United States and Canada using Workday and CloudPay
• Review payroll reports for each pay period, monthly, quarterly, and at year-end to ensure payments to employees, EOR Employees, vendors, and statutory jurisdictions are accurate
• Create and maintain review documents to show the accuracy of payroll results, and maintain payroll metrics at the end of each period
• Partner cross-functionally with Accounting & Finance, Benefits, Equity, and Human Resources teams in administering payroll activities
• Identify areas of improvement and opportunities for positive change
• Maintain payroll checklists and audits for accuracy and SOX compliance
• Ensure compliance with federal, state, and local statutory regulations and company policies
• Work with accounting and finance on reconciliations and payroll reporting needs
• Research tax deduction and filing discrepancies and use your Workday knowledge to resolve tax entries internally and with third‑party providers
• Provide project support and participate in projects to assist with implementations, automation, payroll interfaces, and process improvement
• Address payroll inquiries from employees and third parties in a supportive and timely manner
• Create and maintain payroll guidelines by writing and updating policies and procedures as processes change and evolve
• Process and reconcile statutory tax and third‑party payroll payments
• Serve as the day‑to‑day point of contact for payroll tax partner inquiries; manage, monitor, and resolve tax cases, agency notices, and support tickets via the OneSource Virtual (OSV) portal

What You’ll Need

• Minimum Qualifications Undergraduate Degree or equivalent combination of education and experience in a related field 4+ years of experience in payroll operations; public company preferred
• Preferred Qualifications Demonstrated experience using modern data tools, automated reporting, or AI‑assisted technologies to improve workflow efficiency and data integrity
• Experience with Workday Payroll is strongly preferred
• Multinational payroll experience preferred
• Self‑motivated with a propensity for action, results, and continuous improvement
• Exceptional organizational skills with the ability to multitask and manage multiple processes, programs, and procedures simultaneously while working under pressure to meet deadlines
• Excellent verbal, written, and interpersonal communication skills
• Excellent verbal and written command of English; other languages desirable
• Adapt to the needs and styles of people from different cultures
• Identifies and resolves issues methodically with close attention to detail and critical thinking
• Ability to provide support within the team, always adopting a proactive mindset

Travel Requirements and Working Conditions

• 15% Travel for customer and internal meetings
• Reliable internet access for any period of time working remotely and not in a Workiva office
• Workiva will not provide visa sponsorship for this position
• Candidates must be authorized to work in the U.S. on a permanent basis

How You’ll Be Rewarded

• Salary range in the US: $86,000.00 - $140,000.00
• A discretionary bonus typically paid annually
• Restricted Stock Units granted at time of hire
• 401(k) match and comprehensive employee benefits package

The salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors, including your skills, qualifications, experience and other relevant factors.

Why Join Workiva

Workiva is the platform designed to bring confidence, control, and a competitive edge to the world’s most complex organizations. Our AI‑powered platform unifies finance, risk, and sustainability on a single, secure foundation—ensuring data is trusted, traceable, and ready to act on. With an unbroken path from source to output, leaders gain confidence in their numbers, visibility into current and emerging risks, and the ability to move with speed and precision in a constantly changing world. At Workiva, you’ll bring technology to market that executives, boards, and regulators depend on. The work you do here helps organizations navigate uncertainty, maintain trust, and make decisions that stand up to scrutiny. If you’re energized by meaningful challenges, inspired by collaborative teams, and motivated to help organizations turn uncertainty into advantage, we’d love to meet you.

Employment decisions are made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other protected characteristic. Workiva is committed to working with and providing reasonable accommodations to applicants with disabilities.

To request assistance with the application process, please email [e-mail].

Workiva employees are required to undergo comprehensive security and privacy training tailored to their roles, ensuring adherence to company policies and regulatory standards.

Workiva supports employees in working where they work best - either from an office or remotely from any location within their country of employment.