Senior Parts Manager

Northern NV Jobs; Reno (NV); On-site; USD 85,000 - 110,000; Full time

Job summary

Empire Southwest is seeking a Senior Parts Manager to lead the parts operation across branch stores or mine sites. You will manage sales, watch the cash process, and drive CI/SOP integration while aiming for Gold status in CAT Parts Dealer Excellence.

You will build strong relationships with customers and internal teams, coordinating with the Parts Operations Manager on budgets and monthly reviews. A strong focus on efficiency, safety, and service is essential.

Qualifications

• Must have interpersonal skills to motivate and appraise staff.
• In-depth knowledge of industry products and ability to complete parts sales orders and related documents.
• Forecast department requirements and set objectives.
• Knowledge of controlling overtime and direct expenses.
• Working knowledge of inventory control.
• Ability to interpret technical reference material and vendor warranty statements.
• Advanced knowledge of Microsoft Office.

Responsibilities

• Manage and motivate the Parts Staff and ensure superior customer service.
• Oversee Parts Warehouse operations including order pulling, receiving, shipping, and inventory control.
• Oversee processing of branch returns and Caterpillar returns.
• Support branch stores with temporary personnel and distribution needs.
• Develop and manage the Parts Call Center and training program.
• Collaborate on annual budget and monthly financial reviews.
• Maintain Net Loyalty by surveying clients and implementing improvements.

Skills

Interpersonal skills

Industry product knowledge

Forecasting skills

Inventory control

Supervisory ability

Microsoft Office

Cat & Non-Cat tools

Education

Bachelor’s degree in business or related field

7 years related experience, 5+ years management

Tools

Cat & Non-Cat tools

Job description

JOB SUMMARY:

The Senior Parts Manager will oversee the management of the parts operation, including but not limited to parts sales, will call, cash handling and/or warehouse operations at assigned branch stores or mine sites. Maintain a high level of service with clients, branch operations, other EMPIRE Divisions, Caterpillar, and all Non-Cat vendors. The role will implement better business practices through Continuous Improvement (CI) projects and Standard Operating Procedures (SOP) integration. While also working towards achieving Gold status in the Parts Dealer Excellence. Develop excellent relationships with internal and external customers, while conducting routine client visits in order to continue to meet the company’s Net Loyalty score goals.

ESSENTIAL FUNCTIONS:

• Manage and motivate the Parts Staff.Ensure that superior customer service is delivered at every customer contact.Develop, train, and maintain a qualified, professional staff.
• Manage the Parts Warehouse operation to include order pulling, receiving, shipping, distribution, and inventory control. Ensure that all processes, warehouse personnel and exchange personnel are focused on achieving and maintaining Empire’s inventory accuracy goal.
• Oversee the processing of scheduled branch store returns, branch no-location returns, customer parts returns, and semi-annual Caterpillar returns.
• Oversee the branch stock parts sorting and stocking function to provide superior service to the Branch Stores.
• Support Branch Stores with temporary personnel needs, and distribution requirements, including mining operations.
• Maintain the highest level of technology available at each store or mine operation.
• Develop, implement, and manage the Parts Call Center and training development program.
• Ensure that client invoice disputes are resolved promptly, and that they are not elevated to the General Manager or Director level.
• Collaborate with Parts Operations Manager to develop and set an annual budget. Conduct in-depth monthly reviews of department budget and financial statements.
• Manage Employee Opinion Surveys (EOS), understand and share results with employees along with improvement plans working with retail advisors, leads, supervisors, and managers.
• Create an environment of ownership and personal accountability where each person is responsible and accountable for their performance.
• Works with Supervisors and Managers to create, manage and implement SOPs.
• Collaborates with Inventory team to exceed Caterpillar fill rate goal at site level.
• Actively participate in client collaborative planning events.
• Performs monthly operation reviews with Supervisors, Managers and Leads.
• Work with Operations Management to achieve Gold status in CAT Parts Dealer Excellence.
• Maintain the company’s set goal for the Net Loyalty Scores via client surveys.
• Ensure all vendor merchandizing programs are utilized to EMPIRE’S and the customer’s best interests.
• Ensure to uphold and continually improve upon the EMPIRE Employee Experience.
• Work safely at all times.Adhere to all applicable safety policies. Comply with all company policies and procedures and standards.

ADDITIONAL RESPONSIBILITIES:

• Maintain outstanding customer relations. Set a proper example of good customer relations, inter-company cooperation, neat personal appearance, and good housekeeping practices.
• Report product and operational problems to the manufacturers and vendors that EMPIRE represents, and to EMPIRE management.
• May be involved with Exchange program management.
• Conduct compliance audits and site assessments. Maintain 5 Star audit status.
• Partner with Information Systems in maintenance and or development of operational software when required.
• Maintain a self-improvement program.
• Work within and promote corporate values.

KNOWLEDGE SKILLS AND ABILITIES:

• Must have interpersonal skills sufficient to work cooperatively with people, and to effectively motivate and appraise employee performance.
• Must have in-depth knowledge of industry products and be able to complete parts sales orders, credit memos, and related documents.
• Must have planning skills sufficient to forecast department requirements and effectively produce department objectives.
• In-depth knowledge of controlling overtime and other direct expenses including policy, warranty, freight, and any other expense related to an operation.
• Working knowledge of industry procedures and policies include basic inventory control knowledge.
• Ability to correctly interpret technical reference material, including vendor parts warranty statements.
• Ability to supervise Parts Department operational functions in Operation manager’s absence.
• Must have mechanical aptitude and equipment knowledge.
• Must be knowledgeable about heavy equipment industry, customers, characteristics and the requirements of meeting their needs.
• Must be able to maintain and develop reporting systems to provide management with information.
• Must have advanced knowledge and understanding of Microsoft Office (Excel, Word, PowerPoint).
• Must have a working knowledge of Cat and Non-Cat work Tools and their applications.

EDUCATION AND EXPERIENCE:

• Bachelor’s Degree in business or related field and/or equivalent experience.
• Minimum of 7 years related experience including minimum of 5 years of management experience.
• Experience with computer business system tools and data visualization preferred.
• Current Driver’s License.
• Must be able to communicate (speak, read, comprehend, write) in English.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit, use hands and talk or hear.
• The employee frequently is required to stand; walk; reach with hands and arms; climb or balance; and stoop and kneel.
• The employee is occasionally required to lift and/or move up to 10 pounds.
• Specific vision abilities required by this job include close vision.
• This position is designated as a "Safety-Sensitive Position".A Safety-Sensitive Position includes tasks or duties that EMPIRE in good faith believes could affect the safety or health of the employee performing the task or others.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts; high, precarious places; and outside weather conditions.
• The employee is occasionally exposed to wet and/or humid conditions, extreme cold, and extreme heat.
• The noise level in the work environment is usually office moderate.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. The roles and objectives of this job do not include setting corporate policy and does not constitute a managing agent of the company.

Empire Southwest is an equal opportunity employer.We evaluate applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. The “Know Your Rights” Poster is available here:

Know Your Rights” Poster.

Pay Transparency Nondiscrimination Poster-Formatted

Empire is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please call us at 702-633-4545 or email us [e-mail] and let us know the nature of your request and your contact information.

Empire Southwest is an EEO employer.

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