Senior Office Technology Specialist

Cooley LLP; Santa Monica (CA); On-site; USD 153,299,000 - 187,684,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Job summary

Cooley LLP is seeking aSenior Office Technology Specialist to join the Technology Office Operations team. The role covers end-to-end desktop support, AV setup, and on-site troubleshooting for the Santa Monica office and remote trials.

You will manage hardware and software incidents, configure devices, and coordinate with HR/Facilities for ergonomic setups while delivering strong customer service and problem-solving.

Qualifications

• 4+ years of applicable and relevant technical experience.
• Proficiency with Microsoft Office suite including Office 365.
• Available to work overtime, as required.

Responsibilities

• Track all hardware, software, and device reports using the ticketing system.
• Install and configure desktops, laptops, and telephones per guidelines.
• Set up ergonomic equipment and assist HR/Facilities as needed.
• Maintain PC peripherals like printers and scanners and mobile devices.
• Provide on-site technical support for moves, AV setups, and video conferencing.
• Troubleshoot wireless connectivity and coordinate with vendors when needed.
• Act as liaison for internal/external customers when OTM is unavailable.
• Educate colleagues to improve department knowledge and service.
• All other duties as assigned.

Skills

Customer service

Troubleshooting

Technical support

Communication

Overtime availability

Education

Bachelor's degree

Tools

iManage

Office 365

Windows 11

Windows Server 2022

Networking basics (TCP/IP, DNS, DHCP)

Job description

Cooley is seeking a Senior Office Technology Specialist to join the Technology Office Operations team.

Position responsibilities:

• Use of ticketing system to track all customer reports of hardware, software, telephone, mobile device and peripheral problems
• Use User Experience Monitoring application on a daily basis
• Install and configure desktop, laptop, and telephone equipment in accordance with firm defined installation templates or guidelines
• Assist HR and Facilities with ergonomic equipment setups
• Install, troubleshoot and maintain new and existing PC peripheral equipment such as printers, scanners and mobile devices
• Provide on-site technical assistance, including computer setup and breakdown, office moves, printer, scanner, mobile devices and other technology equipment support, as needed
• Actively participate in pilot groups and perform quality assurance of computer system builds and program deployment and updates
• Isolate customer problems with hardware and/or software as first-line support and escalates problem resolution to the OTM or other members of the technology department, as necessary
• Enter data into and manage inventory databases to track information pertaining to hardware and software moves, adds/changes. Track all Change Forms relating to new hires, departures, support, transfers and name changes
• Familiar with Cooley software applications and prepare documents, statistical charts, graphs and spreadsheets, as needed. Coordinate change forms for local office regarding technology functions
• Setup and maintenance of conference room audiovisual equipment
• Meeting setup and support for video conferencing using web-based conferencing systems. Also, provide on-site technical support for off-site/remote trials or conferences
• Troubleshoot and resolve wireless connectivity for internal and external customers
• Provide support for telephone programming and handset maintenance under direction of OTM
• Provide back-up service desk & technical coverage, as needed
• Troubleshoot and coordinate repairs of hardware and software with vendors
• In the absence of the OTM, will act as a liaison for internal and external customers including local or regional technology management and staff, service desk personnel, and local or regional firm management
• Educate and support colleagues in an effort to improve the overall department knowledge and customer service experience
• All other duties as assigned or required

Skills and experience:

Required:

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required
• 4+ years’ applicable and relevant technical experience
• Proficient knowledge of Windows operating systems to include but not limited to Windows 11
• Working knowledge of MS-Office 365 Suite and higher

Preferred:

• Bachelor’s degree
• Knowledge of Windows Server 2022 and higher
• Basic networking architecture knowledge to include but not limited to TCP/IP, DHCP, and DNS
• Prior experience working in a law firm or professional services industry
• Experience working in a smaller setting where the technician has ‘worn many technology hats’

Competencies:

• Exceptional customer service skills
• Strong analytic and troubleshooting skills to allow for effective customer support
• Effective presentation skills
• Accuracy in data entry maintenance
• Ability to work well with others including technicians to maintain efficient systems operations
• Ability to complete work in a timely manner with excellent attention to detail and follow-through
• Work well under pressure and tight deadlines
• Excellent decision-making and problem-solving skills with a proven ability to work in a diverse organization
• Consistent professional communications with attorneys, vendors, administration and business professionals
• High degree of ability to work with customers to resolve issues
• Ability to work independently, drawing on technology background to tackle technical issues
• Strong verbal and written communication skills
• Ability to organize, prioritize and coordinate multiple activities
• Team-player with collaborative spirit
• Unwavering ability to handle and maintain confidentiality regarding firm information, projects, client data

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $53.50 - $65.50 ($111,280.00 - $136,240.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.