Senior Multi-Facility MDS Coordinator

T E C Industrial Inc; City of Rochester (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

TEC Industrial Inc. seeks a Senior Multi-Facility MDS Coordinator to oversee MDS/RAI processes across several long-term care facilities. You will lead audits, mentor facility MDS staff, and collaborate with the IDT to maximize reimbursement while ensuring quality outcomes.

The role requires RN licensure in NY with 2–5 years of clinical nursing in LTAC and 2–3 years focused on MDS, plus travel to multiple sites. Strong leadership and regulatory knowledge are essential.

Qualifications

• RN licensed in NY required.
• Minimum of 2–5 years of clinical nursing experience in long-term care with 2–3 years in MDS.
• Ability to travel regularly between local long-term care facilities.
• Proficiency in MDS 3.0, ICD-10 coding, PDPM guidelines, and EHR systems (PointClickCare).

Responsibilities

• Oversee MDS/RAI processes across multiple long-term care facilities.
• Review MDSs prior to submission to maximize accuracy and reimbursement.
• Conduct regular on-site visits and audits with the IDT.
• Mentor and train facility-level MDS staff, DONs, and IDT members.
• Ensure compliance with OBRA and state regulations and participate in QAPI activities.

Skills

MDS 3.0

ICD-10 coding

PDPM guidelines

PointClickCare

Education

RN license NY

Job description

Description

A Senior MDS Coordinator for multiple long-term care facilities oversees the Resident Assessment Instrument (RAI) and Minimum Data Set (MDS) processes across multiple sites, ensuring regulatory compliance, accurate clinical reimbursement, and staff training.

Job Title: Senior Multi-Facility MDS Coordinator

Position Summary

The Senior MDS Coordinator provides high-level oversight, auditing, and leadership for the MDS and RAI processes across assigned multiple long-term care facilities. This role ensures timely completion and electronic transmission of assessments, maximizes appropriate Medicare/Medicaid reimbursement, mentors’ facility-level MDS staff, and collaborates with interdisciplinary teams (IDT) to drive quality measures and clinical outcomes.

Key Responsibilities

Multi-Facility Oversight & Auditing

• MDS Schedule review along with review of completed MDS prior to submission to ensure maximization and accuracy.


• Conduct regular in person site visits and audits across assigned facilities to evaluate and reinforce RAI, MDS, and Prospective Payment System (PPS) processes working closely with the IDT team.


• Conduct weekly Zoom or Teams meeting with assigned facilities Morning Meetings, GG Meetings, MDS Meetings, Etc


• Review validation reports and evaluates Z-Connect / Point Right prior to MDS submission


• Monitor case-mix index (CMI) scores, therapy utilization, and PDPM (Patient-Driven Payment Model) accuracy across all locations.

Does not get involved with a facility’s day to day operations – which includes but not limited to staffing the building or staffing questions, Medical Provider questions or consultation, etc. These will be directed back to the facility Administrator or DON

Leadership & Training

• Orient, mentor, and train facility-level MDS Coordinators, Directors of Nursing, and IDT members on changing CMS guidelines, coding practices, and best workflows.


• Coordinate regular educational sessions for nursing and administrative staff regarding how documentation impacts reimbursement and quality metrics.

Quality & Regulatory Compliance

• Oversee compliance with federal, state, and local long-term care regulations (OBRA and state-specific guidelines).


• Participate in facility Quality Assurance and Performance Improvement (QAPI) committees, triple-check meetings, and utilization reviews.

Reports To: Regional Clinical Reimbursement Nurse
Location: Multi-site / Regional travel required
Position Type: Full-Time

Qualifications & Requirements

• Education: Graduate of an accredited School of Nursing; Registered Nurse


• Licensure: Current, active, unencumbered Registered Nurse (RN) licensed in NY


• Experience: Minimum of 2-5 years of clinical nursing experience or Clinical Social Work experience in a long-term care/skilled setting, with at least 2–3 years dedicated specifically to MDS


• Travel: Ability to travel regularly between local long-term care facilities.


• Technical Skills: proficiency in MDS 3.0, ICD-10 coding, PDPM guidelines, and electronic health record (EHR) systems (e.g., PointClickCare)

Core Competencies

• Advanced knowledge of federal and state skilled nursing regulations.


• Strong leadership, mentoring, and conflict-resolution abilities.


• Excellent time-management and multi-facility organizational skills.


• Effective written and verbal communication across interdisciplinary teams.