Senior Meeting Planner: Incentive & Event Programs

LEO Events; Nashville (TN); On-site; USD 70,000 - 100,000; Full time

Job summary

LEO Events is seeking a skilled Meetings & Incentives Planner to manage and execute successful meetings and incentive events virtually, locally, and nationally. You will collaborate with business development, event technology, production, event operations, and creative teams to lead small to mid-scale programs for established accounts.

In this visible role, you will provide exceptional customer service, handle all planning and administrative details, and deliver turn-key events with

Qualifications

• Bachelor's degree in hospitality or a related field.
• Minimum of 4 years of industry experience in corporate meetings/events, nonprofit events, destination management, or hotel services.
• Knowledge of registration platforms; Cvent experience preferred.
• Awareness of market and industry trends.

Responsibilities

• Manage multiple small to medium scale meetings, conferences, and events for diverse clients.
• Oversee project timelines, agendas, progress calls, debriefs and program reconciliation.
• Monitor and reconcile program budgets and financials.
• Lead site selection, RFPs, venue sourcing, contract negotiation and preparation.
• Create meeting specs, room diagrams and BEOs; manage registration and attendee communications.
• Coordinate vendor sourcing, contracting, invoicing, and fulfillment.
• Collaborate with creative team on signage and printed materials.
• Support special events, VIP coordination, and materials fulfillment.
• Develop relationships with venues and vendors through industry events.

Skills

Project management

Communication

Customer service

Multitasking

Relationship management

Problem solving

Attention to detail

Education

Bachelor's degree in hospitality or related field

Tools

Cvent

PowerPoint

Excel

Job description

LEO Events is seeking a skilled Meetings & Incentives Planner to manage and execute successful meetings and incentive events virtually, locally, and nationally. You will collaborate with business development, event technology, production, event operations, and creative teams to lead small to mid-scale programs for established accounts.

In this visible role, you will provide exceptional customer service, handle all planning and administrative details, and deliver turn-key events with