Senior Medical Practice Assistant (scheduling)

VNS Health; New York (NY); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Referral bonus opportunities

Wellness programs

Career advancement CEU credits

Job summary

VNS Health is seeking an Office Support Associate to provide operational support to the Medical Care at Home practice in New York. You will assist clinical staff, manage inquiries, document in EMR, and coordinate patient appointments to support care delivery.

The role emphasizes strong communication, teamwork, and accurate data handling, with opportunities to grow professionally and participate in hospital or health plan workflows.

Qualifications

• High School Diploma or the equivalent required.
• Bachelor's Degree preferred.
• Minimum two years of general office, medical office or customer service related experience required.
• Effective oral, written and verbal communication and customer service skills required.
• Intermediate computer skills, including Microsoft Office applications required.
• Bilingual skills may be required as determined by operational needs preferred.

Responsibilities

• Provides assistance and information to clinical staff and management, patients, and their families.
• Responds to inquiries and resolves routine to moderately complex issues; takes detailed documentation and escalates issues as needed to appropriate party, areas and/or program.
• Communicates with Clinicians regarding availability and following program workflows, coordinates clinician schedules, priority need, and geographic area to maximize utilization effectiveness and efficiency.
• Responsible for maintaining and updating all systems related to Clinician workflows, including Provider availability and capacity, referral outreach status, visit status, and geographic location maps.
• Compiles and sends daily notifications to clinicians with patient information, including demographics, locations, and known clinical information including prior diagnoses (HCC) and Med Lists.
• Conducts outreach calls to referred Health Plan members. Uses appropriate greeting, provides accurate information on reason for call and explanation of clinical services and instructions.
• Registers patients in EMR. Obtains and verifies demographic, insurance and additional contact information.
• Responsible for booking all patient related appointments, confirming appointments with patients, cancelling and rescheduling as necessary. Supports patients and clinicians in conducting virtual visits, proving portal instructions and links.
• Assists with communication to the patient’s Care Manager and/or PCP, preparing and sending referral letters, clinician visit notes and follow-up as needed.
• Assists management in insurance eligibility checks and initial and ongoing visit authorization prior to care being provided.
• Documents all appropriate updates, phone encounters and actions taken in the electronic medical record for Medical Care at Home and ensures necessary documentation is in order with proper identification, signatures and dates.
• Compiles information and prepares basic analyses of requested information or data.
• Participates in special projects and performs other duties as assigned.

Skills

Customer service

Communication

Microsoft Office

Education

High School Diploma

Bachelor's Degree

Job description

Overview

Provides operational support to the VNS Health affiliated medical practice, Medical Care at Home, to provide excellent care, customer service and meet contracted targets and goals. Works under general supervision.

What We Provide

• Referral bonus opportunities
• Personal and financial wellness programs
• Opportunities for professional growth and career advancement and CEU credits

What You Will Do

• Provides assistance and information to clinical staff and management, patients, and their families.
• Responds to inquiries and resolves routine to moderately complex issues; takes detailed documentation and escalates issues as needed to appropriate party, areas and/or program.
• Communicates with Clinicians regarding availability and following program workflows, coordinates clinician schedules, priority need, and geographic area to maximize utilization effectiveness and efficiency.
• Responsible for maintaining and updating all systems related to Clinician workflows, including Provider availability and capacity, referral outreach status, visit status, and geographic location maps.
• Compiles and sends daily notifications to clinicians with patient information, including demographics, locations, and known clinical information including prior diagnoses (HCC) and Med Lists.
• Conducts outreach calls to referred Health Plan members. Uses appropriate greeting, provides accurate information on reason for call and explanation of clinical services and instructions.
• Registers patients in EMR. Obtains and verifies demographic, insurance and additional contact information.
• Responsible for booking all patient related appointments, confirming appointments with patients, cancelling and rescheduling as necessary. Supports patients and clinicians in conducting virtual visits, proving portal instructions and links.
• Assists with communication to the patient’s Care Manager and/or PCP, preparing and sending referral letters, clinician visit notes and follow-up as needed.
• Assists management in insurance eligibility checks and initial and ongoing visit authorization prior to care being provided.
• Documents all appropriate updates, phone encounters and actions taken in the electronic medical record for Medical Care at Home and ensures necessary documentation is in order with proper identification, signatures and dates.
• Compiles information and prepares basic analyses of requested information or data.
• Participates in special projects and performs other duties as assigned.

Qualifications

Education

High School Diploma or the equivalent required, Bachelor's Degree preferred

Work Experience

• High School Diploma or the equivalent required
• Bachelor's Degree preferred
• Minimum two years of general office, medical office or customer service related experience required
• Effective oral, written and verbal communication and customer service skills required
• Intermediate computer skills, including Microsoft Office applications required
• Bilingual skills may be required as determined by operational needs preferred

Pay Range

USD $19.18 - USD $23.99 /Hr.

About Us

VNS Health has been committed to meeting the needs of New Yorkers for over 130 years. We’re one of the largest nonprofit home- and community-based health care organizations in the country, and today, more than 11,500 team members work together to make a difference in the lives of more than 99,000 patients and members on any given day.