Senior Marketing Coordinator

Rincon Consultants, Inc; Santa Barbara (CA); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Health coverage options

Employer-sponsored insurance

Retirement benefits

Generous time off

Programs that support learning, growth

Job summary

Rincon Consultants, Inc seeks a Senior Marketing Coordinator to drive marketing and business development for our environmental consulting practice. You will coordinate proposals, SOQs, interviews, and other materials, collaborating with technical staff and proposal managers to craft compelling content on tight timelines.

The role offers a hybrid work setup, requires 4–6 years of AEC marketing or proposal coordination, and proficiency in InDesign and Microsoft Office.

Qualifications

• Bachelor’s degree in Marketing, Communications, English, Graphic Design, or related field.
• 4–6 years of AEC marketing or proposal coordination experience.
• Experience coordinating proposals, SOQs, and interview presentations with minimal supervision in a deadline-driven environment.
• Experience collaborating with Principals, Project Managers, and technical staff to develop proposal content and meet pursuit deadlines.
• Advanced proficiency in Adobe InDesign and Microsoft Office Suite (Word, PowerPoint, Excel).
• Experience with CRM platforms such as Microsoft Dynamics, Deltek Vision, Cosential, or similar systems.
• Strong writing, editing, organization, and project coordination skills with exceptional attention to detail.
• Familiarity with public procurement processes, including RFPs, RFQs, and SOQs.
• Ability to manage multiple concurrent pursuits while maintaining exceptional quality, organization, and responsiveness.
• Demonstrates a collaborative, solutions-oriented mindset with a willingness to adapt and continuously improve marketing processes.
• SMPS membership or CPSM certification is a plus.

Responsibilities

• Coordinate the development and production of proposals, SOQs, interview presentations, and other marketing deliverables from kickoff through submission.
• Collaborate with Proposal Managers, Principals, Project Managers, and technical staff to gather information, develop proposal content, and produce compelling pursuit materials.
• Schedule and coordinate proposal kickoff meetings, track deliverables, and help keep proposal teams organized and on schedule.
• Write, edit, proofread, and format proposal content while ensuring compliance with solicitation requirements, consistency, and adherence to Rincon's brand standards.
• Develop and maintain proposal resources, resumes, project descriptions, and marketing content libraries.
• Produce polished proposals and presentations using Adobe InDesign, Microsoft Word, and PowerPoint.
• Maintain CRM databases and pursuit tracking information, ensuring marketing assets remain current and accurate.
• Support interview preparation, award submissions, conference materials, and other business development and marketing initiatives.
• Build strong working relationships across multidisciplinary teams while providing responsive, collaborative support throughout the proposal process.
• Share knowledge and best practices with junior marketing team members and contribute to continuous process improvements.

Skills

Proposal coordination

Cross-functional collaboration

Deadline-driven

Strong writing

Editing

Education

Bachelor's degree in Marketing, Communications, English, Graphic Design, or related field

SMPS membership or CPSM certification is a plus

Tools

Adobe InDesign

Microsoft Office Suite

CRM platforms (Dynamics, Deltek Vision, Cosential)

Job description

About Us

We are an award-winning California-based environmental consulting firm with 550+ professionals and more than 30 years of diverse experience serving clients in transportation, energy, water, infrastructure, private development, and government sectors. Our mission is to deliver practical, science-based environmental and planning solutions that support communities, infrastructure, and natural systems. We are especially proud of our recent Great Place To Work certification, which reflects an independent assessment of our culture and our team member experiences.

About The Role

We are seeking an experienced Senior Marketing Coordinator to support marketing and business development efforts across Rincon's environmental consulting practice. This role is ideal for an experienced AEC marketing professional who enjoys coordinating and producing high-quality proposals, collaborating with technical experts, and managing multiple priorities in a fast-paced, deadline-driven environment.

How We Collaborate

Working closely with Proposal Managers, Principals, Project Managers, and technical staff, you will coordinate proposal development, support business development initiatives, and produce compelling marketing materials that position Rincon for success across transportation, energy, water, infrastructure, private development, and government markets. This role may offer a hybrid work setup, blending time in the office with remote work as business needs evolve. We enjoy coming together in person to collaborate, connect with teammates, and partner with clients, and may prioritize candidates who live within 50 miles of a Rincon office. Eligible office locations for this role include Carlsbad, Fresno, Los Angeles, Monterey, Oakland, Palm Springs, Riverside, Sacramento, San Luis Obispo, San Diego, San Jose, Santa Barbara, and Ventura. Please note: While this role's location is listed as a single location, we encourage you to apply if you reside in or near any of the CA locations listed above.

What You'll Do

• Coordinate the development and production of proposals, SOQs, interview presentations, and other marketing deliverables from kickoff through submission.
• Collaborate with Proposal Managers, Principals, Project Managers, and technical staff to gather information, develop proposal content, and produce compelling pursuit materials.
• Schedule and coordinate proposal kickoff meetings, track deliverables, and help keep proposal teams organized and on schedule.
• Write, edit, proofread, and format proposal content while ensuring compliance with solicitation requirements, consistency, and adherence to Rincon's brand standards.
• Develop and maintain proposal resources, resumes, project descriptions, and marketing content libraries.
• Produce polished proposals and presentations using Adobe InDesign, Microsoft Word, and PowerPoint.
• Maintain CRM databases and pursuit tracking information, ensuring marketing assets remain current and accurate.
• Support interview preparation, award submissions, conference materials, and other business development and marketing initiatives.
• Build strong working relationships across multidisciplinary teams while providing responsive, collaborative support throughout the proposal process.
• Share knowledge and best practices with junior marketing team members and contribute to continuous process improvements.

What You'll Bring

• Bachelor's degree in Marketing, Communications, English, Graphic Design, or a related field.
• 4-6 years of AEC marketing or proposal coordination experience.
• Experience coordinating proposals, SOQs, and interview presentations with minimal supervision in a deadline-driven environment.
• Experience collaborating with Principals, Project Managers, and technical staff to develop proposal content and meet pursuit deadlines.
• Advanced proficiency in Adobe InDesign and Microsoft Office Suite (Word, PowerPoint, Excel).
• Experience with CRM platforms such as Microsoft Dynamics, Deltek Vision, Cosential, or similar systems.
• Strong writing, editing, organization, and project coordination skills with exceptional attention to detail.
• Familiarity with public procurement processes, including RFPs, RFQs, and SOQs.
• Ability to manage multiple concurrent pursuits while maintaining exceptional quality, organization, and responsiveness.
• Demonstrates a collaborative, solutions-oriented mindset with a willingness to adapt and continuously improve marketing processes.
• SMPS membership or CPSM certification is a plus.

Investing in You

The base salary range for this full-time position is $75,000 - $85,000, plus a generous benefits program. We offer a comprehensive Total Rewards Package designed to support employee well-being, growth, and financial security. Our benefits are designed to offer flexibility and choice, including health coverage options, employer-sponsored insurance, retirement benefits, generous time off, and programs that support learning, growth, and community engagement.

• Health coverage options
• Employer-sponsored insurance
• Retirement benefits
• Generous time off
• Programs that support learning, growth, and community engagement

Explore more about our culture, benefits, and life at Rincon on our Culture and Benefits page.

Additional Employment Information

Individuals offered employment must successfully complete a pre-employment drug screening as a condition of employment. Additionally, those hired who may be assigned to federal projects will be subject to further drug testing, including screening for cannabinoids (THC/marijuana), in compliance with the Drug-Free Workplace Act of 1988 and other applicable federal regulations, which take precedence over California state and local laws.

Rincon Consultants does not accept unsolicited applicant/candidate resumes from search firm recruiters and/or temporary agencies that do not have a signed contract and specified work order with Rincon Consultants. Further, such resumes received will be deemed the sole property of Rincon Consultants and no fees will be paid in the event Rincon Consultants subsequently hires such individual.

Rincon Consultants is an equal opportunity employer.

All aspects of employment will be based on merit, competence, performance, and business needs.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.