Head of Recruiting Operations

Okta; Bellevue (WA); On-site; USD 160,000 - 220,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid leave

Job summary

Okta is seeking a Recruiting Operations Lead to enhance their global recruiting function. The role involves designing efficient recruiting processes, building onboarding programmes for recruiters, and driving operational excellence across teams. Ideal candidates will have over 8 years of experience in recruiting operations, proven skills in data-driven decision-making, and strong collaboration abilities. Competitive salary and benefits are provided, with an emphasis on a structured, rewarding work environment.

Qualifications

• 8+ years of experience in Recruiting Operations, Talent Operations, or related roles.
• Proven track record of improving recruiting processes and driving operational excellence at scale.
• Strong experience with recruiting metrics, analytics, and performance management.
• Experience building enablement programmes and improving hiring manager and interviewer effectiveness.
• Excellent stakeholder management and cross‑functional collaboration skills.

Responsibilities

• Lead the evolution of global recruiting operations function.
• Design and improve scalable, global recruiting processes.
• Build and deliver onboarding and enablement programmes for recruiters.
• Define and track key recruiting metrics.
• Build, lead, and develop a high‑performing Recruiting Operations team.

Skills

Stakeholder management

Cross-functional collaboration

Data-driven mindset

Project management

Change management

Job description

Secure Every Identity, from AI to Human Identity is the key to unlocking the potential of AI. Okta secures AI by building the trusted, neutral infrastructure that enables organizations to safely embrace this new era. This work requires a relentless drive to solve complex challenges with real-world stakes. We are looking for builders and owners who operate with speed and urgency and execute with excellence. This is an opportunity to do career-defining work. We're all in on this mission. If you are too, let's talk.

You will lead the evolution of our global recruiting operations function. In this role, you will partner closely with Talent Acquisition, People, Finance, and cross‑functional stakeholders to improve hiring efficiency, elevate decision‑making, and enhance the experience for candidates, interviewers, and hiring managers.

This is an opportunity to scale a high‑impact recruiting engine at a critical phase of growth. You will design and operationalize the programs, processes, and enablement strategies that power consistent, high‑quality hiring outcomes across the business. If you view recruiting as a system of interconnected workflows and are excited about improving how teams hire through data, insights, and operational rigor, this role is for you.

Recruiting Operations & Process Excellence

• Design and continuously improve scalable, global recruiting processes that enable high‑quality hiring at speed
• Design and implement a recruiting coordination process that's scalable and efficient
• Identify friction points across the hiring lifecycle and drive process improvements that increase efficiency and consistency
• Establish clear operating rhythms, SLAs, and performance standards across recruiting teams
• Lead change management efforts to roll out new processes and ensure adoption across regions and functions

Enablement & Hiring Excellence

• Build and deliver onboarding and enablement programmes for recruiters and hiring managers to improve hiring effectiveness
• Develop frameworks for structured interviewing, evaluation quality, and consistent decision‑making
• Create playbooks, training, and best practices that elevate hiring manager capability and interviewer performance
• Partner with TA leadership to reinforce high standards for candidate experience and hiring outcomes

Data, Insights & Performance

• Define and track key recruiting metrics (time‑to‑fill, pipeline health, conversion rates, interviewer effectiveness)
• Translate data into actionable insights that improve team performance and inform decision‑making
• Partner with Finance and TA leadership on hiring forecasts, capacity planning, and performance analysis
• Build reporting frameworks that bring visibility and accountability to hiring outcomes

Cross‑Functional Partnership

• Partner closely with Talent Acquisition, People, Finance, and business leaders to align on hiring priorities and execution
• Collaborate with systems and IT partners to ensure tools effectively support recruiting workflows (without owning the systems directly)
• Act as a connective layer between strategy and execution, ensuring hiring goals translate into operational outcomes

Leadership & Organizational Impact

• Build, lead, and develop a high‑performing Recruiting Operations team
• Drive consistency and operational excellence across global recruiting teams
• Serve as a strategic partner to TA leadership on performance, process improvements, and scaling the function
• Create a culture of continuous improvement, accountability, and data‑driven decision‑making

Requirements

• 8+ years of experience in Recruiting Operations, Talent Operations, or related roles.
• Proven track record of improving recruiting processes and driving operational excellence at scale.
• Strong experience with recruiting metrics, analytics, and performance management.
• Experience building enablement programmes and improving hiring manager and interviewer effectiveness.
• Excellent stakeholder management and cross‑functional collaboration skills.
• Strong program management and change management capabilities.
• A practical, data‑driven mindset with a focus on execution and outcomes.

Benefits

• Supporting Your Well‑Being
• Driving Social Impact
• Developing Talent and Fostering Connection + Community

We are intentional about connection. Our global community, spanning over 20 offices worldwide, is united by a drive to innovate. Your journey begins with an immersive, in‑person onboarding experience designed to accelerate your impact and connect you to our mission and team from day one.

Salary

Annual base salary range in the San Francisco Bay area: $179,000—$246,000 USD.

In other locations (California excluding the Bay Area, Colorado, Illinois, New York, and Washington) ranges from $160,000—$220,000 USD.

Additional compensation includes equity (where applicable), bonus, and benefits such as health, dental, vision insurance, 401(k), flexible spending account, and paid leave (including PTO and parental leave). For more details on our Total Rewards program visit https://rewards.okta.com/us.

Equal Employment Opportunity

Okta is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, marital status, age, physical or mental disability, or status as a protected veteran. We also consider for employment qualified applicants with arrest and conviction records, consistent with applicable laws.

If reasonable accommodation is needed to complete any part of the job application, interview process, or onboarding please use this form to request an accommodation.

Notice for New York City Applicants & Employees: Okta may use Automated Employment Decision Tools (AEDT), as defined by New York City Local Law 144, that use artificial intelligence, machine learning, or other automated processes to assist in our recruitment and hiring process. In accordance with NYC Local Law 144, if you are an applicant or employee residing in New York City, please click here to view our full NYC AEDT Notice.

Okta is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Personnel and Job Candidate Privacy Notice at https://www.okta.com/legal/personnel-policy/.