Senior Manager, Program Administration

Page Mechanical Group, Inc.; New York (NY); On-site; USD 78,000 - 85,000; Full time

Benefits offered by this job

Health coverage

401(k) with match

Parental leave

Paid time off

Job summary

The Breast Cancer Research Foundation (BCRF) seeks a Senior Manager, Program Administration to join the Research Program team in New York City. The role focuses on developing and implementing initiative and program awards, and managing grant lifecycle processes, including pre- and post-award administration.

This full-time, onsite position requires at least 5 years in program administration, strong communication, and proficiency with ProposalCentral and Microsoft Office.

Qualifications

• Minimum of 5 years of experience in program administration including grant lifecycle logic and workflow; experience in medical nonprofit or academic setting a plus.
• Bachelor’s Degree in Biology or related field preferred; Master’s Degree in Tumor Biology a plus
• Master’s degree in Biology or related field preferred
• Expert competency in Microsoft Office suite, primarily Excel, and Adobe, familiarity with databases and analytical software a plus
• Competency with grant lifecycle software; experience with ProposalCentral a plus
• Strong communications skills in both oral and written communication
• Excellent time management skills, with the ability to manage multiple projects simultaneously, meet deadlines, and deliver quick turnaround in a high-energy environment that requires attention to detail and accuracy, discretion, flexibility, and a superior work ethic.
• Professional credibility, intellectual depth, maturity, sound judgment, and the ability to work with confidential information.

Responsibilities

• Develop, review, and execute initiative program announcements
• Develop and review program applications, forms, templates, and deliverables
• Schedule, attend, and record relevant steering/review committee meetings and provide meeting minutes
• Prepare and distribute meeting materials
• Manage action items/deliverables
• Implement evaluation processes that measure program outcomes and impact
• Partner with Initiative Leads to analyze program metrics
• Develop internal and external reports that synthesize results for internal and external stakeholders
• Translate evaluation results and investigator outcomes into actionable program improvements
• Manage application and review processes in ProposalCentral, including reviewer settings and assignments, applicant ranking and scoring reports
• Manage pre- and post-award grant management through the grant lifecycle, including contracting, regulatory documents, scheduling and reviewing deliverables, managing grant payments/refunds, amendments, and closeout
• Serve as primary contact for applicants and awarded investigators, awardee institution officials, and when applicable, external partners
• Serve as the lead grants administrator for a small portfolio of initiative and special program awards

Skills

Program administration

Grant lifecycle

Microsoft Office

Communication skills

Time management

Education

Bachelor’s degree in Biology or related field

Master’s degree in Biology or related field

Tools

ProposalCentral

Adobe

Databases

Analytical software

Job description

ABOUT BCRF

Breast cancer is a complex disease with no simple solution. Research is the key to stopping it in its tracks. Founded in 1993 by Evelyn H. Lauder, the Breast Cancer Research Foundation is the largest private funder of breast cancer research in the world. By investing in the best minds in science to examine every aspect of the disease from prevention to metastasis—and fostering cross-disciplinary collaboration—BCRF is accelerating the entire field and moves us closer to the answers we urgently need to end breast cancer.

ABOUT THE ROLE

Reporting to the Managing Director, Research Program, the Senior Manager, Program Administration will join the Research team. The Program Administrator will work closely with Research Program directors in the development and implementation of a portfolio of initiative and program awards, in the administration of those awards, and in the administration of a portfolio of Annual Awards. Responsibilities include program announcements and RFAs, program metrics and reports, steering/review committee scheduling and meeting minutes, application and review, pre- and post-award grant administration, and scientific grants administration.

This position is based in New York, New York. BCRF currently requires staff to work onsite a minimum of three days per week.

Primary Responsibilities

Program Administration

• Develop, review, and execute initiative program announcements
• Develop and review program applications, forms, templates, and deliverables
• Schedule, attend, and record relevant steering/review committee meetings and provide meeting minutes
• Prepare and distribute meeting materials
• Manage action items/deliverables

Program Evaluation & Reporting

• Implement evaluation processes that measure program outcomes and impact
• Partner with Initiative Leads to analyze program metrics
• Develop internal and external reports that synthesize results for internal and external stakeholders
• Translate evaluation results and investigator outcomes into actionable program improvements

Grants Administration

• Manage application and review processes in ProposalCentral, including reviewer settings and assignments, applicant ranking and scoring reports
• Manage pre- and post-award grant management through the grant lifecycle, including but not limited to contracting, regulatory documents, scheduling and reviewing deliverables, managing grant payments/refunds, amendments, and closeout
• Serve as primary contact for applicants and awarded investigators, awardee institution officials, and when applicable, external partners
• Serve as the lead grants administrator for a small portfolio of initiative and special program awards

ABOUT YOU

You are motivated and driven, as demonstrated by a willingness and enthusiasm to identify and undertake new challenges that contribute to program innovation and/or efficiency. You have a verifiable history of being able to work collegially in a cross-functional and collaborative environment but are comfortable working independently. You have a passion for the mission and work of BCRF.

In addition, you have the following qualifications and experience:

• Minimum of 5 years of experience in program administration including grant lifecycle logic and workflow; experience in medical nonprofit or academic setting a plus
• Bachelor’s Degree in Biology or related field preferred; Master’s Degree in Tumor Biology a plus
• Master’s degree in Biology or related field preferred
• Expert competency in Microsoft Office suite, primarily Excel, and Adobe, familiarity with databases and analytical software/AI software a plus
• Competency with grant lifecycle software; experience with ProposalCentral a plus
• Strong communications skills in both oral and written communication
• Excellent time management skills, with the ability to manage multiple projects simultaneously, meet deadlines, and deliver quick turnaround in a high-energy environment that requires attention to detail and accuracy, discretion, flexibility, and a superior work ethic.
• Professional credibility, intellectual depth, maturity, sound judgment, and the ability to work with confidential information.
• Other duties as may be assigned

Travel

Some participation in events beyond normal office hours, which are scheduled in advance, and occasional domestic travel for training purposes.

Compensation and Benefits

This is a full-time exempt role. The salary range for this role is $78,000 – $85,000. Our compensation packages include an exceptional benefits package focusing on employee physical, mental and financial wellness. More specifically we offer

• Medical, dental and vision coverage from the first day of employment; with the election of certain medical plans, BCRF helps significantly defray the cost of out-of-pocket expenses with contributions to a health reimbursement account or health savings account.
• The opportunity to enroll in pre-tax Commuter Transit, Flexible Spending Account or Health Savings Account and Dependent Care Account from the first day of employment.
• 401(k), with up to a 5% match each pay period; employee contributions and any match are immediately fully vested
• Paid parental leave offering 18 weeks 100% paid leave for a birthing parent and 12 weeks 100% paid leave for non-birthing parent
• Paid Time Off including
  • 15 days of annual vacation time in first year of employment, increasing with length of service
  • 7 days of annual paid sick time
  • Paid holidays along with BCRF wide half days and summer Fridays

To Apply

Please submit a CV and cover letter expressing your intention to apply for the role. After uploading your CV, please select the "upload attachment" option on the next screen to provide your cover letter. Only candidates short‑listed for an initial interview will be contacted. Please, no phone calls.

Our Commitments

BCRF upholds an equal opportunity employment policy and employs personnel without regard to race, creed, color, ethnicity, national origin, ancestry, religion, sex, sexual orientation, gender identity or expression, marital status, age, physical or mental ability, veteran status, military obligations, genetic information, or any other basis protected by applicable law. This policy applies to all applicants, employees, consultants, third‑party workers.

Applicants must be currently authorized to work in the United States on a full‑time basis without the need for employer support or sponsorship now or in the future.