Senior Manager, Payroll and Equity

Disc Medicine; Massachusetts; Hybrid; USD 151,000 - 185,000; Full time

Job summary

Disc Medicine in Watertown, MA, is seeking a Senior Manager, Payroll and Equity to lead multi-state payroll and equity programs in a dynamic hybrid environment.

The role collaborates with HR, Finance, Legal and external auditors to ensure SOX-compliant processes, accurate reporting, and timely equity grants, RSU vesting, ESPP transactions, and year-end activities.

Strong analytical skills, exceptional attention to detail and the ability to manage multiple workflows are essential.

Qualifications

• 7-10+ years of hands-on multi-state payroll processing experience
• Experience processing payroll within ADP Workforce Now
• 2+ years of equity administration experience supporting stock option and RSU programs
• Proficiency in Microsoft Excel, including Pivot Tables, XLOOKUP/VLOOKUP, data analysis, reconciliations, and reporting

Responsibilities

• Process and validate semi-monthly payrolls in ADP Workforce Now, ensuring accuracy, timeliness and SOX-compliant documentation
• Support payroll processing related to equity compensation including RSU vesting, option exercises, and ESPP transactions
• Collaborate with HR to ensure onboarding, offboarding and maintenance of employee compensation
• Maintain payroll system accuracy, including earnings codes, deductions, tax configurations, and pay rules
• Partner with ADP and other service providers for year-end processing and W-2 reporting; 401(k), payroll tax, audits
• Manage 401k uploads
• Ensure compliance with federal, state and local laws and regulations
• Manage multi-state processing and reporting, including state tax registrations
• Perform monthly payroll reconciliations, payroll journal entries and bonus accruals
• Generate and analyze payroll reports using ADP Workforce Now
• Process Concur expense report
• Provide clear communication to employees regarding payroll and equity questions
• Manage day-to-day responsibilities in Shareworks
• Manage automatic feeds from ADP to Shareworks
• Oversee and process quarterly RSU vesting
• Monitor ESPP changes
• Upload new stock grants
• Oversee ESPP open enrollment window
• Prepare annual Form 3921/3922 submissions
• Support accounting with reporting needs
• Prepare documentation for SOX controls and audits

Skills

Payroll processing

Excel

Analytical skills

Communication

Multi-state processing

Education

Bachelor's degree in Accounting/Finance/HR/Business

Tools

ADP Workforce Now

Shareworks

NetSuite

MS Office (Excel/Word/PPT)

Job description

Join our team in a dynamic hybrid role, offering flexibility to work remotely and from our headquarters in Watertown, MA.

COMPANY OVERVIEW:

Disc Medicine is a clinical-stage biopharmaceutical company committed to discovering, developing, and commercializing novel treatments for patients who suffer from serious hematologic diseases. We are building a portfolio of innovative, first-in-class therapeutic candidates that aim to address a wide spectrum of hematologic diseases by targeting fundamental biological pathways of red blood cell biology, specifically heme biosynthesis and iron homeostasis. Disc Medicine values collaboration, professional development, and scientific integrity and promotes an inclusive company culture that empowers and inspires.

POSITION OVERVIEW:

Reporting to the Director, Finance Operations, the Senior Manager, Payroll and Equity will be responsible for the accurate, timely and compliant processing for all payroll and equity cycles, including semi-monthly payrolls, special/off-cycle payrolls, equity grants, RSU vesting, ESPP purchases and stock option exercises, as well as annual processes such as bonus payments and year-end reporting. This role requires excellence in operational execution and strong communication skills. The successful candidate has strong analytical and problem-solving skills, strong attention to detail, and is able to manage multiple workflows, partnering closely with HR, Finance, Legal, and external auditors and consultants.

RESPONSIBILITIES:

Principal Payroll Responsibilities:

• Process and validate semi-monthly payrolls in ADP Workforce Now, ensuring accuracy, timeliness and SOX-compliant documentation
• Support payroll processing related to equity compensation including RSU vesting, option exercises, and employee stock purchase plan (ESPP) transactions
• Collaborate with HR to ensure the smooth execution of onboarding, offboarding and overall maintenance of employee compensation
• Maintain payroll system accuracy, including earnings codes, deductions, tax configurations, and pay rules
• Partner with ADP and other service providers to ensure accurate year-end processing and W-2 reporting; 401(k), payroll tax, and other payroll-related audits and compliance activities
• Manage 401k uploads
• Ensure compliance with federal, state and local laws and regulations as well as company policies and procedures. Review payroll and tax changes and provide recommendations to management to ensure company compliance
• Manage multi-state processing and reporting, including state tax registrations, withholding accounts, and unemployment accounts
• Perform monthly payroll reconciliations, payroll journal entries, bonus accruals and resolve any payroll discrepancies in a timely manner
• Generate and analyze payroll reports using ADP Workforce Now to support Finance, HR, and audit requirements
• Process Concur expense report
• Provide clear, prompt, professional and accurate communication to employees regarding payroll and equity questions

Principal Equity Responsibilities:

• Manage day-to-day responsibilities in the Shareworks equity system
• Manage and review automatic feeds from ADP to Shareworks for demographic and tax information updates
• Oversee and process quarterly RSU vesting
• Monitor for employee elected changes to ESPP program to be recorded in payroll
• Upload new stock grants on a monthly basis
• Oversee semi-annual ESPP open enrollment window as well as ESPP purchases
• Prepare annual Form 3921/3922 submissions
• Support accounting with various reporting needs as required
• Prepare documentation in accordance with Company’s internal SOX controls as well as support requests related to both internal and external audit testing around stock compensation activity

REQUIREMENTS:

• Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or related field
• 7-10+ years of hands-on multi-state payroll processing experience, ideally in high-growth environments
• Experience processing payroll within ADP Workforce Now
• 2+ years of equity administration experience supporting stock option and RSU programs
• Proficiency in Microsoft Excel, including Pivot Tables, XLOOKUP/VLOOKUP, data analysis, reconciliations, and reporting; strong working knowledge of Microsoft Office applications, including Word, PowerPoint, and Outlook
• Excellent analytical, organizational, communication, and problem-solving skills, with strong attention to detail
• Demonstrated ability to manage multiple concurrent deadlines with accuracy; strong sense of ownership, accountability and follow through
• Demonstrated ability to handle highly confidential information with discretion and maintain the highest professional and ethical standards in a fast-paced, cross-functional environment.
• Ability to work both independently and collaboratively in a high-growth, fast-paced environment
• Experience supporting SOX, financial and compliance audits, and 401(k) plans

Preferred Requirements

• Experience with Shareworks and NetSuite.
• Experience in the biotechnology, pharmaceutical, or life sciences industry.
• Certified Payroll Professional (CPP) and/or Certified Equity Professional (CEP) designation.

The annual base salary range for this position is listed below. Actual pay rates are determined by considering multiple factors including qualifications, relevance of experience, education & credentials, subject matter expertise, and internal parity.

Salary Range

$151,000 - $185,000 USD

Disc Medicine is an equal-opportunity employer committed to providing all qualified candidates and employees equal opportunities. We offer comprehensive benefits and competitive compensation packages. The Company headquarters are in Watertown, MA, and we provide a flexible work environment.

Disc Medicine actively recruits individuals with an entrepreneurial spirit and a drive for excellence.

Disc Medicine respects your privacy. For information about how Disc processes your personal data in the context of your candidacy, please see ourPrivacy Notice .